O-OVC-2023-171687-OVC FY23 TVSSA-V1_SI-171687.pdf

OMB No. 1121-0329 Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2023 Invited to Apply Tribal Victim Services Set-Aside Formula

Assistance Listing Number # 16.841

Grants.gov Opportunity Number: O-OVC-2023-171687

Solicitation Release Date: March 30, 2023 12:30 PM ET

Application Grants.gov Deadline: June 01, 2023 8:59 PM ET

Application JustGrants Deadline: June 13, 2023 8:59 PM ET

Overview

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding for the Fiscal Year (FY) 2023 Tribal Victim Services Set-Aside (TVSSA) Formula Grant Program. This program furthers the DOJ’s mission by supporting the provision of victim services in American Indian/ Alaska Native communities.

This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide, which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other

Under this program, OVC allocates funding to participating Tribes through a discretionary

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To confirm your eligibility to apply under this solicitation or to confirm your FY 2023 formula allocation, see the funding table posted at https://ovc.ojp.gov/funding/fy-2023-tvssa-formula-allocations.pdf. All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact Information

For assistance with any other requirements of this solicitation, contact either your assigned OVC grant manager or OVCTribalSetAside@ojp.usdoj.gov if you do not have an assigned OVC grant manager.

Submission Information

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.

Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/web/grants/ register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.

For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.

For technical assistance with submitting the full application in JustGrants, contact the

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JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and Federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the OVC at OVCTribalSetAside@ojp.usdoj.gov within 24 hours after the application deadline to request approval to submit its application after the deadline.

OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.

Pre-Application Webinars

OVC will conduct of series of pre-application webinars during which OVC staff will review the solicitation requirements, provide step-by-step expectations on developing the application and considerations for developing the budget, capture guidance on how to apply, and answer questions. The webinar series may include the following topics:

Application Preparation & Submission Developing a Budget Considerations for a Construction Project

Participation in this webinar series, while encouraged for potential applications, is optional and not required. Video archives and a copy of the presentation material will be available online within 10 business days after each presentation. When the webinar has been scheduled, the details and registration information will be available at https:// ovc.ojp.gov/funding/funding-webinars.

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Contents

Overview 1 Contact Information 2

Pre-Application Webinars 3 Program Description 7

Overview 7 Specific Information 7

Tribal Set-Aside Program Background 7 Changes to the Program to Expand Tribes Flexibilities in Serving Families of Missing & Murdered Indigenous Persons

MMIP Costs Related to Private Search Efforts for Missing Persons 9

Goals, Objectives, and Deliverables 10 Goals 10 Objectives 11

Evidence-Based Programs 12 Information Regarding Potential Evaluation of Programs and Activities

Federal Award Information 12 General Guidance for Federal Award 12 Awards, Amounts and Durations 13 Type of Award 13 Financial Management and System Controls 13 Budget Information 13 Cost Sharing or Matching Requirement 14 Pre-agreement Costs (also known as Pre-award Costs) 14 Limitation on Use of Award Funds for Employee Compensation:

Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/ Training Costs

Costs Associated with Language Assistance (if applicable) 14 Availability of Funds 14

Eliigibility Information 14 Application and Submission Information 15

Content of Application Submission 15 Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (JustGrants 424 and General Agency 15

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Information) Proposal Abstract 15 Proposal Narrative 16

The Proposal Narrative must include the following sections: 16 Description of the Issue 16 Project Design and Implementation 17 Capabilities and Competencies 18 Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Directions for Completing the Program Checklist 19 Directions for Scheduling an Interview 19

Note on Project Evaluations 20 Goal, Objective and Deliverables 20 Budget and Associated Documentation 20

Travel Budget Requirement 21 Allowable and Unallowable Costs 21

Budget Worksheet and Budget Narrative (attachment) 22 Indirect Cost Rate Agreement (if applicable) 22 Employee Compensation Waiver 22 Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

