O-OVC-2023-171699-OVC FY23 VOCA VC-V1_SI-171699 508.pdf

OMB No. 1121-0329 Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2023 VOCA Victim Compensation Formula Grant

Assistance Listing Number # 16.576

Grants.gov Opportunity Number: O-OVC-2023-171699

Solicitation Release Date: April 06, 2023 9:00 AM ET

Application Grants.gov Deadline: May 30, 2023 11:59 PM ET

Application JustGrants Deadline: June 06, 2023 8:59 PM ET

Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding for the Fiscal Year (FY) 2023 Victims of Crime Act (VOCA) Victim Compensation Formula Grant Program. This program furthers the DOJ’s mission by providing crucial financial assistance to hundreds of thousands of crime victims each year.

This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the “Limitation on Use of Award Funds for Employee Compensation for awards over $250,000; Waiver” provisions in the “Financial Information” section of the OJP Grant Application Resource Guide.

Eligible Applicants:

State governments, Other

Other

Territories and possessions of the United States.

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Contact Information

For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or grants@ncjrs.gov. The OJP Response Center operates from 10 a.m. to 6 p.m. Eastern Time (ET) Monday–Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date.

Submission Information Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays.

OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.

Pre-Application Information Session

OVC will conduct a pre-application webinar during which OVC staff will review all

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Submit your questions to askovc@ncjrs.gov with the subject as “Questions for OVC VOCA Formula Webinar.”

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Contents

Overview 1 Contact Information 2

Pre-Application Information Session 2 Program Description 7 performance measures that show the completed work’s results, as discussed in the “Application and Submission Information” section.

Activities

Overview 7 Statutory Authority 7 Specific Information 7 The Goals, Objectives, and Deliverables are directly related to the 7

Goals, Objectives, and Deliverables 8 Evidence-Based Programs 8 Information Regarding Potential Evaluation of Programs and 8

Federal Award Information 8 Awards, Amounts and Durations 8 Availability of Funds 9 Type of Award 9 Financial Management and System Controls 9 Budget Information 9 Cost Sharing or Matching Requirement 9 Pre-agreement Costs (also known as Pre-award Costs) 9 Prior Approval, Planning, and Reporting of Conference/Meeting/ 10 Training Costs Costs Associated with Language Assistance (if applicable) 10

Eligibility Information 10 Application and Submission Information 10

(SF-424) in Grants.gov

Information)

Content of Application Submission and Available Surveys 10 Information to Complete the Application for Federal Assistance 10

Standard Applicant Information (JustGrants 424 and General Agency 10

Proposal Narrative 11 Budget and Associated Documentation 12 Budget Worksheet and Budget Narrative (attachment) 12 Indirect Cost Rate Agreement (if applicable) 12 Financial Management and System of Internal Controls 12

O-OVC-2023-171699

Questionnaire (including applicant disclosure of high-risk status) Disclosure of Process Related to Executive Compensation 12

OJP Financial Management and Grant Administration Training Certificates

Statement Regarding Use of Administrative and Training Funds 13

State Law Governing the Crime Victim Compensation Program 13

Additional Application Components 13

Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing applicable) of an Application

Requirements

552a)

Disclosure and Assurances 13 Disclosure of Lobbying Activities 13 DOJ Certified Standard Assurances 13 Applicant Disclosure of Duplication in Cost Items 13 DOJ Certifications Regarding Lobbying; Debarment, Suspension and 13

Applicant Disclosure and Justification - DOJ High Risk Grantees (if 14

How to Apply 14 Submission Dates and Time 15

Experiencing Unforeseen Technical Issues Preventing Submission 15

Application Review Information 16 Review Process 16

Federal Award Administration Information 17 Federal Award Notices 17 Administrative, National Policy, and Other Legal Requirements 17 Information Technology (IT) Security Clauses 17 General Information about Post-Federal Award Reporting 18

Federal Awarding Agency Contact(s) 18 Other Information 18

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 18

Provide Feedback to OJP 18 Performance Measures 18 Application Checklist 20

Standard Solicitation Resources 22

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Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to support VOCA Victim Compensation programs across the nation that provide crucial financial assistance to hundreds of thousands of crime victims each year. VOCA Victim Compensation formula funds shall be used by states and territories for awards of compensation benefits to eligible crime victims. OVC encourages states and territories to use VOCA funding within program parameters to affirmatively advance equity, civil rights, racial justice, and equal opportunity. In line with these goals, OVC particularly encourages state and territories to include American Indian and Alaska Native tribes in program planning and funding.

State and territory victim compensation programs, funded by VOCA Victim Compensation Formula Grant awards, supplement state/territory efforts to offset victims’ financial burdens resulting from crime. Compensation is extremely vital to victims who face enormous financial setbacks from medical fees, lost income, dependent care, funeral expenses, relocation expenses, and other costs.

OVC will award each eligible state and territory victim compensation program an annual grant equal to 75 percent of the amount the program awarded in state-funded victim compensation payments during the fiscal year 2 years prior to the present fiscal year, other than amounts awarded for property damage.

Statutory Authority

34 U.S.C. § 20102

Specific Information

For federal FY 2023, the amount available to OVC for obligation from the Crime Victims Fund is $1.9 billion. The primary purpose of these grants is to supplement state and territory efforts to provide financial compensation to crime victims throughout the nation for costs resulting from crime. The goal is to improve the treatment of victims of crime by providing victims with the compensation, support, and services necessary to aid their restoration and healing after a violent criminal act or abuse, and to support them as they navigate the criminal justice process.

The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the “Application and

Submission Information” section.

Goals, Objectives, and Deliverables

Goals

The goal of this grant program is to supplement state efforts to provide financial compensation to crime victims throughout the nation for costs resulting from crime.

These funds are used to provide crime victims with the compensation, support, and services necessary to aid their restoration after criminal violence, including costs associated with medical fees, lost income, dependent care, funeral expenses, relocation expenses, and other costs.

Objectives

Objectives of the OVC VOCA Victim Compensation Formula Grant Program are the following:

Support state and territory crime victim compensation programs; and Reimburse crime victims for expenses resulting from criminal violence.

Deliverables

Deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the “Application and Submission Information” section.

Evidence-Based Programs

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

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Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $169,885,000

Period of Performance Start Date Period of Performance Duration (Months) 10/1/22 48

Anticipated Total Amount to be Awarded Under Solicitation $169,885,000

Availability of Funds

This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Type of Award

OVC expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.

Financial Management and System Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See OJP Grant Application Resource Guide for additional information.

Budget Information

This solicitation does not require a budget.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

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Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information

For eligibility information, see the solicitation cover page.

Application and Submission Information

Content of Application Submission and Available Surveys

See the "Application Elements and Formatting Instructions" section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. In completing the SF-424, an applicant is to answer question 19 by selecting “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information)

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The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, the applicant will need to add zip codes for areas affected by the project; confirm their Authorized Organization Representative; and verify and confirm the organization's unique entity identifier, legal name, and address.

Proposal Narrative

The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 10 numbered pages.

Please provide a brief description of your agency and the VOCA formula grant program, describing your program and its goals for serving victims in FY 2023. This is a new requirement.

Note: An applicant is not required to submit performance data with the application.

Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address.

OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion.

Applicants can visit OJP’s performance measurement page at www.ojp.gov/ performance for an overview of performance measurement activities at OJP.

A list of performance measure questions for this program can be found at VOCA Victim Compensation Performance Measures.

A list of resources and trainings can be found at https://ovc.ojp.gov/program/victims-crime-act-voca-administrators/victim-assistance-and-victim-compensation-performance-measures.

OVC will require award recipients to submit performance measure data in its online Performance Measurement Tool (PMT), located at https://ovcpmt.ojp.gov, and separately submit an annual performance report in JustGrants. OVC will provide further guidance on the post-award submission process, after making awards.

VOCA formula applicants are not required to submit the VOCA Victim Compensation Formula goals, objectives, deliverables and timelines in the JustGrants Web-based form.

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Note on Project Evaluations

An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (attachment)

These are not required for the VOCA Victim Compensation Formula Program application. Please disregard the OJP Grant Application Resource Guide, Budget Preparation and Submission Information provisions, to the extent that they require submission of a budget.

Indirect Cost Rate Agreement (if applicable)

If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information and the link to the questionnaire.

Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions. Applicants to this solicitation are not required to provide this disclosure.

OJP Financial Management and Grant Administration Training Certificates

Please attach the required current training certificate(s) for the Grant Award Administrator and Financial Manager for this formula grant application. Both the Grant Award Administrator and Financial Manager for this award must complete the "OJP financial management and grant administration training” within 120 days after the date of award acceptance or must have already completed it within 3 years prior to submission of this application.

A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://

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Statement Regarding Use of Administrative and Training Funds

If applicants intend to use 5 percent of the award amount for administration and training, they should provide OVC with a general statement about how the 5 percent will be used. See Compensation Guidelines, VII.C; 34 U.S.C. § 20102(a)(3). If you propose subawards or procurement contracts from your administrative funding allocation, and these meet the criteria for OJP review set out in the OJP Grant Application Resource Guide (e.g., proposed noncompetitive contracts over $250,000), you should describe them in this attachment, if the details are known at the time of application.

State Law Governing the Crime Victim Compensation Program

Please attach a copy of the most current state law governing the crime victim compensation program.

Additional Application Components

The applicant will attach the additional requested documentation in JustGrants.

Disclosure and Assurances

The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Review and accept in JustGrants the DOJ Certifications Regarding Lobbying;

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Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; and Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification - DOJ High Risk Grantees (if applicable)

If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance;

financial instability; management system or other internal control deficiencies;

noncompliance with award terms and conditions on prior awards, or is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: After registering with SAM, the applicant must submit the SF-424 and an SF- LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later that 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the Grants.gov deadline.

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted.

Submit the complete application package in JustGrants at least 24 – 48 hours prior to

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For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. Eastern Time on May 30, 2023.

The full application must be submitted in JustGrants by 8:59 p.m. Eastern Time on June 6, 2023.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

OJP will only consider a request to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason, applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support. Experiencing wait times for phone support does not relieve the applicant of the responsibility of getting a tracking number.

An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number:

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SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday from 8 a.m. to 8 p.m. ET at 866-606-8220.

Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov.

JustGrants - contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175, Monday – Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.

If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the JustGrants deadline to request approval to submit after the deadline.

Waiver requests sent to the OJP Response Center must -describe the technical difficulties experienced, include a timeline of the applicant's submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit;

and date and time support representatives responded), include an attachment of the complete grant application and all the required documentation and materials, include the applicant's Unique Entity Identifier (UEI), and include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue.

OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant who does not provide documentation of a technical issue or who does not submit a waiver request within the required time period will be denied.

For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide.

Application Review Information

Review Process

OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. See the OJP Grant Application Resource Guide for information on the application review

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Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the entity. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant entity is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant may review and comment on any information about its organization that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant entity.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and OVC recommendations, but also other factors as indicated in this section.

Federal Award Administration Information

Federal Award Notices

Generally, award notifications are made by the end of the current Federal fiscal year, September 30th. See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements

If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations, including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses

An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource

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Guide for more information.

General Information about Post-Federal Award Reporting Requirements

In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data.

Required reports. Award recipients typically must submit quarterly financial reports, annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.

Federal Awarding Agency Contact(s)

For OJP contact(s), and contact information for Grants.gov and JustGrants, see the solicitation cover page.

Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Performance Measures

OJP will require each successful applicant to submit quarterly performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in the “Program Description” section.

OVC will require award recipients to provide the relevant data by submitting quarterly performance metrics through OVC’s online Performance Measurement Tool (PMT), O-OVC-2023-171699 https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#information-technology https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#general-information https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#foia https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#feedback located at https://ovcpmt.ojp.gov. Reports generated from OVC’s PMT system must be uploaded to JustGrants annually. OVC will provide further guidance on the post-award submission process, after making awards.

A list of performance measure questions for this program can be found at VOCA Victim Compensation Performance Measures.

A list of resources and trainings can be found at https://ovc.ojp.gov/program/victims-crime-act-voca-administrators/victim-assistance-and-victim-compensation-performance-measures.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/ performance/ for an overview of performance measurement activities at OJP.

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.

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Application Checklist

OVC FY 2023 VOCA Victim Compensation Formula Grant

This application checklist has been created as an aid in developing an application. For more information, reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Pre-Application

Before Registering in Grants.gov

Acquire or renew your Entity’s System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide)

Register in Grants.gov

Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide) Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide)

Find the Funding Opportunity

Search for the funding opportunity in Grants.gov using the opportunity number, assistance listing number, or keyword(s) Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#6g3y8 (see OJP Grant Application Resource Guide)

Review the Overview of Post-Award Legal Requirements

Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards” in the OJP Funding Resource Center.

Review the Scope Requirement

The federal amount requested is within the allowable limit(s) in the FY 2023 VOCA Victim Compensation Allocation Tables

Review Eligibility Requirement

Review the Eligibility section on the cover page and Eligibility Information section

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Application Step 1

Submit the SF-424 and SF-LLL in Grants.gov

In Section 8F of the SF-424, include the name and contact information of the individual who will complete the application in JustGrants and the SF-LLL in Grants.gov

Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4) Grants.gov email notifications:

a submission receipt a validation receipt a grantor agency retrieval receipt an agency tracking number assignment

If no Grants.gov receipt and validation email is received, or if error notifications are received:

Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support, or support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)

Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions.

Proceed to Application Step 2 and complete application in JustGrants

Application Step 2

Submit the following information in JustGrants

Application Components

Standard Applicant information (SF-424 information from Grants.gov) Proposal Abstract?

Proposal Narrative

Budget and Associated Documentation

Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide) Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide)

Additional Application Components

Statement Regarding Use of Administrative and Training Funds

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State Law Governing the Crime Victim Compensation Program

Disclosures and Assurances

Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing (see OJP Grant Application Resource Guide) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Review, Certify and Submit Application in JustGrants

Any validation errors will immediately display on screen after submission.

Correct validation errors, if necessary, and then return to the “Certify and Submit” screen to submit the application. Access the Application Submission Validation Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to submission.

Once the application is submitted and validated, a confirmation message will appear at the top of the page. Users will also receive a notification in the “bell” alerts confirming submission.

If no JustGrants application submission confirmation email or validation is received, or if error notification is received:

Contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov regarding technical difficulties. See the OJP Grant Application Resource Guide for additional information.

Standard Solicitation Resources

OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants in preparing and submitting applications for OJP funding.

DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of DOJ awards. This guide serves as a starting point for all award recipients and subrecipients of DOJ grants and cooperative agreements in ensuring the effective day-to-day management of awards.

JustGrants Resources Website is an entryway into information about JustGrants and

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