O-OVC-2024-172107-OVC_FY24_PFutures.pdf

OMB No. 1121-0329 Approval Expires 02/28/2027

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

FY24 Protecting Futures: Building Capacity to Serve Children and Youth Impacted by America’s Drug Crisis – Invited to Apply Assistance Listing Number: 16.838 Grants.gov Opportunity Number: O-OVC-2024-172107 Solicitation Release Date: May 1, 2024 Step 1: Application Grants.gov Deadline: 11:59 p.m. Eastern Time on May 23, 2024 Step 2: Application JustGrants Deadline: 8:59 p.m. Eastern Time on May 30, 2024

Contents Synopsis

Program Description Overview

Eligibility

Agency Contact Information

Application Submission Information

Registration

Submission

Program Description

Program Description Overview

Statutory Authority

Specific Information

Solicitation Goals and Objectives

Goals

Objectives

Deliverables

Federal Award Information

Awards, Amounts, and Durations

Availability of Funds

Type of Award

Cost Sharing or Matching Requirement

Eligibility Information

How To Apply

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Application Resources

How To Apply

Registration

Submission

Submission Dates and Time

Experiencing Unforeseen Technical Issues Preventing Submission of an Application (Technical Waivers)

Application and Submission Information

Content of the SF-424 in Grants.gov

Content of the JustGrants Application Submission

Application Review Information

Review Process

Federal Award Administration Information

Federal Award Notices

Evidence-Based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities

Administrative, National Policy, and Other Legal Requirements

Civil Rights Compliance

Financial Management and System of Internal Controls

Information Technology Security Clauses

General Information About Post-Federal Award Reporting Requirements

Federal Awarding Agency Contact(s)

Other Information

Freedom of Information and Privacy Act (5 U.S.C. §§ 552 and 552a)

Provide Feedback to OJP

Performance Measures

Application Checklist

Pre-Application

Application Step 1

Application Step 2

Review, Certify, and Submit Application in JustGrants

Standard Solicitation Resources

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Synopsis Program Description Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) is seeking applications for funding.

OJP is committed to advancing work that promotes civil rights and equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety, protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to support an entity that will (1) competitively select and fund subawards to support direct services to children and youth who are crime victims impacted by the Nation’s drug crisis and (2) provide technical assistance to the selected subawardees. This program furthers the DOJ’s mission by enhancing the field’s response to young victims of crime and their caregivers and families affected by the drug crisis.

This program furthers the DOJ’s mission to uphold the rule of law, to keep our country safe, and to protect civil rights.

Eligibility

This is an invited non-competitive award. Only the selected invitee may apply.

Agency Contact Information

For assistance with the requirements of this funding opportunity, contact Stacy Phillips, Victim Justice Program Specialist, at 202-598-6890 or stacy.phillips2@usdoj.gov.

For procedures related to unforeseen technical issues beyond the control of the applicant that impact submission by the deadlines, see the “How To Apply” section, Experiencing Unforeseen Technical Issues.

For assistance with submitting the Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline is open 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates from 7:00 a.m. to 9:00 p.m. ET Monday–Friday and from 9:00 a.m. to 5:00 p.m. ET on Saturday, Sunday, and federal holidays.

Application Submission Information

Registration Before submitting an application, all applicants must register with the System for Award Management (SAM).

https://www.justice.gov/ https://www.ojp.gov/ https://ovc.ojp.gov/ https://ovc.ojp.gov/ mailto:stacy.phillips2@usdoj.gov https://apply07.grants.gov/apply/forms/sample/SF424_4_0-V4.0.pdf https://apply07.grants.gov/apply/forms/sample/SFLLL_2_0-V2.0.pdf https://www.grants.gov/support mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov https://www.sam.gov/ https://www.sam.gov/

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Submission Applications must be submitted to DOJ electronically through a two-step process that begins in Grants.gov and is completed in JustGrants. See the Submission Dates and Time section for the Grants.gov and JustGrants application deadlines.

Step 1: The applicant must register for this opportunity in Grants.gov at https://grants.gov/register and submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL).

See the Submission Dates and Time section for application deadlines.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov. See the Submission Dates and Time section for application deadlines.

https://grants.gov/register https://apply07.grants.gov/apply/forms/sample/SF424_4_0-V4.0.pdf https://apply07.grants.gov/apply/forms/sample/SF424_4_0-V4.0.pdf https://apply07.grants.gov/apply/forms/sample/SFLLL_2_0-V2.0.pdf https://justicegrants.usdoj.gov/

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Program Description Program Description Overview

With this solicitation, OVC seeks to support an entity that will (1) competitively select and fund subawards to support direct services to children and youth who are crime victims impacted by the Nation’s drug crisis and (2) provide technical assistance to the selected subawardees. This program furthers the DOJ’s mission by enhancing the field’s response to young victims of crime and their caregivers and families affected by the drug crisis.

