O-OVC-2023-171725-OVC FY23 ACTIONPARTN-V1_SI-171725.pdf

OMB No. 1121-0329 Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2023 Action Partnerships for National Membership and/or Professional Affiliation Agencies Assisting Victims in the Aftermath of Crime

Assistance Listing Number # 16.582

Grants.gov Opportunity Number: O-OVC-2023-171725

Solicitation Release Date: April 13, 2023 9:00 AM ET

Step 1: Application Grants.gov Deadline: June 07, 2023 11:59 PM ET

Step 2: Application JustGrants Deadline: June 14, 2023 8:59 PM ET

Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding to provide training, technical assistance, resource development, and ongoing support to professional organizations serving entities that provide funeral services and medical examiners’/coroners’ offices that may come into contact with victims of crime (and their surviving family members or loved ones) in their work. This program furthers the DOJ’s mission by fostering partnerships among OVC, the victim services field, and national membership, professional, and community service organizations to advance victims’ rights and improve victim services through training, public awareness, and educational efforts.

This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. This solicitation expressly modifies the OJP Grant Application Resource Guide by NOT incorporating the “Disclosure of Process Related to Executive Compensation” provisions in the “Application Attachments” section.

Solicitation Categories

O-OVC-2023-171725

https://www.justice.gov/ https://www.ojp.gov/ http://www.ovc.ojp.gov/ http://www.ovc.ojp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

This solicitation does not include Solicitation Categories.

Eligible Applicants:

For profit organizations other than small businesses, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education

OVC will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

OVC may elect to fund applications submitted under this FY 2023 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

Contact Information

For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or grants@ncjrs.gov. The OJP Response Center operates from 10:00 a.m. to 6:00 p.m.

eastern time (ET) Monday–Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation close date.

Pre-application Information Session

OVC will hold one solicitation webinar. This call will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars. Preregistration is required for all participants. Register and follow the instructions at https://ovc.ojp.gov/funding/funding-webinars. To use the time most efficiently, OVC encourages participants to review the solicitation and submit any questions they may have in advance and no later than 2 days prior to the webinar. Submit your questions to askovc@ncjrs.gov with the subject as “Questions for OVC FY 2023 Action Partnerships for National Membership and/or Professional Affiliation Agencies Webinar.”

Submission Information

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step

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https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#information-proposed-subwards mailto:grants@ncjrs.gov https://ovc.ojp.gov/funding/funding-webinars https://ovc.ojp.gov/funding/funding-webinars https://ovc.ojp.gov/funding/funding-webinars mailto:askovc@ncjrs.gov process via Grants.gov and JustGrants.

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

For technical assistance with submitting the SF-424 and a SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays.

OJP encourages applicants to review the “How To Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.

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https://www.grants.gov/web/grants/register.html https://www.grants.gov/web/grants/register.html http://support@grants.gov https://justicegrants.usdoj.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/news

Contents

Overview 1 Contact Information 2

Pre-application Information Session 2 Submission Information 2

Program Description 7 Overview 7 Statutory Authority 7 Specific Information 7 Goals, Objectives, and Deliverables 8 Evidence-Based Programs or Practices 9 Information Regarding Potential Evaluation of Programs and Activities

Priority Areas 9 Federal Award Information 11

Awards, Amounts and Durations 11 Continuation Funding Intent 11 Availability of Funds 11 Type of Award 12 Financial Management and System of Internal Controls 12 Budget Information 12 Cost Sharing or Matching Requirement 12 Pre-agreement Costs (also known as Pre-award Costs) 12 Limitation on Use of Award Funds for Employee Compensation:

Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/ Training Costs

Costs Associated with Language Assistance (if applicable) 12 Eligibility Information 12 Application and Submission Information 13

Content of Application Submission 13 Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (JustGrants 424 and General Agency Information)

Proposal Abstract 14 Proposal Narrative 14 Goal, Objective and Deliverables 17

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Budget and Associated Documentation 17 Budget Worksheet and Budget Narrative (Web-based Form) 17 Pre-agreement Costs (also known as Pre-award Costs) 18 Indirect Cost Rate Agreement (if applicable) 18 Consultant Rate 18 Limitation on Employee Compensation; Waiver 18 Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

Memoranda of Understanding (MOUs) and Other Supportive Documents

Additional Application Components 19 Curriculum Vitae or Resumes 19 Tribal Authorizing Resolution 19 Timeline Form 19 Letters of Support 19 Research and Evaluation Independence and Integrity Statement 19 Disclosures and Assurances 19 Disclosure of Lobbying Activities 19 DOJ Certified Standard Assurances 20 Applicant Disclosure of Duplication in Cost Items 20 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements;

Law Enforcement and Community Policing

Applicant Disclosure and Justification - DOJ High Risk Grantees 20

How to Apply 20 Submission Dates and Time 21

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

Application Review Information 23 Review Criteria 23 Review Process 23

Federal Award Administration Information 24 Federal Award Notices 24 Administrative, National Policy, and Other Legal Requirements 24 Information Technology Security Clauses 25 General Information about Post-Federal Award Reporting Requirements

Federal Awarding Agency Contact(s) 25 Other Information 25

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a)

Provide Feedback to OJP 25 Performance Measures 25 Application Checklist 27

Standard Solicitation Resources 30

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to improve responses to families impacted by violent crime by building or enhancing relationships with membership organizations that represent funeral directors, cremation and burial service professionals, medical examiners/coroners, or other organizations whose members may come into contact with the surviving family members or loved ones of homicide victims. Membership organizations applying are expected to partner with appropriate victim serving organizations or subject matter experts in the victim services field to develop the program and materials that will inform their national audience (e.g., members, chapters, affiliates).

Statutory Authority

34 U.S.C. 20103(c)(1)(A)

Specific Information

OVC is dedicated to helping organizations promote awareness of crime victims’ rights, available assistance, and issues, and to providing appropriate and trauma-informed services to crime victims. By funding national scope training and technical assistance efforts for national organizations, OVC engages nontraditional partners in its efforts to reach historically marginalized and underserved and often underrepresented communities that disproportionately experience violent crime.

Through this grant solicitation, OVC hopes to build relationships with national membership organizations that support funeral directors, cremation and burial services professionals, medical examiners/coroners, or other professional organizations whose members may come in contact with the surviving family members or loved ones of homicide victims. These organizations are in a unique position to provide training, technical assistance, and information about trauma-informed responses to their members to facilitate appropriate referrals and provide critical information about available assistance to the families of loved ones in the aftermath of a homicide.

In addition, this grant award will enable the successful applicants to educate their members about the critical role they play in serving crime survivors, with the goal of providing increased access to crime victim compensation and assistance, especially to survivors in historically marginalized and underserved communities. Areas for delivering training and technical assistance include, but are not limited to, providing trauma-informed responses, providing grief counseling or referring survivors for grief counseling, preparing for a mass violence response, establishing relationships and conducting resource mapping to provide referrals, and developing designated trauma-informed, victim-centered areas for information delivery or identification.

The selected applicants will disseminate victim service-related information and practices to their members and constituents, and potentially, to other allied professionals nationwide.

Goals, Objectives, and Deliverables

Goals

The project’s goals are to expand professional organization members’ knowledge and understanding of crime victim issues and what it means to be trauma-informed and trauma-sensitive, and encourage constituents who may come into contact with family members of homicide victims in their work to integrate this information into their daily practices.

Objectives

An applicant should address the objectives listed below in the Goals, Objectives, Deliverables and Timeline web-based form.

Conduct an assessment of their membership to determine their existing knowledge and capacity related to crime victimization and trauma-informed delivery of services to survivors of homicide victims.

Based on the assessment, provide free training and technical assistance, conference support, regional forums, and resource development to their memberships. This training, technical assistance, and resource development must be done in partnership with an organization or subject matter expert that specializes in providing victim services to families of homicide victims.

Identify and promote promising practices and model policies in delivering trauma-informed services to family members of homicide victims that could be integrated into the practices of funeral homes, burial services, and medical examiner’s or coroner’s offices.

