RFI_FY25_Used Vehicle Transaction Data_procurement.pdf

Department of Labor - OPLC Request for Information (RFI)

Used Vehicle Transaction Data Contract for CPI-OPLC-BLS

SPECIAL NOTICE: SOURCES SOUGHT & REQUEST FOR INFORMATION (RFI). THIS IS NOT A REQUEST FOR PROPOSALS. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. The Government is not obligated to and will not pay for information received because of this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests to include an invite to further explain/demonstrate aspects of their proposed approach. Requests for a solicitation will not receive a response. Information provided in response to this RFI is submitted voluntarily and is not being requested as part of a solicitation for actual pricing.

PURPOSE OF RFI:

This is a Bureau of Labor Statistics (BLS) RFI for a tentative requirement for point-of-sale used vehicle transaction data. The purpose of this RFI is to determine if there exists an adequate number of qualified/interested contractors capable of meeting the requirement as described in the draft Statement of Work (SOW). The Government may use the responses to this RFI for information and planning purposes.

Responses to this RFI will be reviewed by the BLS for their applicability to the Government’s need and determined to be “Relevant” or “Irrelevant” to the above problem. Offerors of “Relevant” responses may be requested to demonstrate their approach and/or product to a government panel of Subject Matter Experts to help the BLS determine the best approach.

BACKGROUND:

The BLS has an ongoing interest in market data with which to analyze, evaluate, and improve the indexes it produces. CPI-OPLC-BLS requires point-of-sale transaction data for used vehicles purchased by U.S. consumers.

BLS is the principle Federal agency responsible for measuring price changes in the economy and constructs indexes using data collected from both households and business establishments.

Because of the importance of BLS data, it is critical that the component indexes are accurate, timely, and relevant. To achieve this goal, BLS occasionally purchases price data for analysis. The used vehicle point-of-sale transaction data purchase is of additional importance as the Consumer Price Index (CPI) program has transitioned to using these price data in the index.

SCOPE

The primary goal of this acquisition is to obtain a one-time purchase of used vehicle point-of-sale transaction data during the timeframe of Jan. 2024 through May 2025. Data should have significant geographic coverage, including prices in all 50 states and major cities. The following specific data elements are required:

• Sale Date

• VIN, Squish VIN, or another unique vehicle identifier

• Model Year

• Nameplate

• Make

• Model

• Trim

• Body Type

• Drive Type

• Doors

• Transmission

• Mileage

• Vehicle Price less Rebate

• Vehicle Price

• Consumer Cash Rebate Amount

• Amount Financed

• Designated Marketing Area (DMA) or another geographic indicator

• Odometer Reading

• Engine Size

• Retailer or Outlet Identifier

• Monthly Payment

• APR Finance Rate

• Gross Profit

This information is used solely for market research purposes and will not be used to form a contract.

RFI QUESTIONNAIRE

1. Company description, discussion of company capabilities, and general summary of approach to accomplishing the requirements listed in the Scope section of this RFI.

2. Historical information (description and length of time providing this service, as well as under which North American Industry Classification System (NAICS) XXXXXXXXX) to the public and other federal agencies.

3. Describe your type of business under NAICS XXXXXXXXX, which contains a size standard of XXXXXXXXXXX.

4. Does your company possess the capabilities to provide the entire range and scope of these requirements as described in the scope section? If not, please list which requirements your company can provide.

5. Does your company have industry analyst experts available that could be consulted regarding the data elements described in the Scope section of this RFI?

6. Does your company provide technical support if issues arise with access and downloading the data discussed in the Scope?

7. How much experience does the company have with capturing used vehicle point-of-sale transaction data?

8. Describe the experience the company has in capturing used vehicle point-of-sale transaction data?

9. How much of the retail used vehicle market does the data cover?

10. On average how many transactions per month is the company able to provide? Are these individual transactions or aggregated?

11. The BLS anticipates needing a minimum of 750 transactions per month. What is the outlet and geographic coverage?

RESPONSES TO RFI

RFI responses shall conform to the format below and provide the following information:

1. Cover Letter – The cover letter must include the following information:

• Company name

• Company point of contact, telephone number and email address

• Date submitted

2. Offerors shall respond to each of the general questions.

3. If the offeror chooses not to respond to a question, indicate “no response.”

4. Submit a capabilities package that includes the above considerations that demonstrate capabilities and expertise related to the information outlined. As part of the market research associated with this RFI, we are also seeking pricing information. Any pricing information received is to be Rough Order of Magnitude and is solely for information-gathering and planning purposes.

5. Marketing and/or reference materials, if included, shall be placed at the end of the response, in an appendix.

6. Responses shall not exceed 30 pages and should be submitted in Microsoft Word .doc or .docx formats, Times New Roman 11-point or 12-point font, with 1-inch margins minimum all around.

RFI SCHEDULE

Responses to the RFI shall be submitted via email to DeCarlo Coleman at coleman.decarlo@dol.gov by 5:00 PM EST on Tuesday, July 1, 2025.

Contracting Officer – Rachael Vargas

Questions regarding this RFI shall be e-mailed to the above point of contact by 12:00 PM EST on June 27, 2025. Questions and answers shall be posted as an amendment to this RFI. The Government reserves the right to edit any questions as needed to protect the identity of the source, but absent this consideration, the Government intends to quote each submitted question verbatim in its response.

DISCLAIMER

This RFI is issued for information and planning purposes only and does not constitute a solicitation. The Government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. All information received that is marked Proprietary in response to this RFI will be handled accordingly. Responses to the RFI will not be returned. Information provided in response to this RFI will be used to assess tradeoffs and alternatives available for determining how to proceed in the acquisition process for an agency-wide asset management system and may lead to the development of a Performance Work Statement for the system. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS

REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND

OPEN COMPETITION, and multiple awards MAY be made.

mailto:coleman.decarlo@dol.gov

Questions regarding this RFI shall be e-mailed to the above point of contact by 12:00 PM EST on June 27, 2025. Questions and answers shall be posted as an amendment to this RFI. The Government reserves the right to edit any questions as needed to pro...