Statutory Authority OVC anticipates that any funds awarded under this solicitation would be made under statutory authority that provides funding for comprehensive opioid abuse reduction activities (including as authorized by the Comprehensive Addiction and Recovery Act [CARA], and to address opioid, stimulant, and substance use disorders, as provided by a full-year appropriations act for FY 2024.

Specific Information

An increase in exposure to opioid, stimulant, and polysubstance use has negatively affected children and youth, many of whom have been harmed either directly or indirectly by the drug use of parents, caregivers, and other persons in positions of trust. This program will address the traumatic impact of such drug use on children and youth and aims to stop the cycle of abuse and neglect stemming from drug use in families, in part through multisystem and, if applicable, multigenerational service delivery to affected family members.

Many youth harmed by caregivers’ drug use are polyvictims; they have experienced more than one type of victimization such as sexual abuse, physical abuse, neglect, bullying, and exposure to family violence. Young victims and their family members—some of whom may have taken on unexpected caregiving roles as a result of a family member’s drug use—have complex needs stemming from exposure to this environment and the trauma that results from living in such conditions. The services provided to these vulnerable victims must consider individual, family, and community contexts to provide adequate intervention and prevent further harm. Examples of direct services that might be needed include, but are not limited to, traditional and nontraditional modalities of therapy, case management, legal aid, substance use treatment programs, and subsidized childcare. Effective community responses will require expanded partnerships and cross-sector collaboration to improve outcomes for this vulnerable population.

Under this program, OVC expects to make a 3-year cooperative agreement award of up to $4 million for a lead entity and technical assistance (TA) provider to both develop and manage a subaward program and provide TA to subawardees. In partnership with OVC, the lead entity will competitively select subawardee sites (service providers who specialize in substance use) across the country to implement 1- to 2-year field-generated projects ranging between $50,000 and $100,000. The subawardees will work toward creating replicable victim services, including multidisciplinary community response approaches, for youth impacted by drug use. The subaward projects will also be required to address the needs of families and caregivers. The subaward program will make a priority those projects planned for communities that demonstrate high levels of crime related to substance use and for geographic areas where there are gaps in services for victims. The TA provider will support the project sites in the early identification of

Page 6 O-OVC-2024-172107 child and youth victims, as well as promote the establishment and expansion of sustainable community partnerships.

Up to $200,000 will be used for the implementation of an all-sites grantee meeting.

Solicitation Goals and Objectives

Goals The goal of this program is to expand, enhance, and formalize the service response to children, youth, and families who have been harmed by exposure to drug use.

Objectives The objectives of this program are to—

1. ascertain new ways of identifying children and youth impacted by substance use who need victim services;

2. increase partnerships and the availability of, and access to, direct services and multidisciplinary response strategies for children, youth, and families who have been harmed through exposure to drug use, including those experiencing polyvictimization;

3. enhance knowledge and build the capacity of service providers to serve this population more effectively; and

4. broadly share innovative crime victim response models that can be replicated in other communities and jurisdictions to address this population.

Deliverables The deliverables include—

1. creation and dissemination of a solicitation to competitively select, in close consultation with OVC, direct service providers for subawards;

2. execution of subawards;

3. provision of survivor-informed TA, created specifically for the subawards;

4. provision of program oversight and management;

5. development and execution of a monitoring plan for overseeing the work of the subawardees;

6. facilitation of calls, webinars, or other meetings between and among sites to facilitate discussion and information exchange;

7. provision of peer-to-peer consultation and networking opportunities among the sites to promote problem-solving and exchange resources;

8. provision of technical assistance and capacity building for subawardees to increase their knowledge of effective responses to drug use-related crime victimization, including polyvictimization, trauma-informed services, resources for victims of crime, state compensation programs, victims’ rights, legal remedies, and other tailored assistance identified by subawardees;

9. analysis of performance data from subawardees to determine if the programs are meeting the stated goals and objectives;

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10. development of a guide about promising approaches to addressing drug use-related crime, including polyvictimization, based on the work of the program’s subawardees, which can be developed in conjunction with the FY22 guide; and

11. design and implementation of an all-sites grantee meeting with FY22 and FY24 sites.

Other deliverables, as well as deliverables for subawardees, are to be determined in collaboration with OVC.

For information about what the applicant needs to submit regarding Goals, Objectives, and Deliverables, please see the How To Apply section on the Application Goals, Objectives, Deliverables, and Timeline Web-Based Form.

Federal Award Information

Awards, Amounts, and Durations Anticipated Number of Awards: 1 Anticipated Maximum Dollar Amount per Award: $4,000,000 Period of Performance Start Date: October 1, 2024 Period of Performance Duration (Months): 36 Anticipated Total Amount To Be Awarded Under Solicitation: $4,000,000

Availability of Funds This funding opportunity, and awards under this funding opportunity, are subject to the availability of funding and to any changes or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Type of Award OJP expects to make awards under this funding opportunity as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the Application Resource Guide for additional information.

Cost Sharing or Matching Requirement This solicitation does not require a match.

Eligibility Information

For eligibility information, see the Synopsis section.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative

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How To Apply Application Resources

When preparing and submitting an application, the following resources may aid prospective applicants:

1. Grants.gov “How to Apply for Grants”

2. OJP “How To Apply” section in the Application Resource Guide

3. JustGrants Application Submission Training

This solicitation (notice of funding opportunity) incorporates guidance provided in the OJP Grant Application Resource Guide (Application Resource Guide), which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation requires something different from any guidance provided in the Application Resource Guide, the difference will be noted in this solicitation and the applicant is to follow the guidelines in this solicitation, rather than the guidance in the Application Resource Guide that is in conflict.

How To Apply

Registration Before submitting an application, all applicants must register with the System for Award Management (SAM.gov). An applicant must renew their registration every 12 months. If an applicant does not renew their SAM.gov registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Applicants are encouraged to start the SAM.gov registration process at least 30 days prior to the application deadlines. Applicants who fail to begin the registration or renewal process at least 10 business days prior to the Grants.gov deadline may not complete the process in time and will not be considered for late submission.

Submission Applications must be submitted to DOJ electronically through a two-step process that begins in Grants.gov and is completed in JustGrants.

Step 1: After registering with SAM.gov, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://grants.gov/register by the Grants.gov deadline. To leave time to address any technical issues that may arise, an applicant should submit the SF-424 and SF-LLL as early as possible. If an applicant fails to submit in Grants.gov by the deadline, they will be unable to apply in JustGrants. Applicants can confirm Grants.gov submission by verifying their application status shows as “submitted” or “agency tracking number assigned.”

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.

OJP recommends that applicants submit the complete application package in JustGrants as soon as possible. Some of the required sections of the application will be entered directly into JustGrants, and other sections will require documents to be uploaded and attached. Therefore, applicants should allow enough time before the JustGrants deadline to prepare all the requirements of the application. Applicants may save their progress in the system and add to or https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/training/training-application-submission https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://grants.gov/register https://justicegrants.usdoj.gov/

Page 9 O-OVC-2024-172107 change the application as needed prior to hitting the “Submit” button at the end of the application in JustGrants.

An applicant will receive emails when successfully submitting in Grants.gov and JustGrants and should maintain all emails and other confirmations received from SAM.gov, Grants.gov, and JustGrants systems.

For additional information, see the “How To Apply” section in the Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. May 23, 2024.

The full application must be submitted in JustGrants by 8:59 p.m. May 30, 2024.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov, or JustGrants registration and application process in sufficient time (i.e., waiting until the due dates identified in this solicitation for those systems to begin the application steps) is not an acceptable reason to request a technical waiver.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application (Technical Waivers) OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented submission of the application on time.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline.

However, the waiver request will not be considered unless it includes documentation of attempts to receive technical assistance to resolve the issue prior to the application deadline. A tracking number is the most typical documentation and is generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks, and for this reason, long call wait times for support do not relieve the applicant of the responsibility of getting a tracking number.

An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number:

• SAM.gov: contact the SAM.gov Help Desk (Federal Service Desk), Monday–Friday from 8:00 a.m. to 8:00 p.m. ET at 866-606-8220.

• Grants.gov: contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov.

• JustGrants: contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175, Monday–Friday from 7:00 a.m. to 9:00 p.m. ET and Saturday, Sunday, and federal holidays from 9:00 a.m. to 5:00 p.m. ET.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/training/checklist-application-submission https://www.fsd.gov/gsafsd_sp https://grants.gov/support mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov

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If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact Stacy.phillips2@usdoj.gov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.