Equip the membership organizations of these professional communities with the resources and knowledge necessary to improve the delivery of crime victim compensation and assistance information to neighborhoods experiencing high levels of violent crime.

Deliverables

Best practice training or seminars at national, regional, or state conferences to increase professionals’/members’ understanding of the impact of crime victimization (homicide specifically) and related issues, and to develop or enhance their ability to serve crime victims in a trauma-informed manner and provide greater access to assistance and services or to increase their quality.

Training or awareness programs that reflect best practices in serving crime victims for distribution to membership or professionally affiliated sites nationwide.

Development of a communication and dissemination plan to include social media, designed to increase understanding and awareness of the organization’s national membership about issues related to victimization, the impact of crime on victims and their families, and the services and assistance available for surviving family members.

A forum, event, or media piece designed to increase understanding and awareness of the organizations’ national audience about issues related to victimization and the impact of crime on victims, their families, and the community, with followup activities that give members/affiliates of the organization the opportunity to appropriately address victims’ issues and needs.

User satisfaction surveys and analyses to determine the impact of the grant on memberships’ understanding of crime victimization (specifically homicide) and the assistance available to victims.

Applicants must specifically include the costs of nationwide dissemination of their project deliverables to their membership and should include a specific plan for nationwide dissemination which may be printed, electronic, or a combination thereof.

The resources developed will be made available to the applicant organizations’ members, the victim services field, and other allied professionals nationwide.

Applicants are expected to partner with appropriate victim serving organizations or victim services field subject matter experts to develop the program and materials that will inform their national audience (e.g., members, chapters, affiliates).

The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section.

Evidence-Based Programs or Practices

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#evidence-based https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#evidence-based https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#potential-evaluation

Priority Areas

The Department of Justice is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

1. Priority Considerations Supporting Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government

In support of this Executive Order, OJP will provide priority consideration when making award decisions to the following:

A. Applications that propose project(s) that are designed to promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality.

To receive this consideration, the applicant must describe how the proposed project(s) will address potential racial inequities and contribute to greater access to services and opportunities for communities that have been historically underserved, marginalized, and adversely affected by inequality, and identify how the project design and implementation will specifically incorporate the input or participation of those communities and populations disproportionately impacted by crime, violence, and the criminal justice system overall. Examples addressing this requirement include, but are not limited to, the following: budgeted project planning and/or implementation meetings with community stakeholders representing historically underserved and marginalized communities;

outreach and/or public awareness campaigns specifically tailored to historically underserved and marginalized communities to encourage participation in the proposed project(s); budgeted incorporation of members representing historically underserved and marginalized communities in program evaluation, surveys, or other means of project feedback; and partnership with organizations that primarily serve communities that have been historically underserved, marginalized, and adversely affected by inequality.

B. Applicants that demonstrate that their capabilities and competencies for implementing their proposed project(s) are enhanced because they (or at least one proposed subrecipient that will receive at least 40% of the requested award funding, as demonstrated in the Budget Web-Based Form) identify as a culturally specific organization.

To receive this additional priority consideration, applicants must describe how being a culturally specific organization (or funding the culturally specific subrecipient organization (s)) will enhance their ability to implement the proposed project(s) and should also specify which populations are intended or expected to be served or to have their needs addressed under the proposed project(s).

https://www.whitehouse.gov/briefing-room/presidential-actions/2021/01/20/executive-order-advancing-racial-equity-and-support-for-underserved-communities-through-the-federal-government/

Culturally specific organizations are defined for the purposes of this solicitation as private nonprofit or tribal organizations whose primary purpose as a whole is to provide culturally specific services to racial and ethnic groups, including, among others, Black people, Hispanic and Latino people, Native American and other Indigenous peoples of North America (including Alaska Native, Eskimo, and Aleut), Asian Americans, Native Hawaiians, and/or Pacific Islanders.

Note: Addressing these priority areas is one of many factors that OJP considers in making funding decisions. Receiving priority consideration for one or more priority areas does not guarantee an award.