Disclosure of Process Related to Executive Compensation 22 Additional Application Components 22 Curriculum Vitae or Resumes 22 Tribal Authorizing Resolution 23 Research and Evaluation Independence and Integrity Statement 23 Disclosure and Assurances 23 Disclosure of Lobbying Activities 23 DOJ Certified Standard Assurances 23 Applicant Disclosure of Duplication in Cost Items 23 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing

Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

How to Apply 24 Submission Dates and Time 25

Experiencing Unforeseen Technical Issues Preventing Submission of an Application

Application Review Information 26

Review Process 26 Federal Award Administration Information 27

Federal Award Notices 27 Administrative, National Policy, and Other Legal Requirements 27 Information Technology (IT) Security Clauses 27 General Information about Post-Federal Award Reporting Requirements

Federal Awarding Agency Contact(s) 28 Other Information 28

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a)

Provide Feedback to OJP 28 Performance Measures 28 Application Checklist 29 Pre-Application 29

Before Registering in Grants.gov: 29 Register in Grants.gov 29 Find the Funding Opportunity 29 Review the Overview of Post-Award Legal Requirements 29 Review the Scope Requirement 29 Review Eligibility Requirement: 30

Application Step 1 30 Application Step 2 30

Application Components 31 Budget and Associated Documentation 31 Additional Application Components 31 Disclosures and Assurances 31 Review, Certify and Submit Application in JustGrants 32

Standard Solicitation Resources 32

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety, and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

This solicitation supports the provision of services to crime victims in American Indian/ Alaska Native (AI/AN) communities through an administrative formula program funded under a set-aside designated by law from the Crime Victims Fund (CVF). The program is not competitive and is open only to federally recognized Indian Tribes (applying individually or as consortia), ANCSA regional corporations, and their authorized designees.

Statutory Authority: Any awards under this solicitation would be made under statutory authority provided by the Commerce, Justice, Science, and Related Agencies Appropriations Act, 2023, sec. 510.

Specific Information

Tribal Set-Aside Program Background

A 1988 amendment to the Victims of Crime Act of 1984 (VOCA) created the Office for Victims of Crime as part of the DOJ’s OJP. An important part of OVC’s mission is to administer grant award programs that are funded by the CVF, which primarily includes criminal fines paid by convicted federal offenders. Each year Congress, in the appropriation law, sets the amount that OVC may use from the CVF to support grant programs for victim services.

In the FY 2018 appropriation, Congress created a Tribal Victim Services Set-Aside from the CVF for the first time. The amount of the first set-aside was 3 percent of the amount available for obligation from the CVF for that year, and accordingly, the set-aside totaled about $133 million, “available to the Office for Victims of Crime for grants, consistent with the requirements of the Victims of Crime Act, to Indian Tribes to improve services for victims of crime.” Congress has appropriated funds under the Tribal Set-Aside each year since.

Last year, the FY 2022 appropriation authorized a 5 percent Tribal Victim Services Set- Aside from CVF receipts, resulting in a total set-aside of $130 million. OVC made 169 awards totaling $116,260,509. Remaining funds supported awarding training and technical assistance projects to support Tribes in implementing their victim services projects; delivering the December 2022 Indian Nations Conference; hiring Victim Service

Specialists to assist victims with federal cases; and providing funding to Tribes participating in Project Beacon: Increasing Access to Services for Urban American Indian and Alaska Native Victims of Human Trafficking Program and in the Coordinated Tribal Assistance Solicitation Program.

In FY 2023, the appropriation makes $84 million available for the tribal set-aside program. As a result, formula awards may be smaller than in previous years. These funds will provide victim services to more than 263 Tribes.

Changes to the Program to Expand Tribes Flexibilities in Serving Families of Missing & Murdered Indigenous Persons

Through consultation, Tribal leaders have conveyed to OVC that it is imperative that AI/ AN communities have flexibility in designing and implementing victim services programs to support the families of missing and murdered indigenous persons (MMIP). The TVSSA funding has always been available to Tribes to provide services to families of homicide victims, such as crime scene cleanup, counseling, or the cost of transporting the body of a homicide victim for burial. In FY 2022, OVC broadened the scope of the TVSSA Program to allow grantees to use their funds to address the needs of families of missing persons. OVC’s decision was based on feedback from multiple Tribal representatives during the consultation and listening sessions. This change created an opportunity for Tribal communities to direct much-needed funding toward meeting the needs of the loved ones of MMIP, generating awareness of MMIP, and creating systemic change that can help remove barriers to helping victims of MMIP and their loved ones find justice and healing.

TVSSA applicants can use their funding to support services for families of missing individuals in any of the circumstances identified below:

The missing individual is known to be the victim of kidnapping, or human trafficking (or was being groomed by a trafficker). This includes circumstances where adolescents in foster care disappear and are suspected to have been lured away or coerced into traveling away from home by a trafficker;

The individual’s disappearance is the subject of a law enforcement investigation;

The individual is feared by family members or loved ones to be missing as a result of any form of criminal victimization; or

The missing individual is known to a have prior history of crime victimization and the victimization may be directly or indirectly linked to their status as a missing person.

Applicants may also use TVSSA funds to— develop response protocols among a multidisciplinary, interjurisdictional group of agencies and organizations responsible for responding to cases of MMIP. This could include development of the portion of an MMIP Tribal Community Response Plan related to victim services.

educate the community about what to do when a loved one goes missing.

educate the community about the intersection of MMIP and other crimes by integrating MMIP issues into existing awareness events (e.g., awareness month activities for domestic violence, sexual assault, stalking, human trafficking) or awareness activities about National Missing and Murdered Indigenous Women’s Day.

promote community awareness of grant-funded services available to the family and loved ones of MMIP.

help raise awareness of missing individuals from the communities they serve—when the circumstances of their disappearance are consistent with any of the four circumstances outlined above—by renting billboards; printing placards, leaflets, search instructions, maps, and other display materials; or hosting awareness walks or other commemorative events.

Note: Applicants may budget no more than 3 percent of their total award amount for costs associated with generating awareness about individuals who are missing. These costs should be included as an “MMIP Awareness: Individual Cases” line item in the Other Costs category of the budget detail worksheet, and an itemized list of the costs should be added to the budget narrative for this section. OVC will consider post-award grantee requests to exceed this 3 percent guideline on a case-by-case basis.

OVC encourages applicants to consider coordinating missing persons awareness activities with state and national missing persons clearinghouses and national groups, such as the National Center for Missing and Exploited Children and NamUs, to help leverage existing resources to promote awareness of missing persons from their community.

MMIP Costs Related to Private Search Efforts for Missing Persons

Costs related to searching for missing persons (e.g., physical or virtual searches) or incidental to searching for a missing person are generally unallowable under the TVSSA Program, except in the specific circumstances outlined below. Both of these circumstances must be present before grantees can expend funds on search activities:

Exigent circumstances (when immediate action is required). Examples include when a missing person is a child, or an adult who has dementia or a cognitive or intellectual disability; AND

1.

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1.

Law enforcement resources are not reasonably available (e.g., delayed by weather or geographic distance).

2.

In these specific circumstances, certain expenses incidental to a physical search are allowable:

Recruiting/training volunteers.

Purchasing search supplies (sunscreen, bug spray).

Providing fuel reimbursement or assistance (gas cards) or light refreshments (water, protein bars) for volunteer searchers.

Meeting room rental when a family of MMIP needs space to meet and receive updates from law enforcement during an active search.

Providing funds for food and hotel costs for families participating in or waiting to hear updates during an active search.

Renting multi-passenger vehicles (e.g., bus, 15 passenger vans) to transport family and search party participants to and from the search site.

Grantees are not required to receive prior approval from their OVC grant manager to use funds for limited search expenses in these exigent circumstances but should notify their OVC grant managers as soon as practicable. Grantees who are using funds to support searches for missing persons in exigent circumstances should coordinate their activities closely with law enforcement.

Costs related to investigating a missing person’s case (e.g., law enforcement expenses, hiring a private investigator) are unallowable.

Goals, Objectives, and Deliverables

Recipients may use TVSSA funds to develop or expand victim services programs and provide direct services to victims of crime. Recipients are encouraged to be creative and innovative in using funds to support trauma-informed, victim-centered services that reflect community values and traditions. For more details about the types of victim service activities that can be supported through this program, review the Examples of Allowable and Unallowable Costs for FY 2023 chart.

Goals

The goal of this program is to provide support to Tribal communities to enhance services for victims of crime through activities that address the needs of a wide variety of crime

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Objectives

The objective of this program is to make grant awards to Tribal communities to improve services for victims of crime through activities such as— direct services to victims of crime.

needs assessment and strategic planning.

victim service program development and implementation.

victim service program expansion.

community outreach and education.

purchasing or procuring tangible items related to victim services.

other activities needed to address the individualized needs of victims of any type of crime in Tribal communities. (See chart of Allowable and Unallowable Costs for FY 2023 for guidance about examples of allowable and unallowable expenses.)

In designing their victim services programs, Tribes are encouraged to consider using TVSSA funds to plan for the delivery of victim services in the event of a natural disaster, pandemic, or other unforeseen circumstance that makes normal service delivery difficult or impossible.

In addition to providing services for victims of violence, Tribes may also want to use funds to provide therapeutic and support services for children who are exposed to violence, or who are witnesses to domestic violence or community violence.

Deliverables should align with the activities proposed.

Core deliverables include reports and documentation, as required by law.

Reporting Requirement Statutory Source for Deliverable Required

Semiannual Progress Reports 2 C.F.R. Part 200

Quarterly Financial Reports 2 C.F.R. Part 200

Quarterly Performance Measurement Data Submission

2 C.F.R. Part 200

Submission and Clearance of Proposed Project Budget; Ongoing Budget Modification

2 C.F.R. Part 200

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Current Indirect Cost Rate From Cognizant Federal Agency; or de minimis rate of 10 percent

2 C.F.R. Part 200

Lobbying Certification 2 C.F.R. Part 200

Grantees will be able to access, at no cost, training and technical assistance (TTA) through OVC-designated programmatic and financial TTA providers who are available to assist Tribes with successfully implementing grant activities. This may include professional development training; specific training for project staff and staff members from collaborating partner agencies and organizations or other experts on how to serve victims of crime; assistance with establishing mechanisms to capture required performance measurement data; development of project deliverables; or other TTA needs that may be identified.

OVC expects all grantees to actively participate in the services offered by OVC’s TTA providers. Grantees are also permitted to budget a portion of their award funds to secure their own TTA through subawards or contracts.

The goals, objectives, and deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in the “Application and Submission Information” section.

Evidence-Based Programs

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information

General Guidance for Federal Award

Anticipated Number of Awards: OVC will make awards to every eligible Tribe (or Authorized Designee) that submitted a Population Certification and completes the

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Anticipated Maximum Dollar Amount of awards: Dollar amounts of awards made under this program will vary and will be determined by a formula (as described above in the Program-Specific Information section).

Period of performance start date: January 1, 2024, for most applicants, though some applicants (those with funding expiring 9/30/2023) may be permitted to start performance on October 1, 2023, to avoid interruption of services.

Period of performance duration: As determined by applicant—12, 24, 36, 48, or 60 months. Project periods may not exceed 60 months. Applicants proposing to use funds for construction or major renovation (including the purchase and installation of modular buildings, mobile homes, prefabricated buildings, and similar structures) are strongly advised to choose a project period of at least 36 months to allow sufficient time for environmental review, approvals, and actual construction/assembly/installation of the project facility.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

Type of Award

OVC expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.

Financial Management and System Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

Applicants may submit a budget of up to 60 months using the current DOJ Budget Detail Worksheet, which must be uploaded as an attachment in JustGrants. Applicants must use this form to show calculations for requested funding and narrative descriptions for all

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See the OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement

This solicitation does not require match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Availability of Funds

This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Eliigibility Information

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For eligibility information, see the solicitation cover page.

For information on cost sharing or matching requirements, see the Federal Award Information section.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Application and Submission Information

Content of Application Submission

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the

SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. In completing the SF-424, an applicant is to answer question 19 by selecting “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information)

The “Standard Applicant Information” section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, the applicant will need to add zip codes for areas affected by the project; confirm their Authorized Organization Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract

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A Proposal Abstract (no more than 400 words) summarizing the proposed project—including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known) — must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information.

Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. See the OJP Grant Application Resource Guide for an example of a proposal abstract.

Proposal Narrative

An applicant should address the objectives that are relevant to their proposed program/ project in the Goals, Objectives, Deliverables and Timeline section of the application.

The Proposal Narrative should be submitted as an attachment in JustGrants. Applicants may satisfy the requirement to complete a proposal narrative in one of three ways:

Applicants may submit a typed, written traditional proposal narrative that uses 1” margins, is double-spaced, uses at least a 12-point size font, does not exceed 20 pages, and includes each of the headings below with detailed written responses to each of the bullet points listed beneath each heading.

1.

Applicants may complete the program checklist on their own.2.

Applicants may schedule an interview with OVC staff, where an OVC staff member will complete the program checklist using information the applicant provides.

3.

All applicants proposing to use TVSSA funds for renovation or construction activities, including the purchase, installation, and site preparation for modular buildings, mobile homes, trailer homes, and other prefabricated structures, must complete and upload the separate “TVSSA Construction-Renovation Questionnaire” in addition to the written proposal narrative or checklist. For applicants that elect to schedule an interview with OVC staff, an OVC staff member will complete the questionnaire during the interview.

For guidance on expenses and activities associated with minor renovations, major renovations, and construction, please see the Examples of Unallowable and Allowable Costs chart.

The Proposal Narrative must include the following sections:

Description of the Issue

Applicants should use this section to describe the community or communities to be served by the proposed project, including—

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https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#proposal-abstract the geographic location of the service areas; key demographic information (total population to be served, average age of the residents, underserved populations, etc.).

whether there are current victim services programs available in the community, and if so, how long the programs have been in operation, how many employees staff them, and a summary of the current services that the programs offer to victims.

the current needs or challenges related to serving crime victims and how the proposed project will address these problems.

who will be served by the project (children, adults, elders, specific underserved populations or communities, etc.).

which forms of crime victimization will be addressed by the project (domestic violence, sexual assault, human trafficking, elder abuse, child abuse, etc.).

Project Design and Implementation

Applicants should use this section to describe how they would use the funds from this program to develop and implement a program to meet the needs of crime victims that you identified in your responses to the Description of the Issue section, including— where the proposed project will be located and how victims will access the services (in person, virtually, etc.), any anticipated barriers to victims accessing services (cost, transportation, childcare, etc.), and how the applicant would use the award funds to help reduce the barriers.

the services that the project would provide (victim advocacy, civil legal assistance, shelter or transitional housing, etc.), other project activities that would be supported by grant funds (outreach and awareness, training, program evaluation, Tribal code or other product development, etc.), and who will provide the services and conduct the activities by position/title.

specific goals and objectives for the project that are directly related to meeting the needs/challenges identified in the Description of the Issue section, and the specific tasks and activities necessary to achieve the goals and objectives.

a detailed project timeline that covers the entire proposed project period selected by the applicant (12–60 months) and which illustrates how the project tasks and activities will be carried out, identifies who will be responsible for the tasks and activities by position/title, and explains how the applicant will fulfill its reporting requirements, or obtain OVC review and approval for proposed products. The timeline may be included in the body of the proposal narrative or submitted as an attachment to the application.

Capabilities and Competencies

Applicants should use this section to identify the individuals who would staff the proposed project and explain their duties and responsibilities by— identifying by name and position/title all staff (existing and new) whose positions would be supported by funding from this proposed award, including a position description of their assigned duties/responsibilities, the percentage of their time and effort they would devote to this project, and a summary of their qualifications (education, prior work experience, etc.).

attaching the position descriptions for new and existing project staff, and the resumes of existing staff members, to their application for funding.

identifying by name and position/title the individual who will be responsible for supervising the work to be carried out by proposed existing or new staff members, including what percentage of this individual’s time/effort will be supported with grant funds, what other responsibilities the individual might have for the success of the project, and a summary of their qualifications (education, prior work experience).

identifying by name any proposed subrecipients, subcontractors, or individual consultants who will share responsibility for developing or implementing the project, including a brief summary of their assigned duties/responsibilities and a summary of their qualifications (education, prior experience), if applicable.

identifying the collaborative partner agencies and organizations who will participate in a grant-supported multidisciplinary team response (e.g., SANE-SART, CCR, CPT), including the name and position/title of the individual representative for each participating agency or organization, if applicable.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Applicants should use this section to describe how they will collect and report the performance measurement data for the TVSSA Program including— identifying by name and position/title the individuals who will be responsible for collecting, storing, and reporting the performance measurement data.

indicating where and how the data will be stored (e.g., hard copy, electronic, cloud-based software application) and who will have access to it.

indicating whether the performance measurement data that will be collected for this solicitation will be used to satisfy reporting requirements for another funding source.

Note: An applicant is not required to submit performance data with the application.

Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements.

OJP will require each award recipient to submit performance measure data in the Performance Measurement Tool (PMT) and separately submit a semiannual performance report in JustGrants. A list of resources and trainings can be found at https://ovc.ojp.gov/funding/performance-measures/transforming-victim-services.

A list of performance measure questions for this program can be found at https:// www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf.

Grantees under this solicitation will be required to complete the following sections, if applicable to the award, including any relevant shared measures.

I. Collaborative Partnerships (for consortia)

II. Strategic Planning

III. Victim Services

OJP will provide further guidance on the post-award submission process, after making awards.

Directions for Completing the Program Checklist

Applicants may complete the program checklist to document the information required about the planned program. The program checklist is available online at https:// ovc.ojp.gov/funding/fy-2023-tvssa-program-checklist.pdf. The program checklist should be completed in its entirety.

All applicants proposing to use funds for renovation or construction activities—including the purchase, installation, and site preparation for modular buildings, mobile homes, trailer homes, and other prefabricated structures—must also complete and upload the TVSSA Construction and Renovation Efforts Questionnaire. For guidance on expenses and activities associated with minor renovations, major renovations, and construction, please see the Examples of Allowable and Unallowable Costs for FY 2023 chart.

Directions for Scheduling an Interview

Applicants may complete a telephone or video conference interview with OVC Tribal Division staff in lieu of writing a traditional proposal narrative or completing the checklist independently. OVC staff will ask the questions on the program checklist (and construction questionnaire, if applicable) and will document the information required about the planned program. To schedule an interview, please submit the request by

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https://ovc.ojp.gov/funding/performance-measures/transforming-victim-services https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf https://ovc.ojp.gov/funding/fy-2023-tvssa-program-checklist.pdf https://ovc.ojp.gov/funding/fy-2023-tvssa-program-checklist.pdf https://ovc.ojp.gov/funding/fy-2023-tvssa-construction-renovation-questionnaire.pdf emailing ovctribalsetaside@ojp.usdoj.gov by April 11, 2023. With your request, please indicate whether or not you plan to conduct renovation/construction/modular building activities so that staff can schedule sufficient time to complete both documents.

OVC may not be able to accommodate requests for interviews that are submitted after the deadline identified above. If OVC cannot accommodate an interview request, the applicant will need to either submit a traditional proposal narrative or complete the program checklist on their own.

Note on Project Evaluations

An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goal, Objective and Deliverables

OJP will require each applicant to submit goals, objectives, deliverables, and a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months as an attachment in JustGrants. See the Project Timeline included in the program checklist.

Goals. The applicant should outline the project’s goals.

Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be measurable and clearly linked to the goal.

Deliverables. Project deliverables refer to outputs—tangible or intangible—that are submitted within the scope of a project.

Budget and Associated Documentation

Applicants may submit a budget of up to 60 months using the current DOJ Budget Detail Worksheet, which must be uploaded as an attachment in JustGrants. Applicants must use this form to show calculations for requested funding and narrative descriptions for all proposed expenses. The proposed budget should not exceed the formula allocation amount and must be consistent with activities described in the proposal narrative.

The Budget Detail Worksheet is a user-friendly, fillable, Microsoft Excel-based document designed to calculate totals. Additionally, the Excel workbook contains worksheets for multiple budget years that can be completed as necessary. All applicants should use the Excel version when completing the proposed budget in an application, except in cases

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mailto:ovctribalsetaside@ojp.usdoj.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://ovc.ojp.gov/funding/fy-2023-tvssa-program-checklist.pdf where the applicant does not have access to Microsoft Excel or experiences technical difficulties.

If an applicant does not have access to Microsoft Excel or experiences technical difficulties with the Excel version, then the applicant should use the 508-compliant accessible Adobe Portable Document Format (PDF) version. [When using the PDF version, an applicant must complete it for each year (this format does not allow for computations of multiple years).] Both versions of the Budget Detail Worksheet can be accessed at https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm.

See the OJP Grant Application Resource Guide for additional information.

Travel Budget Requirement

Applicants should budget travel costs including airfare, lodging, mileage, and per diem for training costs associated for a minimum of two key personnel to travel to at least one DOJ-sponsored training or convening per year for the duration of their project period, for example, to the National Indian Nations Conference.

For budgeting purposes, if an event location is not predetermined, please use Washington, D.C., as the location. Please see the GSA website for determining allowable per diem travel costs: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Allowable and Unallowable Costs

Funding authorizations for this program limit allowable expenses to those associated with serving crime victims. Examples include costs of direct services for crime victims (including the staff, equipment, etc., to deliver those services); assistance in navigating the complex systems associated with victimization (e.g., criminal justice, child welfare);

and activities and services that provide awareness about victimization and the resources available to victims. Prevention-focused programs are generally unallowable, though prevention information or activities are allowable when part of a larger effort driven primarily by victim services (e.g., outreach and education about victim services, with prevention resources also provided).

Funding cannot be used for activities that are NOT related to victim services—for example, activities that are centered on investigation, prosecution, offender services, or corrections. Proposed budgets may not include costs that duplicate costs supported under other federal or state grants, or that supplant (i.e., replace) existing funding for victim services.

Examples of allowable and unallowable costs for FY 2023 are available online at https:// ovc.ojp.gov/funding/fy-2023-tvssa-allowable-and-unallowable-costs.pdf.

MMIP Awareness: Individual Cases Applicants may budget no more than 3 percent of

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https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm https://www.gsa.gov/travel/plan-book/per-diem-rates their total award amount for costs associated with generating awareness about individuals who are missing. These costs should be included as an “MMIP Awareness:

Individual Cases” line item in the Other Costs category of the budget detail worksheet, and an itemized list of the costs should be added to the budget narrative for this section.

OVC will consider post-award grantee requests to exceed this 3 percent guideline on a case-by-case basis.

Budget Worksheet and Budget Narrative (attachment)

The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable)

If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Employee Compensation Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information and the link to the questionnaire.

Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions.

Applicants to this solicitation are not required to provide this disclosure.

Additional Application Components

The applicant will attach the requested documentation in JustGrants.

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https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#indirect-cost https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#limitation-use-award https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire

Curriculum Vitae or Resumes

Provide resumes of key personnel.

Tribal Authorizing Resolution

Authorized Designees must submit Tribal Resolutions to OVC (or legal equivalents) to receive an award. See the OJP Grant Application Resource Guide for information on Tribal authorizing resolutions.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosure and Assurances

The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Appli…