O-OVC-2023-171845-OVC FY23 NCVRW RG-V2_SI-171845.pdf

OMB No. 1121-0329 Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2023 Invited to Apply - National Crime Victims’ Rights Week Resource Guide (2024)

Assistance Listing Number # 16.582

Grants.gov Opportunity Number: O-OVC-2023-171845

Solicitation Release Date: July 28, 2023 9:30 AM ET

Application Grants.gov Deadline: August 08, 2023 11:59 PM ET

Application JustGrants Deadline: August 22, 2023 8:59 PM ET

Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding to develop the 2024 National Crime Victims’ Rights Week (NCVRW) Resource Guide. This program furthers the DOJ’s mission by producing a comprehensive kit that will serve as a resource for the victim services field in their efforts to heighten public awareness of crime victims’ issues nationwide during NCVRW in April 2024 and throughout the year.

This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other National Center for Victims of Crime

Contact Information

O-OVC-2023-171845

https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://ovc.ojp.gov https://ovc.ojp.gov https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

For assistance with the requirements of this solicitation, contact Emily Bauernfeind, Communications Specialist, by telephone at 202-598-9315, or by email at emily.w.bauernfeind@usdoj.gov.

Submission Information Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays.

OJP encourages applicants to review the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.

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Contents

Overview 1 Contact Information 1 Program Description 5

Overview 5 Specific Information 5 Goals, Objectives, and Deliverables 5 Evidence-Based Programs 7 Information Regarding Potential Evaluation of Programs and Activities

Federal Award Information 7 General Guidance for Federal Award 7 Awards, Amounts and Durations 7 Type of Award 7 Financial Management and System Controls 8 Budget Information 8 Cost Sharing or Matching Requirement 8 Pre-agreement Costs (also known as Pre-award Costs) 8 Limitation on Use of Award Funds for Employee Compensation:

Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/ Training Costs

Costs Associated with Language Assistance (if applicable) 8 Availability of Funds 8

Eliigibility Information 9 Application and Submission Information 9

Content of Application Submission 9 Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (JustGrants 424 and General Agency Information)

Proposal Abstract 10 Proposal Narrative 10 Goal, Objective and Deliverables 12 Budget and Associated Documentation 12 Budget Worksheet and Budget Narrative (attachment) 12 Indirect Cost Rate Agreement (if applicable) 12 Employee Compensation Waiver 12

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Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

Disclosure of Process Related to Executive Compensation 12 Additional Application Components 13 Curriculum Vitae or Resumes 13 Research and Evaluation Independence and Integrity Statement 13 Disclosure and Assurances 13 Disclosure of Lobbying Activities 13 DOJ Certified Standard Assurances 13 Applicant Disclosure of Duplication in Cost Items 13 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

How to Apply 14 Submission Dates and Time 15

Application Review Information 17 Review Process 17

Federal Award Administration Information 17 Federal Award Notices 17 Administrative, National Policy, and Other Legal Requirements 17 Information Technology (IT) Security Clauses 18 General Information about Post-Federal Award Reporting Requirements

Federal Awarding Agency Contact(s) 18 Other Information 18

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a)

Provide Feedback to OJP 18 Performance Measures 18 Application Checklist 20

Standard Solicitation Resources 23

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to support the development of a comprehensive guide for the crime victims’ advocacy field to increase public awareness of crime victim issues nationwide during National Crime Victims’ Rights Week (NCVRW) in April 2024, and throughout the year, and begin preparations for the 2025 NCVRW theme narrative.

Statutory Authority: 34 USC § 20103(c)(1)(A)

Specific Information

Each April since 1981, NCVRW has been formally designated and commemorated at the federal level. The federal observance coincides with rallies, vigils, and public awareness campaigns staged in communities throughout the Nation. The widespread observance of the event presents a unique opportunity to articulate a consistent and unified message about the plight of our Nation’s crime victims, and to draw attention to the work of advocates and activists who assist them.

Since 1986, the NCVRW Resource Guide has been developed annually to assist victims, survivors, advocates, and communities in planning and preparing for their own local NCVRW commemoration each spring. The Resource Guide is released each winter so that the victim services field can plan for local NCVRW events to be held during the month of April. It includes valuable information on how to develop a public awareness campaign and use social media effectively and how to work with the media and develop partnerships to expand the reach of the campaign. The Resource Guide also features important landmarks impacting the victims field over the past three decades, a variety of camera-ready public awareness posters, and customizable artwork templates.

The NCVRW theme is selected by OVC with input from national victim service organizations throughout the country and the victims field. The theme changes annually to reflect current issues facing crime victims and the victims field, or to commemorate major milestones of the crime victims’ rights movement. The theme directs the look and feel of the Resource Guide, which includes artwork developed to convey the NCVRW theme each year. Through this cooperative agreement, OVC will continue to provide this resource to the victims field to aid community efforts to generate greater awareness among crime victims, survivors, and allied professionals about victims’ rights and services.

Goals, Objectives, and Deliverables

Goals

The goal of this cooperative agreement is to increase public awareness of crime victim issues nationwide during NCVRW in April 2024 and throughout the year.

Objectives

An applicant should address all the objectives listed below in the Goals, Objectives, Deliverables and Timeline web-based form.

Objective 1: Conceptualize, develop, and produce a user-friendly Resource Guide for victim service providers, victim advocates, allied professionals, and the general public to use in 2024.

Objective 2: Develop and submit a theme narrative for 2025.

Deliverables

The applicant will use the approved 2024 theme and theme narrative to develop the 2024 Resource Guide for online dissemination to the crime victims field.

The applicant awarded funding under this cooperative agreement will work in close coordination and consultation with OVC in all aspects of the development of the Resource Guide. Project activities and deliverables include the following:

Create camera-ready artwork for the annual NCVRW theme. This entails working closely with designated OVC staff to develop artistic concepts that graphically depict the NCVRW theme as identified by OVC, to be used for the theme poster and collateral Resource Guide materials. The applicant should plan for a minimum of three rounds of designs and revisions to the original concepts, as requested by

OVC.

1.

Attend regular meetings with OVC project staff to review and discuss NCVRW Resource Guide components and content.

2.

Develop a detailed week-by-week time-task plan with steps for program development, implementation, and evaluation that designates staff responsible for the implementation of each task. The plan shall include all major tasks (e.g., project kickoff meeting; public awareness poster development, design, and presentation to OVC; Resource Guide content development; OVC review and feedback on all Resource Guide content; and evaluation of the usefulness of the Resource Guide by users). OVC anticipates that all final content will be delivered to OVC by December 2023; however, the actual date may vary depending on the date of the grant award.

3.

Develop the written content of the Resource Guide. All final written material must be professionally edited prior to its submission.

4.

Deliver camera-ready Resource Guide files and 508-compliant PDF files to OVC for posting to the Resource Guide website for download by the field. The content developer must also provide alternative tag descriptions for any images, charts, or other graphics that appear throughout the Resource Guide. Close coordination with OVC or its designee is required for this task.

5.

Develop an evaluation to measure Resource Guide user satisfaction that includes a plan for soliciting feedback. The evaluation should also capture ways in which the Resource Guide was used by the field to heighten public awareness of crime

6.

1.

2.

3.

4.

5.

victim issues.

6.

Deliver the results of an intellectual property search on the NCVRW theme and artwork.

7.

Develop and submit at least three options for the 2025 theme statement from which OVC will select the 2025 theme.

8.

Develop a written narrative that explains the message of the OVC-selected 2025 NCVRW theme.

9.

The goals, objectives, and deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the “Application and Submission Information” section.

Evidence-Based Programs

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information

General Guidance for Federal Award

Anticipated number of awards OVC expects to make: 1 Anticipated maximum dollar amount for each award: $400,000 Period of performance start date: October 1, 2023 Period of performance duration: 18 Months Anticipated Total amount to be awarded under solicitation: $400,000

Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

Type of Award

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP

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Grant Application Resource Guide for additional Information.

Financial Management and System Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

The applicant should identify within their budget which items, services, etc., will/would be covered by matching sources and explain what type of match will be provided.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

See the OJP Grant Application Resource Guide for additional information on this escalating match requirement. For step-by-step instructions for entering match amounts in the budget, see the Budget Summary Match Guide.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Availability of Funds

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This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Eliigibility Information

For eligibility information, see the solicitation cover page.

