O-OVC-2023-171750-OVC FY23 SAATTA-V1_SI-171750_508.pdf

OMB No. 1121-0329 Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2023 Targeted Training and Technical Assistance for VOCA Victim Assistance and Compensation Administrators

Assistance Listing Number # 16.582

Grants.gov Opportunity Number: O-OVC-2023-171750

Solicitation Release Date: April 27, 2023 9:00 AM ET

Step 1: Application Grants.gov Deadline: June 20, 2023 11:59 PM ET

Step 2: Application JustGrants Deadline: June 27, 2023 8:59 PM ET

Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding to support training and technical assistance (TTA) to the Victims of Crime Act (VOCA) Victim Assistance and Compensation Administrators. This program furthers the DOJ’s mission by supporting state and territory compensation and assistance programs in the administration, management, and execution of their VOCA Victim Assistance and Compensation funding.

This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than

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OVC may elect to fund applications submitted under this FY 2023 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

OVC will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

OVC may elect to fund applications submitted under this FY 2023 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

Contact Information

For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or grants@ncjrs.gov. The OJP Response Center operates from 10:00 a.m. to 6:00 p.m.

eastern time (ET) Monday–Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation close date.

Pre-application Information Session

OVC will hold one solicitation webinar. This call will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars. Preregistration is required for all participants. Register by clicking on this link https://ovc.ojp.gov/funding/funding-webinars and following the instructions. To use the time most efficiently, OVC encourages participants to review the solicitation and submit any questions they may have in advance and no later than 2 days prior to the webinar. Submit your questions to askovc@ncjrs.gov with the subject as “Questions for OVC FY 2023 Targeted Training and Technical Assistance for VOCA Victim Assistance and Compensation Administrators Webinar.”

Submission Information

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

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Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

For technical assistance with submitting the SF-424 and a SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays.

OJP encourages applicants to review the “How To Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.

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Contents

Overview 1 Contact Information 2

Pre-application Information Session 2 Submission Information 2

Program Description 7 Overview 7 Statutory Authority 7 Specific Information 7 Goals, Objectives, and Deliverables 7 Evidence-Based Programs or Practices 9 Information Regarding Potential Evaluation of Programs and 9 Activities

Federal Award Information 9

Waiver

Training Costs

Awards, Amounts and Durations 9 Continuation Funding Intent 10 Availability of Funds 10 Type of Award 10 Financial Management and System of Internal Controls 10 Budget Information 10 Cost Sharing or Matching Requirement 10 Pre-agreement Costs (also known as Pre-award Costs) 10 Limitation on Use of Award Funds for Employee Compensation: 10

Prior Approval, Planning, and Reporting of Conference/Meeting/ 11

Costs Associated with Language Assistance (if applicable) 11 Eligibility Information 11 Application and Submission Information 11

(SF-424) in Grants.gov

Information)

Content of Application Submission 11 Information to Complete the Application for Federal Assistance 12

Standard Applicant Information (JustGrants 424 and General Agency 12

Proposal Abstract 12 Proposal Narrative 12 Goal, Objective and Deliverables 15 Budget and Associated Documentation 16

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Budget Worksheet and Budget Narrative (Web-based Form) 16

Questionnaire (including applicant disclosure of high-risk status)

Documents

Other Responsibility Matters; Drug-Free Workplace Requirements;

Law Enforcement and Community Policing

Pre-agreement Costs (also known as Pre-award Costs) 16 Indirect Cost Rate Agreement (if applicable) 16 Consultant Rate 16 Limitation on Employee Compensation; Waiver 16 Financial Management and System of Internal Controls 16

Disclosure of Process Related to Executive Compensation 17 Memoranda of Understanding (MOUs) and Other Supportive 17

Additional Application Components 17 Curriculum Vitae or Resumes 17 Timeline Form 17 Research and Evaluation Independence and Integrity Statement 17 Disclosures and Assurances 17 Disclosure of Lobbying Activities 17 DOJ Certified Standard Assurances 18 Applicant Disclosure of Duplication in Cost Items 18 DOJ Certifications Regarding Lobbying; Debarment, Suspension and 18

Applicant Disclosure and Justification - DOJ High Risk Grantees 18

How to Apply 18 of an Application

Requirements

552a)

Submission Dates and Time 19 Experiencing Unforeseen Technical Issues Preventing Submission 19

Application Review Information 21 Review Criteria 21 Review Process 21

Federal Award Administration Information 22 Federal Award Notices 22 Administrative, National Policy, and Other Legal Requirements 22 Information Technology Security Clauses 22 General Information about Post-Federal Award Reporting 23

Federal Awarding Agency Contact(s) 23 Other Information 23

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 23

Provide Feedback to OJP 23 Performance Measures 23 Application Checklist 25

Standard Solicitation Resources 27

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to provide funding for peer-to-peer and subject matter expert training and technical assistance (TTA) for VOCA Victim Assistance and Compensation Administrators and subrecipients.

Statutory Authority

34 U.S.C. § 20103(c)(1)(a)

Specific Information

Recognizing the need for specialized, targeted support for Victims of Crime Act (VOCA) Victim Assistance and Compensation Administrators, OVC seeks qualified applicants to provide a wide variety of training and technical assistance support to the VOCA Administrators and their subrecipients.

The Senate Appropriations Subcommittee on Commerce, Justice and Related Agencies included the following language to its Committee Report on the FY 2020 Appropriations:

“The OVC is directed… to provide peer-to-peer training on Federal grants management and administration for Victims of Crime Act victim assistance grantees [recipients] and subgrantees [subrecipients]. This peer-to-peer training should cover all aspects of Federal grants management and administration, including needs assessments;

stakeholder engagement, including those who speak for victims; system-wide planning;

principles of evidence-based practice and data-driven innovation from a victim-centered lens; pre- and post-award processes; principles and functions; application development;

program establishment; monitoring and auditing; progress reporting; budget development and review; financial management and reporting; closeout and corrective action plans;

and staff responsibilities.”

Goals, Objectives, and Deliverables

Goals

The goal of this project is to provide peer-to-peer and subject matter expert training, https://www.congress.gov/congressional-report/116th-congress/senate-report/127 technical assistance, and support on federal grants management and administration for VOCA Victim Assistance and Compensation Administrators (found on the U.S. Resource Map) and VOCA Victim Assistance subrecipients.

Objectives

An applicant should address all the objectives listed below in the Goals, Objectives, Deliverables, and Timeline web-based form.

The objective of this project is to provide VOCA Victim Assistance Administrators (and their subrecipients) and Compensation Administrators, through specialized training and technical assistance, the tools and resources to effectively administer their programs and services.

Deliverables

These are the minimum requirements. Applicants may include additional deliverables in their project design.

1. Develop peer-to-peer and subject matter expert training and technical assistance on managing and administering VOCA Victim Assistance and Compensation grantees and VOCA Victim Assistance subrecipients, including TTA regarding:

a. Developing and implementing needs assessments tailored to each state.

b. Engaging stakeholders to strengthen programming, including those working on behalf of victims.

c. Initiating systemwide planning.

d. Supporting the growth and expansion of existing systemwide planning.

e. Understanding and developing principles of evidence-based practice and data-driven innovation from a victim-centered lens.

f. Pre- and post-award processes.

g. Developing solicitations for subawards.

h. Establishing innovative programs.

i. Best practices for responding to monitoring and auditing.

j. Processing progress reports.

k. Developing and reviewing budgets.

l. Delivering peer-to-peer and subject matter expert assistance with financial management and reporting.Preparing closeout and corrective action plans.

m. Identifying and assigning staff responsibilities.

n. Expanding the subrecipient pool to include more organizations serving underrepresented populations such as communities of color; Native American and other Indigenous peoples of North America (including Alaska Natives, Eskimos, and Aleuts); Asian Americans; Native Hawaiians, and/or Pacific Islanders; those with disabilities; those living in rural areas; and victims of abuse later in life.

o. Allowable uses of VOCA Victim Assistance funding, with guidance and direction from OVC.

2. Support subrecipients with administering federal VOCA Victim Assistance funding.

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3. Build a strong support system, enhanced communication, and learning across all State Administering Agencies (SAAs) and OVC, including regular meetings, briefs on promising practices, and cross-collaboration.

4. Produce annual and final reports that identify promising practices, model programs, innovative practices, and other lessons learned. This includes working with an independent evaluator to obtain input from stakeholders about the TTA offered.

The goals, objectives, and deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the “Application and Submission Information” section.

Evidence-Based Programs or Practices

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $6,000,000

Period of Performance Start Date Period of Performance Duration (Months) 10/1/23 36

Anticipated Total Amount to be Awarded Under Solicitation $6,000,000

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Continuation Funding Intent

OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and the award-funded work’s progress, when making continuation award decisions.

Availability of Funds

This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Type of Award

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

The applicant should identify within their budget which items, services, etc., will/would be covered by matching sources and explain what type of match will be provided.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on pre-agreement costs (also known as pre-award costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

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See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information

For eligibility information, see the solicitation cover page.

For information on cost sharing or match requirements, see the “Federal Award Information” section.

Notice regarding law enforcement agencies: State, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2023 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws, and (2) the agency’s use-of-force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit https://cops.usdoj.gov/SafePolicingEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Application and Submission Information

Content of Application Submission

The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding:

Proposal Abstract

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Proposal Narrative Budget Web-Based Form (The web-based form includes the budget details and the budget narrative.)

If OJP determines that an application does not include these elements, it will neither proceed to peer review, nor receive further consideration.

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the

SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order (E.O.) 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information)

Standard Applicant Information (JustGrants SF-424 and General Agency Information)

The “Standard Applicant Information” section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Organization Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract

A Proposal Abstract (no more than 400 words) summarizing the proposed project — including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known) — must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded.

See the OJP Grant Application Resource Guide for an example of a proposal abstract.

Proposal Narrative

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The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 25 numbered pages. If the Proposal Narrative fails to comply with these length restrictions, OVC may consider such noncompliance in peer review and in final award decision. Tables, charts, and graphs included in the proposal narrative may be created in an eligible font smaller than 12-point and will count toward the page limit.

The Proposal Narrative must include the following sections:

a. Description of the Issue

1. Describe the peer-to-peer and subject matter expert training needs for the intended grantees and subrecipients.

2. Describe any current TTA available to VOCA Victim Assistance and Compensation grantees and VOCA Victim Assistance subrecipients, the availability of existing resources, and current gaps in these services. Applicants may use qualitative and quantitative data to describe the problem. Applicants should identify the source of any data or evidence cited.

b. Project Design and Implementation

1. Describe the applicant’s plan to provide peer-to-peer and subject matter expert TTA in close collaboration with OVC and OJP on federal grants management and administration for the intended grantees and subrecipients. This should include plans for direct trainings, technical assistance, developing materials, and other support to SAAs as identified by the applicant.

2. Describe the applicant’s project goals and objectives.

3. Provide a detailed description of the activities that will be undertaken to accomplish the project goals and objectives.

4. Identify and describe how the proposed TTA will be delivered. Examples of delivery methods can include teleconference and videoconference; webcasting;

regional or national meetings; focus groups; conferences; train-the-trainer sessions; onsite technical assistance; and written templates, toolkits, or other models. Explain how the applicant will facilitate, coordinate, and deliver these efforts.

5. If an applicant proposes to hold any in-person meetings that necessitate logistical planning, the application must indicate if an outside planner will be hired. If no outside planner will be hired, the application must document that the applicant or a project partner is the most cost-effective means of obtaining conference logistical services. See the “Prior Approval, Planning, and Reporting of Conference/ Meeting/Training Costs” section of the OJP Grant Application Resource Guide for important information about requirements for grant-funded events.

6. Include a timeline that identifies a timeframe for all the tasks and activities to be completed.

7. Describe how the applicant will involve and communicate with OVC, keep OVC informed about the recipient’s activities, and obtain input from OVC to inform the direction of the TTA.

c. Capabilities and Competencies

1. Identify the key individuals and organizations involved in the proposed project.

2. Describe specific roles and responsibilities of all project partners and key staff and their expertise with VOCA Victim Assistance and Compensation funding.

3. Demonstrate that the key individuals and consultants delivering TTA have direct experience and expertise in peer-to-peer and subject matter expert training for state administering agencies, local government agencies, and nonprofit service providers on federal grants management, administration, and planning.

4. Provide the qualifications and experience of the key individuals and consultants, including their experience providing national technical assistance and/or training to the identified audience.

5. Demonstrate that the individuals and organizations identified have the capacity to address the stated issue and can successfully implement the proposed project activities.

6. Describe the applicant’s organizational structure.

7. Describe the applicant’s experience working at the intersection of VOCA Victim

Assistance Administrators and/or VOCA Compensation Administrators and the victim assistance field.

8. Describe the applicant’s experience working on large-scale planning projects.

9. Include information about establishing goals, objectives, and timelines and meeting deadlines.

10. Demonstrate the applicant’s capacity to conduct a comprehensive assessment of the needs of VOCA Victim Assistance and/or Compensation Administrators and their subrecipients.

11. Describe the applicant’s expertise and experience providing TTA to VOCA Victim Assistance and Compensation Administrators and subrecipients.

12. Demonstrate that the applicant has at least 3 years of experience providing support to grantees in expending federal funding.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

1. Describe the process for measuring project performance. Identify who will collect the data; who is responsible for performance measurements; and how the information will be used to guide and evaluate the impact of the project.

2. Describe the process for accurately reporting data.

3. Explain any additional measures you intend to collect in addition to the

Performance Measurement Tool (PMT) requirements.

Note: An applicant is not required to submit performance data with the application.

Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address.

OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion.

Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

A list of performance measure questions for this program can be found at https:// www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf.

Award recipients under this solicitation will be required to complete the following sections, including any relevant shared measures.

I. Training

II. Technical Assistance

OVC will require award recipients to submit performance measure data in the PMT and separately submit a semi-annual performance report in JustGrants. A list of resources and trainings can be found at https://ovc.ojp.gov/funding/performance-measures/ transforming-victim-services. OVC will provide further guidance on the post-award submission process, if the applicant is selected for award.

Note on Project Evaluations

An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goal, Objective and Deliverables

The applicant will submit the project’s goals, objectives, deliverables and timeline in the JustGrants web-based form. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions.

Goals. The applicant should describe the project’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

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Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be measurable and clearly linked to the goal.

Deliverables. Project deliverables refer to outputs—tangible or intangible—that are submitted within the scope of a project.

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based Form)

The applicant will complete the JustGrants web-based budget form. For additional information, see the OJP Grant Application Resource Guide and the Complete the Application in JustGrants – Budget training.

Pre-agreement Costs (also known as Pre-award Costs)

See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide Post Award Requirements for more information.

Indirect Cost Rate Agreement (if applicable)

If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for more information on indirect costs.

Consultant Rate

See the DOJ Grants Financial Guide for information on the consultant rates which require prior approval from OJP.

Limitation on Employee Compensation; Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information.

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Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions.

Applicants to this solicitation are not required to provide this disclosure.

Memoranda of Understanding (MOUs) and Other Supportive Documents

Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), Letter of Intent, or subcontract that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed Letters of Intent that provide a detailed description of how the agencies will work together to meet project requirements.

Each MOU or Letter of Intent should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Subcontracts, MOUs, or Letters of Intent should be submitted as one separate attachment to the application.

Additional Application Components

The applicant will attach the additional requested documentation in JustGrants.

Curriculum Vitae or Resumes

Provide resumes of key personnel.

Timeline Form

Include a time-task plan in timeline form.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosures and Assurances

The applicant will address the following disclosures and assurances.

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Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification - DOJ High Risk Grantees

If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance;

financial instability; management system or other internal control deficiencies;

noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48

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Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted.

Submit the complete application package in JustGrants at least 24 – 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component.

Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by June 20, 2023, at

11:59 PM, ET.

The full application must be submitted in JustGrants by June 27, 2023, at 8:59 PM, ET.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, O-OVC-2023-171750 https://justicegrants.usdoj.gov/ mailto:DIAMD-NoReply@usdoj.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/appln-submission-checklist.pdf https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov

Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support. Experiencing wait times for phone support does not relieve the applicant of the responsibility of getting a tracking number.

An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number:

SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday from 8 a.m. to 8 p.m. ET at 866-606-8220.

Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov.

JustGrants - contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175, Monday – Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET.

If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.

If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the JustGrants deadline to request approval to submit after the deadline.

Waiver requests sent to the OJP Response Center must -describe the technical difficulties experienced, include a timeline of the applicant's submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded), include an attachment of the complete grant application and all the required documentation and materials, include the applicant's Unique Entity Identifier (UEI), and include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue.

OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or

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For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide.

Application Review Information

Review Criteria

Merit Review Criteria

Applications that meet the basic minimum requirements will be evaluated by peer reviewers on how the proposed project/program addresses the following criteria:

Statement of the Problem/Description of the Issue (10%) - evaluate the applicant’s understanding of the program/issue to be addressed.

Project Design and Implementation (30%) - evaluate the adequacy of the proposal, including the goals, objectives, timelines, milestones, and deliverables.

Capabilities and Competencies (30%) - evaluate the applicant’s administrative and technical capacity of the applicant to successfully accomplish the goals and objectives.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures (15%) - evaluate the applicant’s understanding of the performance data reporting requirements and the plan for collecting the required data.\ Budget (15%) - evaluate for completeness, cost effectiveness, and allowability (e.g., reasonable, allocable, and necessary for project activities).

Other Review Criteria/Factors Other important considerations for OVC include geographic diversity, strategic priorities, available funding, past performance, and the extent to which the Budget Web-Based Form accurately explains project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.

Review Process

Applications submitted under this solicitation that meet the basic minimum requirements will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the review criteria listed above.

OJP screens applications to ensure they meet the basic minimum requirements prior to conducting the peer review. Although specific requirements may vary, the following are common requirements applicable to all OJP solicitations:

The application must be submitted by an eligible type of applicant.

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The application must request funding within programmatic funding constraints (if applicable).

The application must be responsive to the scope of the solicitation.

The application must include all items necessary to meet the basic minimum requirements.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant entity.

Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record of performance, integrity, and business ethics, OJP checks whether the applicant entity is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant entity that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important Note on FAPIIS: An applicant may review and comment on any information about its organization that currently appears in FAPIIS and was entered by a federal awarding agency.