If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact stacy.phillips2@usdoj.gov within 24 hours of the JustGrants deadline to request approval to submit after the deadline.

Waiver requests sent to the OJP Response Center must—

• describe the technical difficulties experienced (provide screenshots if applicable);

• include a timeline of the applicant’s submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded);

• include an attachment of the complete grant application and all the required documentation and materials;

• include the applicant’s Unique Entity Identifier (UEI); and

• include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue.

OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant that does not provide documentation of a technical issue (including all information listed above), or that does not submit a waiver request within the required time period, will be denied.

For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the Application Resource Guide.

Application and Submission Information

Content of the SF-424 in Grants.gov The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the Application Resource Guide for additional information on completing the SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This funding opportunity is not subject to Executive Order (E.O.)

12372. In completing the SF-424, an applicant should answer question 19 by selecting “Program is not covered by E.O. 12372.”

Content of the JustGrants Application Submission Entity and User Verification (First Time Applicant) For first time JustGrants applicants, once the application is received from Grants.gov, DOJ will send an email (from DIAMD-NoReply@usdoj.gov) to the individual listed in Section 8F of the SF-424 with instructions on how to create a JustGrants account. This email should arrive within 24 hours after this individual receives confirmation from Grants.gov of their SF-424 and SF-LLL submissions. Register the Entity Administrator (the person who manages who can access JustGrants on behalf of the applicant), the Application Submitter, and Authorized mailto:Stacy.phillips2@usdoj.gov mailto:stacy.phillips2@usdoj.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#experiencing-unforeseen-technical-issues https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#complete-application https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.archives.gov/federal-register/codification/executive-order/12372.html mailto:DIAMD-NoReply@usdoj.gov

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Representative for the applicant with JustGrants as early as possible and (recommended) not later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive a link in an email to complete the rest of the application in JustGrants. Find additional information on JustGrants Application Submission in the Application Resource Guide.

Standard Applicant Information The “Standard Applicant Information” section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract A Proposal Abstract (no more than 400 words) summarizing the proposed project—including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known)—must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. See the Application Resource Guide for an example of a proposal abstract.

Data Requested With Application The following application elements should be submitted in the web-based forms in JustGrants.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) The Financial Management and System of Internal Controls Questionnaire helps OJP assess the financial management and internal control systems, and the associated potential risks of an applicant as part of the pre-award risk assessment process. Every OJP applicant (other than an individual applying in their personal capacity, not representing an applicant organization) is required to complete the web-based Questionnaire form in JustGrants. See the Application Resource Guide: Financial Management and System of Internal Controls Questionnaire (including Applicant Disclosure of High Risk Status) for additional guidance on how to complete the questionnaire.

Proposal Narrative The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point size font; have no less than 1-inch margins; and should not exceed 25 numbered pages.

The Proposal Narrative must include the following sections:

a. Description of the Issue

This section should describe the following:

1. The impact of drug use and related problems being addressed, using a variety of data, if applicable. Data sources should be cited.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#proposal-abstract https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#proposal-abstract https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire

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2. How drug use has contributed to increased rates of child and youth victimization across the Nation, including polyvictimization.

3. Current gaps in victim services for children and youth and their families.

4. Identified gaps in available TA to assist with the above issues.

b. Project Design and Implementation

This section should describe the following:

1. A plan to support a wide range of jurisdictions and geographic areas.

2. Strategies to be used to support direct service subawardees to ensure the connection between the goals and objectives outlined above.

3. A plan to work with partners to leverage other related efforts underway across the

Nation and to identify and support young crime victims in communities across the Nation. Note: Applicants must ensure there is no duplication of efforts and that other government funds are not being used for the same projects and services.

4. A plan for how the TA provider will also oversee and monitor the direct service provider subawards to ensure compliance and project implementation.

5. A timeline indicating roughly when activities or program milestones are to be accomplished during the project period.

c. Capabilities and Competencies

This section should describe the following:

1. The applicant’s (and any partners’) history of providing effective TA to support crime victim service providers working with children and youth, specifically those impacted by drug use. It should include a demonstrated history of working in partnership with victim service providers and those that represent multiple disciplines and perspectives.

2. The applicant's capacity to successfully undertake this work, lead this project, and manage the subawards.

3. A staffing plan that includes a project coordinator who will serve as the lead on this project.

4. Any anticipated challenges with system barriers, training gaps, resources, etc.

5. Key organizations and individuals that will help implement the project; describe the role of each.

Applicants should include letters of support from project partners, if applicable.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

1. Describe the process for measuring project performance. Identify who will collect the data; who is responsible for performance measurements; and how the information will be used to guide and evaluate the impact of the project.

2. Describe the process for accurately reporting data.

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Note: An applicant is not required to submit performance data with the application.

Rather, performance measure information is included to provide notice that award recipients will be required to submit performance data as part of each award’s reporting requirements.

OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the solicitation goals and objectives identified in the “Goals and Objectives” section. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for more information on performance measurement activities.

A list of performance measure questions for this program can be found at [INSERT LINK]. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address.

OVC will require award recipients to submit performance measure data in the PMT Tool and separately submit a semi-annual performance report in JustGrants. OVC will provide further guidance on the post-award submission process, if the applicant is selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Application Goals, Objectives, Deliverables, and Timeline Web-Based Form The applicant will submit the project’s goals, objectives, deliverables and timeline in the JustGrants web-based form. This is a summary of the goals, objectives, deliverables, and timeline that relate to the proposal narrative. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions.

• Goals: The applicant should describe the project’s intent to change, reduce, or eliminate the problem noted in the proposal narrative.

• Program Objectives and Timeline: The applicant should include objectives to accomplish its goals. Objectives are specific, measurable actions to reach the project’s desired results. The included timelines should be clearly linked to the goal.

• Deliverables and Timeline: Project deliverables refer to outputs—tangible (for example, a report or a website) or intangible (for example, greater feelings of safety reported by the community)—that are documented and submitted within the scope of a project.

Deliverables include timelines.

Deliverables Expected by Award Recipients Program objectives and deliverables should be included in one timeline.

Budget and Associated Documentation Funding Restrictions All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

https://www.ojp.gov/performance https://www.ojp.gov/performance https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/jarg-appln-submission.pdf

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Budget Worksheet and Budget Narrative (Attachment) The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

For additional information about how to prepare a budget for federal funding, see the “Application Resource Guide” section on Budget Preparation and Submission Information and the technical steps to complete the budget form in JustGrants in the Complete the Application in JustGrants: Budget training.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the Application Resource Guide for information on prior approval, planning, and reporting of conference/meeting/training costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. See the Application Resource Guide for information on costs associated with language assistance.

Budget/Financial Attachments Pre-Agreement (Pre-Award) Costs (if applicable) Pre-agreement costs are defined as costs requiring approval incurred by the applicant prior to the start date of the period of performance of the federal award. OJP does not typically approve pre-agreement costs. If a successful applicant, in anticipation of the federal award, but before the start date of the period of performance, incurs costs which are necessary for efficient and timely performance of the funded project, those costs may not be charged to the award. See the “Costs Requiring Prior Approval” section in the DOJ Grants Financial Guide Post-Award Requirements for more information.

Indirect Cost Rate Agreement (if applicable) Indirect costs are costs of an organization that are not readily assignable to a particular project but are necessary to the operation of the organization and the performance of the project.

Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries. The requirements for the development and submission of indirect cost proposals and cost allocation plans are listed in Appendices III – VII of 2 C.F.R. Part 200. A non-federal applicant should follow the guidelines applicable to its type of organization. If applicable, an applicant with a current federally-approved indirect cost rate agreement will upload it as an attachment in JustGrants. See the DOJ Financial Guide for additional information on Indirect Cost Rate Agreement.

Consultant Rate (if applicable) Costs for consultant services require prior approval from OJP. If the proposed project expects to fund consultant services, compensation for individual consultant services is to be reasonable and consistent with that paid for similar services in the marketplace. See the DOJ Grants Financial Guide for information on the consultant rates, which require prior approval from OJP.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://justicegrants.usdoj.gov/training/training-application-submission#825w88n https://justicegrants.usdoj.gov/training/training-application-submission#825w88n https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#qy3shc https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#indirect-cost https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#8w5i7p https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#8w5i7p

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Limitation on Use of Award Funds for Employee Compensation for Awards Over $250,000; Waiver (if applicable) If an applicant proposes to hire employees with federal award funds, for any award of more than $250,000 made under a funding opportunity, an award recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. See the Application Resource Guide for information on the “Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver.”

Disclosure of Process Related to Executive Compensation (if applicable) An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees. If applicable, the applicant will upload a description of the process used to determine executive compensation as an attachment in JustGrants. See the “Application Attachments” section of the Application Resource Guide for information.

Additional Application Components The applicant will attach the additional requested documentation in JustGrants.

Curriculum Vitae or Resumes (if applicable) Provide resumes of key personnel who will work on the proposed project.

Tribal Authorizing Resolution (if applicable) An application in response to this solicitation may require inclusion of tribal authorizing documentation as an attachment. If applicable, the applicant will upload the tribal authorizing documentation as an attachment in JustGrants. See the Application Resource Guide for information on tribal authorizing resolutions.

Letters of Support (if applicable) Applicants should include, for each named supporting entity, a signed letter of support that outlines the supporting entity’s reasons for supporting for the project. Applications submitted from two or more entities are encouraged to submit signed letters of support that provide a detailed description of why the proposed project should receive federal funding.

Each letter of support may include the following: (1) a description of the relationship between the applicant entity and the supporting entity; (2) a description of the need and what benefits would be gained from the project; (3) a description of the applicant’s capacity to complete the proposed project. Letters of support should be signed and then submitted as one separate attachment to the application in JustGrants.

Memoranda of Understanding (MOUs) and Other Supportive Documents (if applicable) Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), letter of intent, or subcontract that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed letters of intent that provide a detailed description of how the agencies will work together to meet project requirements.

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Each MOU or letter of intent should include the following: (1) names of the organizations involved in the agreement; (2) what service(s) and other work will be performed under the agreement by what organization; (3) duration of the agreement.

Subcontracts, MOUs, or letters of intent should be submitted as one separate attachment to the application.

Research and Evaluation Independence and Integrity Statement (if applicable) If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the Application Resource Guide.

Bibliography/References Any Tools/Instruments, Questionnaires, Tables/Charts/Graphs, or Maps List of Individuals in the Application Human Subjects Protection Privacy Certificate Request to Use Incentives or Stipends

Disclosures and Assurances The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities The SF-LLL attachment that was completed and submitted in Grants.gov is attached to this section.

Applicant Disclosure of Duplication in Cost Items To ensure funding coordination across grant making agencies, and to avoid unnecessary or inappropriate duplication among grant awards, the applicant will disclose if it has any pending applications for federal funding, including pending applications for subawards of federal funds.

Complete the JustGrants web-based Applicant Disclosure of Duplication `in Cost Items form.

See the Application Resource Guide for additional information.

DOJ Certified Standard Assurances Review and accept the DOJ Certified Standard Assurances in JustGrants. See the Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing Review and accept in JustGrants the DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. See the Application Resource Guide for additional information.

Applicant Disclosure and Justification – DOJ High-Risk Grantees If applicable, submit the DOJ High-Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High-Risk Grantee is an award recipient that has received a DOJ High-Risk https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#research-evaluation https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#applicant-disclosure-pending-applications https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative

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management system or other internal control deficiencies; noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the Application Resource Guide for additional information.

Application Review Information

Review Process OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM.gov.

Important note on Responsibility/Qualification Data (formerly FAPIIS): An applicant, at its option, may review and comment on any information about itself that currently appears in SAM.gov and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in SAM.gov, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only OVC recommendations, but also other factors as indicated in this section.

Federal Award Administration Information

Federal Award Notices Generally, award notifications are made by the end of the current Federal fiscal year, September 30. See the Application Resource Guide for information on award notifications and instructions.

Evidence-Based Programs or Practices OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices (programs or practices that have been evaluated as effective), see the Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information on what should be included in the application, see the Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#applicant-disclosure-justification https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#application-review https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#federal-award-notices https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#evidence-based https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#potential-evaluation

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Civil Rights Compliance If a successful applicant accepts funding from OJP—as a recipient of OJP funding—that award recipient must comply with certain federal civil rights laws that prohibit it from discriminating on the basis of race, color, national origin, sex, religion, or disability in how the recipient delivers its program’s services or benefits and in its employment practices. The civil rights laws that may be applicable to the award include Title VI of the Civil Rights Act of 1964 (Title VI), the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968 (Safe Streets Act), and Section 504 of the Rehabilitation Act of 1973. These and other federal civil rights laws are discussed in greater detail here: Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2024 Awards under the “Civil Rights Requirements” section, and additional resources are available from the OJP Office for Civil Rights.

Part of complying with civil rights laws that prohibit national origin discrimination includes recipients taking reasonable steps to ensure that people who are limited in their English proficiency (LEP) because of their national origin have meaningful access to a recipient’s program and activity. An LEP person is one whose first language is not English and who has a limited ability to read, write, speak, or understand English. To help recipients meet this obligation to serve LEP persons, DOJ has published a number of resources, including a language access assessment and planning tool, which are available at https://www.lep.gov/language-access-planning.