OA ITSD 0000000030SL_SUPPLIER.pdf
PDF 186 KB Posted
- Attached to
- Motor Pool Management System
- Solicitation number
- 300000267011109
- Issued by
- Missouri
About this file
This is an Invitation for Bid (IFB) document issued by the State of Missouri, Office of Administration, Information Technology Services Division (ITSD) for a Motor Pool Management System to support fleet management operations. The procurement seeks a comprehensive fleet management software solution for 120 vehicles/assets with associated hardware, hosting, maintenance, and support services. The solicitation includes 26 line items covering base system costs across three periods (initial period and two renewal periods), additional modules, hosting fees, hardware components (kiosks, key cabinets, keyless entry systems), mobile app functionality, annual maintenance, implementation services, hourly support fees, training, and miscellaneous expenses. The solicitation opened on August 11, 2026, at 8:25 PM UTC with responses due by August 19, 2026, at 7:00 PM UTC. No pre-bid conference, tour, or specified award date is included in the document. The contract will be structured as a Blanket Purchase Agreement with a one-year initial term from the date of award.
Pricing responses are required in U.S. dollars with two decimal places precision, and all costs must be quoted on a per-asset or per-unit basis as applicable to each line item. Payment terms are Net 45 days, with freight terms specified as FOB shipping. The solicitation does not indicate any set-asides, incumbent information, funding sources, or specific funding amounts. Award decisions will be based on multiattribute scoring methodology with sealed bid responses and no rank indicator displayed to bidders. Interested vendors should contact Procurement Buyer Steven Autrey at Steve.Autrey@oa.mo.gov for questions regarding the solicitation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| OA ITSD 0000000030SL.doc | DOC document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
INVITATION FOR BID (IFB) OA ITSD 0000000030SL
If you have any questions, please contact:
Procurement Entity State of Missouri
Buyer STEVEN AUTREY Location
Phone Fax
E-mail Steve.Autrey@oa.mo.gov
Title: Motor Pool Management System Buyer: Tiffanie Meyer Contract Period: One year from date of award
Table of Contents
1 Overview
1.1 General Information
1.2 Schedule
1.3 Additional Information
1.4 Solicitation Controls
1.5 Terms
1.6 Attachments
2 Lines
2.1 Line Information
2.2 Line Details
2.2.1 Line 1
2.2.2 Line 2
2.2.3 Line 3
2.2.4 Line 4
2.2.5 Line 5
2.2.6 Line 6
2.2.7 Line 7
2.2.8 Line 8
2.2.9 Line 9
2.2.10 Line 10
2.2.11 Line 11
2.2.12 Line 12
2.2.13 Line 13
2.2.14 Line 14
2.2.15 Line 15
2.2.16 Line 16
2.2.17 Line 17
2.2.18 Line 18
2.2.19 Line 19
2.2.20 Line 20
2.2.21 Line 21
2.2.22 Line 22
2.2.23 Line 23
2.2.24 Line 24
2.2.25 Line 25
2.2.26 Line 26
1 Overview
1.1 General Information
Title Motor Pool Management System
Synopsis Fleet Management System Buyer STEVEN AUTREY Outcome Blanket Purchase
Agreement E-Mail Steve.Autrey@oa.mo.gov
Introduction The Overview section contains valuable information such as the complete solicitation, terms, and other relevant attachments. You should download attachments from the Overview section prior to clicking Create Response.
1.2 Schedule
Close Date 8/19/26 7:00 PM Open Date 8/11/26 8:25 PM Time Zone Coordinated Universal
Time
1.3 Additional Information
Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00
Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00
Tour Location Tour Contact Name
Tour Contact Phone # Tour Contact Email
1.4 Solicitation Controls
Response Visibility Sealed
Lines Settings Rank Indicator No indicator displayed
Ranking Method Multiattribute scoring
1.5 Terms
Agreement Start Date Agreement End Date Agreement Amount
(USD)
Minimum Release
Amount (USD) Payment Terms Net 45 Freight Terms
Shipping Method FOB Solicitation Currency USD (US Dollar)
Price Precision 2
1.6 Attachments
File Name or URL Type Description OA ITSD 0000000030SL.doc File
2 Lines Instructions Line 1: Based System Cost Motor Pool Software for 120 vehicles/assets -
2.1 Line Information
Line Estimated Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
1-Base System Cost Motor Pool Software per asset Initial Period
120 EAC
H
2-Base System Cost Motor Pool Software per asset 1st Renewal Period
3-Base System Cost Motor Pool Software per asset 2nd Renewal Period
4-Cost for additional modules not included in base pricing - per module - initial period
5-Cost for not included in base pricing - per module - 1st renewal period
6-Cost for not included in base pricing - per module - i2nd
7-Hosting Fee -initial period
8-Hosting Fee - 1st renewal period
9-Hosting Fee - 2nd renewal
Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
10-Hardware Kiosk, if applicable
EAC
11-Hardware Key Cabinet, if applicable
12-Hardware Keyless Entry, if applicable
13-Mobile App Fee, if applicable -
14-Mobile App
1st renewal period
15-Mobile App
16-Annual Maintenance Fee -
17-Annual Maintenance Fee
- 1st renewal
18-Annual Maintenance Fee -
19- Implementation Fee
20-Hourly Fee -per hour - initial
21-Hourly Fee -per hour - 1st
22-Hourly Fee -per hour - 2nd renewal periold
23-Training Fee (total)
Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
24-Miscellaneous expenses, if applicable - initial
25-Miscellaneous expenses, if applicable - 1st
26-Miscellaneous expenses, if applicable - 2nd renewal periods
2.2 Line Details
2.2.1 Line 1 Base System Cost Motor Pool Software per asset Initial Period
Category Name 43230000 -
SOFTWARE
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
2.2.2 Line 2 Base System Cost Motor Pool Software per asset 1st Renewal Period
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.3 Line 3 Base System Cost Motor Pool Software per asset 2nd Renewal Period
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.4 Line 4 Cost for additional modules not included in base pricing - per module - initial period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.5 Line 5 Cost for additional modules not included in base pricing - per module - 1st renewal period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.6 Line 6 Cost for additional modules not included in base pricing - per module - i2nd renewal period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.7 Line 7 Hosting Fee - initial period
Category Name 81111800 - SYSTEM
AND SYSTEM
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.8 Line 8 Hosting Fee - 1st renewal period
AND SYSTEM
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.9 Line 9 Hosting Fee - 2nd renewal period
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.10 Line 10 Hardware Kiosk, if applicable
Category Name 46171509 - KEY
CABINETS OR
ORGANIZERS
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.11 Line 11 Hardware Key Cabinet, if applicable
Category Name 46171509 - KEY
CABINETS OR
ORGANIZERS
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.12 Line 12 Hardware Keyless Entry, if applicable
Category Name 25172130 - VEHICLE
KEYLESS ENTRY
CONTROL OR FOB
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.13 Line 13 Mobile App Fee, if applicable - initial period
Category Name 43232600 -
INDUSTRY
SPECIFIC
SOFTWARE
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.14 Line 14 Mobile App Fee, if applicable - 1st renewal period
SPECIFIC
SOFTWARE
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.15 Line 15 Mobile App Fee, if applicable - 2nd renewal period
SPECIFIC
SOFTWARE
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.16 Line 16 Annual Maintenance Fee - initial period
Category Name 81112200 -
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.17 Line 17 Annual Maintenance Fee - 1st renewal period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.18 Line 18 Annual Maintenance Fee - 2nd renewal period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.19 Line 19 Implementation Fee
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.20 Line 20 Hourly Fee - per hour - initial period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.21 Line 21 Hourly Fee - per hour - 1st renewal period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.22 Line 22 Hourly Fee - per hour - 2nd renewal periold
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.23 Line 23 Training Fee (total)
Category Name 86000000 -
EDUCATION AND
TRAINING
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.24 Line 24 Miscellaneous expenses, if applicable - initial period
Category Name 42331148 -
MISCELLANEOUS
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.25 Line 25 Miscellaneous expenses, if applicable - 1st renewal period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.26 Line 26 Miscellaneous expenses, if applicable - 2nd renewal periods
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
File details come from the government source that posted it. Updated .