For information on cost sharing or matching requirements, see the Federal Award Information section.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Application and Submission Information

Content of Application Submission

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the

SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”

Standard Applicant Information (JustGrants 424 and General Agency Information)

The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.

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Within this section, the applicant will need to add: zip codes for areas affected by the project; confirm their Authorized Organization Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract

A Proposal Abstract (no more than 400 words) summarizing the proposed project—including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known) — must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information.

Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. See the OJP Grant Application Resource Guide for an example of a proposal abstract.

Proposal Narrative

The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 25 pages.

The following sections must be included as part of the proposal narrative:

a. Description of the Issue

The description of the issue must describe the need for the project and provide a clear statement of how funding will support the project’s value to the victims’ field by meeting a stated goal.

b. Project Design and Implementation

The Project Design and Implementation plan must describe the project strategy and discuss how the strategy will address the identified problems and support the goals and objectives. The applicant’s strategy or design must include a description of project phases, tasks, activities, and staff responsibilities, and clear descriptions of interim deliverables and final products. It must include a time-task plan that clearly identifies objectives, major activities, and products for the duration of the project period. The applicant must describe the strategy, tasks, and time-task plan for developing the services and products. As a separate attachment, the time-task plan is not subject to the page limitations of the proposal narrative. This plan must include the designation of organization responsibility, a schedule for the completion of the activities, and the submission of finished products. In preparing the time-task plan, the applicants should make certain that all project activities will occur within the proposed project period. The plan also must provide for the submission of financial and progress reports.

c. Capabilities and Competencies

The application must include a clear description of the applicant’s management structure.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#proposal-abstract

Applicants must include a description of the current and proposed professional staff members’ unique qualifications that will enable them to fulfill their grant responsibilities.

The applicant must describe how the program will be managed and include an organizational chart or information describing the roles and responsibilities of key organization and functional components and personnel. The applicant must also include a list of personnel responsible for managing and implementing the major stages of the project. If additional staff will be hired to complete the project, the applicant should identify the selection criteria. Applicants should also provide detailed information about staff committed to working on the project contingent upon receipt of funding.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

This section must include the following information:

1. A plan for collecting all of the performance measures data required by this solicitation.

2. A description of the qualifications of the key staff who will be responsible for collecting data and reporting performance measures in JustGrants.

OJP will require each successful applicant to submit annual performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under “Goals, Objectives, and Deliverables.”

A list of performance measure questions are available under Performance Measures.

Note: The applicant is not required to submit performance data with the application.

Rather, performance measure information is included as an alert that each successful applicant will be required to submit performance data as part of each award’s reporting requirements.

OJP will require each successful applicant to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion. The applicant can also visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at

OJP.

OVC will require award recipients to submit performance measure data and performance reports in JustGrants. OVC will provide further guidance on the post-award submission process, at the time of award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the https://www.ojp.gov/performance

OJP Grant Application Resource Guide.

Goal, Objective and Deliverables

Applicants will submit the program's goals, objectives, deliverables and timelines in the JustGrants Web-based form. The projected fiscal year and quarter the objectives and deliverables will be completed is also entered into the form. Please refer to the Application Submission Job Aid for step-by-step directions.

Goals. The applicant should outline the project’s goals.

Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be measurable and clearly linked to the goal.

Deliverables. Project deliverables refer to outputs—tangible or intangible—that are submitted within the scope of a project.

See the "Project Design and Implementation" section in the Proposal Narrative for details on what should be included in the JustGrants web-based form.

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (attachment)

The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable)

If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Employee Compensation Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information and the link to the questionnaire.

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Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions.

Applicants to this solicitation are not required to provide this disclosure.

Additional Application Components

The applicant will attach the requested documentation in JustGrants.

Curriculum Vitae or Resumes

Provide resumes of key personnel.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosure and Assurances

The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

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DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance;

financial instability; management system or other internal control deficiencies;

noncompliance with award terms and conditions on prior awards, or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: After registering with SAM, the applicant must submit the SF-424 and an SF- LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application

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Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted.

Submit the complete application package in JustGrants at least 24 – 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component.

Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. eastern time on August 8, 2023.

The full application must be submitted in JustGrants by 8:59 p.m. eastern time on August 22, 2023.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application OJP will only consider a request to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an

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An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number:

SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday from 8 a.m. to 8 p.m. ET at 866-606-8220.

Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov.

JustGrants - contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175, Monday – Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET.

If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OVC contact (emily.w.bauernfeind@usdoj.gov) within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.

If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OVC contact (emily.w.bauernfeind@usdoj.gov) within 24 hours of the JustGrants deadline to request approval to submit after the deadline.

Waiver requests to submit after the submission deadline must— describe the technical difficulties experienced, include a timeline of the applicant's submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded), include an attachment of the complete grant application and all the required documentation and materials, include the applicant's Unique Entity Identifier (UEI), and include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue.

OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant who does not provide documentation of a technical issue or who does not submit a waiver request within the required time period will be denied.

For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide.

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Application Review Information

Review Process

OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General who may consider not only OVC recommendations, but also other factors as indicated in this section.

Federal Award Administration Information

Federal Award Notices

Generally, award notifications are made by the end of the current Federal fiscal year, September 30th. See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements

If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

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Information Technology (IT) Security Clauses

An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information.

General Information about Post-Federal Award Reporting Requirements

In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data.

Required reports. Award recipients typically must submit quarterly financial reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.

Federal Awarding Agency Contact(s)

For OJP contact(s), and contact information for Grants.gov and JustGrants, see the solicitation cover page.

Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Performance Measures https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#information-technology https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#general-information https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#foia https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#feedback

Objective Performance Measure(s) Data Grantee Provides

Conceptualize, develop, and produce a user-friendly Resource Guide for victim service providers, victim advocates, allied professionals, and the public to use in 2024.

Number of downloads from the OVC website for the Resource Guide overall, and by individual sections.

Percentage of evaluations rating the materials as satisfactory or better.

Number of visits to the OVC website for the Resource Guide.

Number of downloads from the OVC website for the Resource Guide overall, and by individual sections.

Number of evaluations of the Resource Guide rating it as “useful” during the current reporting period.

Number of evaluations of the Resource Guide received during the current reporting period.

Number of “hits” on the OVC website for the Resource Guide during the current reporting period.

Develop and submit a theme statement and narrative for 2025.

OVC selects one of the submitted theme statement options.

Three theme statement options.

A final theme narrative based on the selected theme statement.

Application Checklist This application checklist has been created as an aid in developing an application. For more information, reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Pre-Application

Before Registering in Grants.gov:

Acquire or renew your Entity’s System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide)

Register in Grants.gov:

Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide)

Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide)

Find the Funding Opportunity:

Search for the Funding Opportunity in Grants.gov using the opportunity number, Assistance Listing or keyword(s)

Access the Funding Opportunity and Application Package (see step 7 in the OJP Grant Application Resource Guide)

Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide)

Read Important Notice: Applying for Grants in Grants.gov

Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#6g3y8 (see OJP Grant Application Resource Guide)

Review the Overview of Post-Award Legal Requirements:

Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards” in the OJP Funding Resource Center.

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Review Scope Requirement:

The federal amount requested is within the allowable limit(s) of $400,000.

Review Eligibility Requirement:

Review the Eligibility section on the cover page and Eligibility Information section in the solicitation.

Application Step 1

Submit the SF-424 and SF-LLL in Grants.gov

In Section 8F of the SF-424, include the name and contact information of the individual who will complete the application in JustGrants and the SF-LLL in Grants.gov

Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4) Grants.gov email notifications:

a submission receipt a validation receipt a grantor agency retrieval receipt an agency tracking number assignment

If no Grants.gov receipt and validation email is received, or if error notifications are received:

Contact OVC or Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support, or support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions.

Proceed to Application Step 2 and complete application in JustGrants

Application Step 2 Submit the following information in JustGrants

Application Components

Standard Applicant information (SF-424 information from Grants.gov)

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Proposal Abstract

Proposal Narrative

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (attachment)

Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide)

Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide)

Additional Application Components

Research and Evaluation Independence and Integrity (see OJP Grant Application Resource Guide)

Request and Justification for Employee Compensation; Waiver (if applicable) (see OJP Grant Application Resource Guide)

Résumés of key personnel (if applicable)

Organizational chart (if applicable)

Disclosures and Assurances

Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide)

Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide)

DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide)

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility…