O-OVC-2023-171708-OVC FY23 HCRHOTLINES-V2_SI-171708.pdf

OMB No. 1121-0329 Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2023 Jabara-Heyer NO HATE Act State-Run Hate Crime Reporting Hotlines

Assistance Listing Number # 16.048

Grants.gov Opportunity Number: O-OVC-2023-171708

Solicitation Release Date: April 04, 2023 9:00 AM ET

Step 1: Application Grants.gov Deadline: May 30, 2023 11:59 PM ET

Step 2: Application JustGrants Deadline: June 05, 2023 8:59 PM ET

Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications from state agencies to implement the Jabara-Heyer NO HATE Act State-Run Hate Crime Reporting Hotlines program and from technical assistance providers to support award recipients under this program authorized by the COVID–19 Hate Crimes Act. This program furthers the DOJ’s mission by combatting hate crimes and improving responses to hate crime victims by providing additional reporting mechanisms and facilitating access to services.

This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

O-OVC-2023-171708

https://www.justice.gov/ https://www.ojp.gov/ https://ovc.ojp.gov/ https://ovc.ojp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Competition ID Category * Number of Awards

Dollar Amount for Award

Performance Start Date

Performance Duration (Months)

C-OVC-2023-00025-PROD

Purpose Area 1: State-Run Hate Crime Reporting Hotlines

3 $1,165,000 10/1/23

12:00 AM 36

C-OVC-2023-00026-PROD

Purpose Area 2: Training and Technical Assistance

1 $1,000,000 10/1/23

12:00 AM 36

Eligible Applicants:

Other

Other

Application eligibility varies by Purpose Area.

Purpose Area 1 - State-Run Hate Crime Reporting Hotlines

State governments

FY2022 hate crimes hotlines award recipients are not eligible to apply under this program.

Purpose Area 2 - Training and Technical Assistance

Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education Public institutions of higher education For profit organizations other than small businesses Small businesses

An applicant entity may submit more than one application, if each application proposes a different project in response to the solicitation. Also, an entity may be proposed as a subrecipient (subgrantee) in more than one application.

O-OVC-2023-171708

OVC will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

OVC may elect to fund applications submitted under this FY 2023 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

Contact Information

For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or grants@ncjrs.gov. The OJP Response Center operates from 10:00 a.m. to 6:00 p.m.

eastern time (ET) Monday–Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation close date.

Pre-application Information Session

OVC will hold one solicitation webinar. This call will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars. Preregistration is required for all participants. Register and follow the instructions at https://ovc.ojp.gov/funding/funding-webinars. To use the time most efficiently, OVC encourages participants to review the solicitation and submit any questions they may have in advance and no later than 2 days prior to the webinar. Submit your questions to askovc@ncjrs.gov with the subject as “Questions for OVC FY 2023 Jabara-Heyer NO HATE Act State-Run Hate Crime Reporting Hotlines Webinar.”

Submission Information

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no

O-OVC-2023-171708

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#information-proposed-subwards mailto:grants@ncjrs.gov https://ovc.ojp.gov/funding/funding-webinars https://ovc.ojp.gov/funding/funding-webinars https://ovc.ojp.gov/funding/funding-webinars mailto:askovc@ncjrs.gov https://www.grants.gov/web/grants/register.html https://www.grants.gov/web/grants/register.html later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

For technical assistance with submitting the SF-424 and a SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays.

OJP encourages applicants to review the “How To Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.

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Contents

Overview 1 Contact Information 3

Pre-application Information Session 3 Submission Information 3

Program Description 8 Overview 8 Statutory Authority 8 Specific Information 8 Goals, Objectives, and Deliverables 9 Evidence-Based Programs or Practices 11 Information Regarding Potential Evaluation of Programs and Activities

Priority Areas 11 Federal Award Information 12

Awards, Amounts and Durations 13 Continuation Funding Intent 13 Availability of Funds 13 Type of Award 13 Financial Management and System of Internal Controls 14 Budget Information 14 Cost Sharing or Matching Requirement 14 Pre-agreement Costs (also known as Pre-award Costs) 14 Limitation on Use of Award Funds for Employee Compensation:

Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/ Training Costs

Costs Associated with Language Assistance (if applicable) 14 Eligibility Information 14 Application and Submission Information 15

Content of Application Submission 15 Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (JustGrants 424 and General Agency Information)

Proposal Abstract 16 Proposal Narrative 16 Goal, Objective and Deliverables 19

Budget and Associated Documentation 19 Budget Worksheet and Budget Narrative (Web-based Form) 19 Pre-agreement Costs (also known as Pre-award Costs) 20 Indirect Cost Rate Agreement (if applicable) 20 Consultant Rate 20 Limitation on Employee Compensation; Waiver 20 Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

Disclosure of Process Related to Executive Compensation 20 Memoranda of Understanding (MOUs) and Other Supportive Documents

Additional Application Components 21 Curriculum Vitae or Resumes 21 Letters of Support 21 Research and Evaluation Independence and Integrity Statement 21 Disclosures and Assurances 21 Disclosure of Lobbying Activities 21 DOJ Certified Standard Assurances 21 Applicant Disclosure of Duplication in Cost Items 22 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements;

Law Enforcement and Community Policing

Applicant Disclosure and Justification - DOJ High Risk Grantees 22

How to Apply 22 Submission Dates and Time 23

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

Application Review Information 24 Review Criteria 25 Review Process 25

Federal Award Administration Information 26 Federal Award Notices 26 Administrative, National Policy, and Other Legal Requirements 26 Information Technology Security Clauses 26 General Information about Post-Federal Award Reporting Requirements

Federal Awarding Agency Contact(s) 27 Other Information 27

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 27

552a) Provide Feedback to OJP 27

Performance Measures 27 Application Checklist 29

Standard Solicitation Resources 32

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

Section 5 of the COVID–19 Hate Crimes Act, entitled the “JABARA-HEYER NO HATE ACT” authorizes the Attorney General to make grants to states to create state-run hate crime reporting hotlines. The purpose of this solicitation is two-fold: OVC seeks (1) applications to establish state-run hate crime reporting hotlines designed to assist victims who might otherwise be reluctant to report hate crimes; and (2) applications to enhance the quality of services and referrals for hotline users by providing specialized training and technical assistance (TTA) to all award recipients under this program. OVC encourages state governments to form partnerships with community-based organizations, culturally specific entities, and other partners with access to the populations intended to benefit from the state hate crime hotline to fulfill the goals of this solicitation. Therefore, OVC welcomes applications under which two or more entities would carry out the federal award; however, only the state agency may be the applicant and must be the entity with primary responsibility for administering the funding and managing the entire project.

Statutory Authority

34 U.S.C. § 30507(e)

Specific Information

Purpose Area 1 - State-Run Hate Crime Reporting Hotlines

The Jabara-Heyer NO HATE Act State-Run Hate Crime Reporting Hotlines program authorizes grants to states to create state-run hate crime reporting hotlines. The state applicant is required by law and under this solicitation to ensure the following.

The hotline will direct victims of hate crime to— local support services, and law enforcement, if appropriate.

Any personally identifiable information that an individual provides to an agency of the state through the hotlines is not directly or indirectly disclosed without the consent of the individual, to— any other agency of the state, any other state, the Federal Government, or any other person or entity.

The staff members who operate the hotline are trained to be knowledgeable about— applicable federal, state, and local hate crime laws;

local law enforcement resources;

applicable local support services; and trauma-informed responses and working with victims.

The hotline is accessible to— individuals with limited English proficiency, and individuals with disabilities.

The hotlines funded under this program are intended to support victims who might be reluctant to report hate crimes to law enforcement. Project designs should address how these victims will be assisted. Applicants must demonstrate their plans for collaboration with stakeholders (potentially including other hotlines) to complete a community resource map, which identifies the needs of the community and the resources available to address those needs through a hate crime reporting hotline; policies to govern the operation of the hotline; and outreach/marketing plans. Detailed language and accessibility plans are pivotal.

Purpose Area 2 - Training and Technical Assistance (TTA)

Under this category, the applicant will develop and deliver training and technical assistance designed to assist OVC grantees and other stakeholders under this program to ensure successful implementation of state-run hate crimes hotlines, by— providing TTA regarding hotlines, models, or implementation strategies;

providing TTA on hate crimes, hate incidences, reporting options, etc.;

assisting grantees in developing resource materials and awareness information on hate crimes and related topics;

offering peer-to-peer learning opportunities; and conducting activities to effectively increase awareness and use of state-run hate crime reporting hotlines.

Applicants must demonstrate experience and expertise in victimization and in delivering TTA. Applications representing partnerships among two or more qualified organizations to meet these requirements are welcomed.

Under both categories, OVC will give preference to applicants that document support for the proposed project (with Memoranda of Understanding (MOU) or Letters of Support).

Goals, Objectives, and Deliverables

Goals

The primary goal is for state agencies to establish and operate state-run hate crime reporting hotlines to facilitate significantly increased reporting of hate crimes data, and to ensure that victims are connected to available support services and informed about their options for reporting to law enforcement. In addition, OVC is seeking to support award recipients under this program by providing training and technical assistance to them through a dedicated provider.

Objectives

Under Purpose Area 1, successful applicants will strive to achieve the goals of this program through the following objectives, as applicable:

Collaborate with existing national or state-run hotlines for peer-to-peer learning on the successful implementation of state-run hotlines.

Collaborate with stakeholders including victim service providers, survivors, persons with lived experiences, community-based organizations, culturally specific organizations, faith-based organizations, and other allies to complete a community resource map to identify the needs of the community and the resources available to address those needs through a hate crime reporting hotline.

Under Purpose Area 2, the technical assistance provider will support the grantees’ activities related to the attainment of the above objectives.

An applicant should address all the objectives that are relevant to their proposed program/project in the Goals, Objectives, Deliverables and Timeline web-based form.

Deliverables

Under Purpose Area 1, applicants should address the following deliverables.

A strategic plan that should include, but is not limited to, the following:1.

Criteria to best determine strategies and effective collaborative models for developing effective state-run hate crime reporting hotlines.

a.

An assessment plan to measure project effectiveness in achieving the identified outcomes.

b.

An outreach/marketing plan that outlines the ways the grantee will raise awareness of the state-run hotline, particularly to reach communities and individuals most likely to be targeted by hate crimes. The plan must include a language access strategy and be approved by DOJ prior to the release of the state-run hotlines.

c.

A summary report of all strategic planning committee meetings and strategic planning sessions with community stakeholders.

d.

Policies and procedures that will govern the operation of the hotline, including policies that address the privacy and confidentiality of hotline callers; referrals to trauma-informed victim services; law enforcement reporting procedures; staff training; and accommodations for persons with disabilities or limited English proficiency.

2.

A language access plan to include interpretive services available to callers, translation of outreach materials, and stakeholder engagement.

3.

A final implementation plan based on the strategic planning process.4.

A comprehensive assessment of the project, which should include but is not limited to, an analysis of outputs.

5.

A detailed final report that includes the following:6.

A description of the project goals, challenges, successes, and strategies.a.

1.

2.

3.

4.

5.

6.

a.

An implementation plan and any needs assessments, surveys, or other assessment devices completed during the project.

b.

A discussion of the comprehensive assessment of the project, including output analysis.

c.

Other deliverables as identified by DOJ/OVC.7.

Under Purpose Area 2, the TTA provider will develop and deliver training and technical assistance designed to assist hotline grantees in implementing their project successfully, including, but not limited to, the following:

Establishing a strategy for proactively providing TA to hate crime hotline program grantees.

1.

Providing proactive, dedicated TA support to hotline grantees.2.

Holding quarterly meetings with hotline grantees.3.

Offering peer-to-peer training opportunities.4.

Providing resources to hotline grantees to enhance their knowledge about hotline models and implementation, hate crimes, or any related topics.

5.

Using technology to enhance and expand virtual TA delivery to OVC-funded state hate crimes hotline grantees.

6.

Providing guidance to hotline grantees on material development.7.

Maintaining sample policies, practices, and exemplary program materials, including inservice training materials that hotline grantees can adapt to their unique sites.

8.

The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section.

Evidence-Based Programs or Practices

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Priority Areas

The Department of Justice is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

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1. Priority Considerations Supporting Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government

In support of this Executive Order, OJP will provide priority consideration when making award decisions to the following:

B. Applicants that demonstrate that their capabilities and competencies for implementing their proposed project(s) are enhanced because they (or at least one proposed subrecipient that will receive at least 40% of the requested award funding, as demonstrated in the Budget Web-Based Form) identify as a culturally specific organization.

To receive this additional priority consideration, applicants must describe how being a culturally specific organization (or funding the culturally specific subrecipient organization (s)) will enhance their ability to implement the proposed project(s) and should also specify which populations are intended or expected to be served or to have their needs addressed under the proposed project(s).

Culturally specific organizations are defined for the purposes of this solicitation as private nonprofit or tribal organizations whose primary purpose as a whole is to provide culturally specific services to racial and ethnic groups, including, among others, Black people, Hispanic and Latino people, Native American and other Indigenous peoples of North America (including Alaska Native, Eskimo, and Aleut), Asian Americans, Native Hawaiians, and/or Pacific Islanders.

Note: Addressing these priority areas is one of many factors that OJP considers in making funding decisions. Receiving priority consideration for one or more priority areas does not guarantee an award.

Federal Award Information Solicitation Categories

Competition ID Category * Number of Awards

Dollar Amount for Award

Performance Start Date

Performance Duration (Months)

C-OVC-2023-00025-PROD

Purpose Area 1: State-Run Hate Crime Reporting Hotlines

3 $1,165,000 10/1/23

12:00 AM 36

Purpose Area https://www.whitehouse.gov/briefing-room/presidential-actions/2021/01/20/executive-order-advancing-racial-equity-and-support-for-underserved-communities-through-the-federal-government/

C-OVC-2023-00026-PROD

2: Training and Technical Assistance

1 $1,000,000 10/1/23

12:00 AM 36

Awards, Amounts and Durations

Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $1,165,000; $1,000,000

Period of Performance Start Date 10/1/23

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $4,495,000

Additional Information Purpose Area 1 – Up to $1,165,000 each for 3 awards. Purpose Area 2 – Up to $1,000,000

Continuation Funding Intent

OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and the award-funded work’s progress, when making continuation award decisions.

Availability of Funds

This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Type of Award

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for additional information.

O-OVC-2023-171708

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are passthrough entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management.

See the OJP Grant Application Resource Guide for additional information.

Budget Information

See below.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on pre-agreement costs (also known as pre-award costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information

For eligibility information, see the solicitation cover page.

For information on cost sharing or match requirements, see the “Federal Award Information” section.

For the purposes of this solicitation, “state” means any state of the United States, the

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District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.

Notice regarding law enforcement agencies: State, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2023 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws, and (2) the agency’s use-of-force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit https://cops.usdoj.gov/SafePolicingEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Application and Submission Information

Content of Application Submission

The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding:

Proposal Abstract Proposal Narrative Budget Web-Based Form (The web-based form includes the budget details and the budget narrative.)

If OJP determines that an application does not include these elements, it will neither proceed to peer review, nor receive further consideration.

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the

SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

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Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order (E.O.) 12372. In completing the SF-424, an applicant is to answer question 19 by selecting “Program is not covered by E.O. 12372.”

Standard Applicant Information (JustGrants 424 and General Agency Information)

The “Standard Applicant Information” section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract

A Proposal Abstract (no more than 400 words) summarizing the proposed project — including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known) — must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded.

See the OJP Grant Application Resource Guide for an example of a proposal abstract.

Proposal Narrative

The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 20 numbered pages. If the Proposal Narrative fails to comply with these length restrictions, OVC may consider such noncompliance in peer review and in final award decision. Tables, charts, and graphs included in the proposal narrative can be created in a legible font not smaller than 9 point, and those items will count toward the page limit.

The Proposal Narrative must include the following sections:

a. Description of the Issue

1. Describe the problem to be addressed.

2. Describe the current services and gaps.

3. Describe how funding will alleviate the problem.

b. Project Design and Implementation

The application must provide a clear link between the proposed activities and the need identified in the “Description of the Issue” section above.

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1. Describe in detail specific activities necessary for accomplishing each goal and objective of the proposed project.

2. Describe the project strategy and discuss how the strategy will address the identified problems and support the goals and objectives. The applicant’s strategy or design must include a description of project phases (e.g., strategic planning, implementation, and program assessment), tasks, activities, and staff responsibilities; and clear descriptions of interim deliverables and final products. This should include a description of the strategy for developing and implementing a needs assessment to assess technology gaps unless a needs assessment was conducted in 2019 or thereafter.

3. Include a time-task plan that clearly identifies objectives, major activities, and products. The time-task plan presented in chart form will not be included as part of the 20-page proposal narrative limitation. The time task-plan should include the following:

a. A schedule for completion of activities.

b. The submission of quarterly financial and semiannual progress reports. All awardees are required to submit semiannual progress reports and quarterly financial reports.

4. Describe the development and implementation process over the course of the grant period, which can be up to 4 years.

c. Capabilities and Competencies

Identify the key individuals and organizations involved in the proposed project.1.

Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to conduct the strategic planning process, collaborate with stakeholders, develop and execute an implementation plan, and successfully implement the proposed project activities.

2.

Describe specific roles and responsibilities of all project partners and key staff.3.

Demonstrate the capacity and expertise of the lead applicant and all project partners to implement the project.

4.

Demonstrate that the applicant or its partners have the expertise to implement the project.

5.

Clearly describe who will implement activities as described in the Project Design and Implementation section.

6.

Include descriptions and copies of resumes for proposed key staff positions.7.

If the applicant is seeking priority consideration under 1B, it should describe within this section how being a culturally specific organization (or funding a culturally specific subrecipient organization at a minimum of 40% of the project budget) will enhance its ability to implement the proposed project(s) and should also specify which culturally specific populations are intended or expected to be served or have their needs addressed under the proposed project(s) and should include the website address (if applicable) and formal or informal mission statement or principles of the culturally specific organization.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

A plan for collecting all the performance measures data required by this solicitation.

1.

A description of the qualifications of the key staff who will be responsible for collecting data and reporting performance measures in JustGrants.

2.

Note: An applicant is not required to submit performance data with the application. Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address.

OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

A list of performance measure questions can be found at https://www.ovc.gov/ grants/pdftxt/TVS-questionnaire.pdf.

Award recipients under this solicitation will be required to complete the following sections, including any relevant shared measures.

Purpose Area 1:

III. Technology Development

IV. Data Gathering

V. Collaborative Partnerships

VI. Strategic Planning

VII. Victim Services

Purpose Area 2:

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I. Training

II. Technical Assistance

OVC will require award recipients to submit performance measure data in the Performance Measurement Tool (PMT) and separately submit a semiannual performance report in JustGrants. A list of resources and trainings can be found at https://ovc.ojp.gov/funding/performance-measures/transforming-victim-services. OVC will provide further guidance on the post-award submission process, if selected for award.

Note on Project Evaluations

An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goal, Objective and Deliverables

The applicant will submit the project's goals, objectives, deliverables and timeline in the JustGrants web-based form. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions.

Goals. The applicant should describe the project’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be measureable and clearly linked to the goal.

Deliverables. Project deliverables refer to outputs—tangible or intangible—that are submitted within the scope of a project.

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based Form)

The applicant will complete the JustGrants web-based budget form. For additional information, see the OJP Grant Application Resource Guide and the Complete the Application in JustGrants – Budget training.

If the applicant is seeking priority consideration under Priority 1(B) based on the identification of at least one proposed subrecipient as a culturally specific organization, the proposed funding for the subrecipient in the web-based budget form must reflect a minimum of 40% of award funding. The budget narrative must also describe how the activities that will be funded with the (minimum) 40% of award funding provided to the subrecipient specifically relate to the priority consideration requested and described

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Pre-agreement Costs (also known as Pre-award Costs)

See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide Post Award Requirements for more information.

Indirect Cost Rate Agreement (if applicable)

If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for more information on indirect costs.

Consultant Rate

See the DOJ Grants Financial Guide for information on the consultant rates which require prior approval from OJP.

Limitation on Employee Compensation; Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information.

Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions.

Applicants to this solicitation are not required to provide this disclosure.

Memoranda of Understanding (MOUs) and Other Supportive Documents

Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), Letter of Intent, or subcontract that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed Letters of Intent that provide a detailed description of how the agencies will work together to meet project requirements.

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Each MOU or Letter of Intent should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and other work to be performed under the agreement; (3) duration of the agreement. Subcontracts, MOUs, or Letters of Intent should be submitted as one separate attachment to the application.

Additional Application Components

The applicant will attach the additional requested documentation in JustGrants.

Curriculum Vitae or Resumes

Provide resumes of key personnel.

Letters of Support

Applicants should include, for each named partner entity, a signed Letter of Support that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. Applications submitted from two or more entities are encouraged to submit signed Letters of Support that provide a detailed description of how the agencies will work together to meet project requirements.

Each Letter of Support should include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct service(s) and the other work to be performed under the agreement; (3) duration of the agreement. Letters of Support should be signed and then submitted as one separate attachment to the application.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosures and Assurances

The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP

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Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification - DOJ High Risk Grantees

If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance;

financial instability; management system or other internal control deficiencies;

noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and

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Submit the complete application package in JustGrants at least 24 – 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component.

Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. eastern time on May 30, 2023.

The full application must be submitted in JustGrants by 8:59 p.m. eastern time on June 5, 2023.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support.