Federal Award Information Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $500,000

Period of Performance Start Date 10/1/23

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $1,500,000

Continuation Funding Intent

OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and the award-funded work’s progress, when making continuation award decisions.

Availability of Funds

This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Type of Award

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

The applicant should identify within their budget which items, services, etc., will/would be covered by matching sources and explain what type of match will be provided.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on pre-agreement costs (also known as pre-award costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

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Eligibility Information

For eligibility information, see the solicitation cover page.

For information on cost sharing or match requirements, see the “Federal Award Information” section.

Notice regarding law enforcement agencies: State, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2023 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws, and (2) the agency’s use-of-force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit https://cops.usdoj.gov/SafePolicingEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Application and Submission Information

Content of Application Submission

The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding:

Proposal Abstract Proposal Narrative Budget Web-Based Form (The web-based form includes the budget details and the budget narrative.)

If OJP determines that an application does not include these elements, it will neither proceed to peer review, nor receive further consideration.

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the

SF-424.

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https://cops.usdoj.gov/SafePolicingEO https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#complete-application

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order (E.O.) 12372. In completing the SF-424, an applicant is to answer question 19 by selecting “Program is not covered by E.O. 12372.”

Standard Applicant Information (JustGrants 424 and General Agency Information)

The “Standard Applicant Information” section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract

A Proposal Abstract (no more than 400 words) summarizing the proposed project — including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known)—must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded.

See the OJP Grant Application Resource Guide for an example of a proposal abstract. If priority consideration is being requested, please indicate the priority area(s) 1A and/or 1B selected.

Proposal Narrative

The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 20 numbered pages. If the Proposal Narrative fails to comply with these length restrictions, OVC may consider such noncompliance in peer review and in final award decision. Tables, charts, and graphs included in the program narrative can be created in a legible font smaller than 12-point and will count toward the page limit.

The Proposal Narrative must include the following sections:

a. Description of the Issue

Provide a clear statement of how funding will support the project’s value to their constituency and the victims field by meeting a stated goal.

Describe/specify the goals and objectives of the project.

Identify gaps and challenges.

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b. Project Design and Implementation

Describe the strategy or design to address the needs identified in the description of the issue. The strategy or design must include a description of project phases, tasks, activities, staff and partner responsibilities, clear descriptions of deliverables, and final products.

List activities and describe how they relate to the stated objectives.

Provide a detailed description of the methods to be used to carry out each activity.

Explain intended services and deliverables or products, such as training and technical assistance, training curricula, promising practices, conference presentations, website/webpage development, and video products.

Describe plan to ensure cultural relevance and equity.

Describe coordination of the project with other organizations including victim services, subject matter experts, etc.

Describe any unusual features of the project, such as design, technical innovations; involvement of the community, volunteers, or the private sector.

Outline a dissemination plan for the products or services.

Provide a time-task plan.

If the applicant is seeking priority consideration for Priority 1(A), it should address in this section how the proposed project(s) will promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality, and identify how the project design and implementation will specifically incorporate the input or participation of these communities.

c. Capabilities and Competencies

Provide a clear description of the applicant’s management structure and the current and proposed professional staff members’ unique qualifications that will enable them to fulfill their grant responsibilities.

Provide an organizational chart.

Describe roles and responsibilities of key organizational and functional components and personnel.

Identify the project director and include their expertise and experience to perform leadership functions and that they will have sufficient time to devote to the project to provide the needed guidance and supervision.

Job descriptions and copies of resumes for proposed key staff positions should be included.

The described organization must be a national, state, or regional membership, professional, or community service organization. If they are affiliated with or a chapter of such a group, they must demonstrate a close partnership with the national office to be responsive to this solicitation’s requirements.

If the applicant is seeking priority consideration under Priority 1(B), it should describe within this section how being a culturally specific organization (or funding a culturally specific subrecipient organization at a minimum of 40% of the project budget) will enhance its ability to implement the proposed project(s), should also specify which populations are intended or expected to be served or have their needs addressed under the proposed project(s), and should include the website address (if applicable) and formal or informal mission statement or principles of the culturally specific organization.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Describe the process for measuring project performance.

Identify who will collect data, who is responsible for performance measurements, and how the information will be used to guide and evaluate the project’s impact.

Describe the process for accurately reporting data and how it will be stored.

Note: An applicant is not required to submit performance data with the application.

Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address.

OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion.

Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

A list of performance measure questions for this program can be found at https:// www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf.

OVC will require award recipients to submit performance measure data in the Performance Measurement Tool (PMT) and separately submit a semi-annual performance report in JustGrants. A list of resources and trainings can be found at https://ovc.ojp.gov/funding/performance-measures/transforming-victim-services.

Award recipients under this solicitation will be required to complete the following sections, including any relevant shared measures.

I. Training

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II. Technical Assistance

OVC will provide further guidance on the post-award submission process, if the applicant is selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goal, Objective and Deliverables

The applicant will submit the project's goals, objectives, deliverables and timeline in the JustGrants web-based form. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions.

Goals. The applicant should describe the project’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be measurable and clearly linked to the goal.

Deliverables. Project deliverables refer to outputs—tangible or intangible—that are submitted within the scope of a project.

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based Form)

The applicant will complete the JustGrants web-based budget form. For additional information, see the OJP Grant Application Resource Guide and the Complete the Application in JustGrants – Budget training.

If the applicant is seeking priority consideration under Priority 1(A) and has proposed activities (such as community or stakeholder meetings, community outreach or public awareness campaigns, community participation in project design, implementation, or evaluation, etc.) to incorporate the input and participation of communities that have been historically underserved, marginalized, and adversely affected by inequality, financial support for the identified activities and participation must be reflected in the web-based budget form.

If the applicant is seeking priority consideration under Priority 1(B) based on the identification of at least one proposed subrecipient as a culturally specific organization, the proposed funding for the subrecipient in the web-based budget form must reflect a minimum of 40% of award funding. The budget narrative must also describe how the

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Pre-agreement Costs (also known as Pre-award Costs)

See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide Post Award Requirements for more information.

Indirect Cost Rate Agreement (if applicable)

If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for more information on indirect costs.

Consultant Rate

See the DOJ Grants Financial Guide for information on the consultant rates which require prior approval from OJP.

Limitation on Employee Compensation; Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information.

Memoranda of Understanding (MOUs) and Other Supportive Documents

Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), Letter of Intent, or subcontract that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed Letters of Intent that provide a detailed description of how the agencies will work together to meet project requirements.

Each MOU or Letter of Intent should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Subcontracts, MOUs, or Letters of Intent should be submitted as one separate attachment to the application.

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Additional Application Components

The applicant will attach the additional requested documentation in JustGrants.

Curriculum Vitae or Resumes

Provide resumes of key personnel.

Tribal Authorizing Resolution

An application in response to this solicitation may require inclusion of tribal authorizing documentation as an attachment. If applicable, the applicant will upload the tribal authorizing documentation as an attachment in JustGrants. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions.

Timeline Form

Include a time-task plan in timeline form.

Letters of Support

Applicants should include, for each named partner entity, a signed Letter of Support that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. Applications submitted from two or more entities are encouraged to submit signed Letters of Support that provide a detailed description of how the agencies will work together to meet project requirements.

Each Letter of Support should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Letters of Support should be signed and then submitted as one separate attachment to the application.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosures and Assurances

The applicant will address the following disclosures and assurances.

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Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification - DOJ High Risk Grantees

If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance;

financial instability; management system or other internal control deficiencies;

noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48

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Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted.

Submit the complete application package in JustGrants at least 24 – 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component.

Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. eastern time on June 7, 2023.

The full application must be submitted in JustGrants by 8:59 p.m. eastern time on June 14, 2023.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, O-OVC-2023-171725 https://justicegrants.usdoj.gov/ mailto:DIAMD-NoReply@usdoj.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/appln-submission-checklist.pdf

Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline.