O-OVC-2022-171338-OVC FY22 iMPRoVE-V1_SI-171338.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2022 Measuring the Impact of Victim Services: Implementation, Management, and Sustainment of the Measures for Providers Responding to Victimization Experiences (iMPRoVE) Project

Assistance Listing Number # 16.582

Grants.gov Opportunity Number: O-OVC-2022-171338

Solicitation Release Date: May 12, 2022 9:00 AM

Version: 1

Grants.gov Deadline: July 05, 2022 11:59 PM

Application JustGrants Deadline: July 12, 2022 8:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP),Office for Victims of Crime (OVC) seeks applications for funding to implement, manage, and sustain the Measures for Providers Responding to Victimization Experiences (iMPRoVE) project. This program furthers the DOJ’s mission by supporting victims of crime.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

City or township governments, County governments, For profit organizations other than small businesses, Independent school districts, Individuals, Native American tribal governments (Federally recognized), Native American tribal organizations (other than Federally recognized tribal governments), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Public and State controlled institutions of higher education, Public housing authorities/Indian housing authorities, Small businesses, Special district governments, State governments, Unrestricted (open to any type of entity above), subject to any clarification in text field entitled as Additional Information on Eligibility, Other

Other

For purposes of this solicitation, "state" means any state if the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.

To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2022 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws and (2) the agency’s use-of-force

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All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

OVC will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

Contact Information

For technical assistance with submitting the Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ's Justice Grants System (JustGrants), contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 5 a.m. to 9 p.m. eastern time Monday-Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and Federal holidays.

For assistance with any other requirements of this solicitation, contact the OJP Response Center by telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only), or by email at grants@ncjrs.gov. The OJP Response Center hours of operation are 10:00 a.m. to 6:00 p.m., eastern time Monday–Friday, and 10:00 a.m. to 8:00 p.m. on the solicitation closing date.

Submission Information Applications will be submitted to DOJ in two steps:

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/web/grants/register.html. To register in Grants.gov, the applicant will need to ensure that its System for Award Management (SAM) registration is current.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. OJP encourages applicants to review the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training.

Pre-Application Webinar

OVC will conduct one pre-application webinar during which OVC staff will review the solicitation requirements and conduct a question and answer session with interested potential applicants. Participation is optional. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars.

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Contents

Contact Information 2 Program Description 5

Overview 5 Statutory Authority 5 Specific Information 5 Goals, Objectives, Deliverables, and Timeline 5 Evidence-Based Programs or Practices 6 Information Regarding Potential Evaluation of Programs and Activities 6

Federal Award Information 6 Awards, Amounts and Durations 6 Continuation Funding Intent 7 Availability of Funds 7 Types of Awards 7 Financial Management and System of Internal Controls 7 Cost Sharing or Matching Requirement 7 Pre-agreement Costs (also known as Pre-award Costs) 7 Limitation on Use of Award Funds for Employee Compensation: Waiver 7 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 7 Costs Associated with Language Assistance (if applicable) 7

Eligibility Information 7 Application and Submission Information 8

Information to Complete the Application for Federal Assistance (SF-424) 8 Standard Applicant Information (JustGrants 424 and General Agency Information) 8 Proposal Abstract 8 Proposal Narrative 8 Goals, Objectives, Deliverables, and Timeline 9 Budget and Associated Documentation 9 Budget Worksheet and Budget Narrative (Web-based Form) 9 Indirect Cost Rate Agreement (if applicable) 9 Financial Management Questionnaire (including applicant disclosure of high-risk status) 10 Disclosure of Process Related to Executive Compensation 10 Additional Application Components 10 Tribal Authorizing Resolution 10 Research and Evaluation Independence and Integrity Statement 10 Disclosures and Assurances 10 Disclosure of Lobbying Activities 10 DOJ Certified Standard Assurances 10 Applicant Disclosure of Duplication in Cost Items 10 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 10 Applicant Disclosure and Justification - DOJ High Risk Grantees (if applicable) 10 How to Apply 11 Submission Dates and Time 11

Application Review Information 12 Review Criteria 12 Review Process 12

Federal Award Administration Information 13

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Federal Award Notices 13 Administrative, National Policy, and Other Legal Requirements 13 Information Technology (IT) Security Clauses 13 General Information about Post-Federal Award Reporting Requirements 13

Federal Awarding Agency Contact(s) 13 Other Information 13

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 13 Provide Feedback to OJP 13 Performance Measures 14 Application Checklist 14

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats and builds trust between law enforcement and the community.

The Office for Victims of Crime (OVC) is committed to enhancing the Nation’s capacity to assist crime victims and provide leadership in changing attitudes, policies, and practices to promote justice and healing for all victims of crime. This solicitation seeks to fund one entity to implement, manage, and sustain the Measures for Providers Responding to Victimization Experiences (iMPRoVE) project for victim service providers. The iMPRoVE project provides an assessment survey tool for victim service providers to measure outcomes and assess the effectiveness and quality of services provided to their clients. OVC is working to help drive the victim service field from a focus on effort to a focus on results and effectiveness by creating a standardized approach to measuring the outcomes and quality of services across the field.

Statutory Authority

34 U.S.C. § 20103(c)(1)(A)

Specific Information

OVC regularly collects performance measurement data on outputs from all grant-funded activity. In 2019, the National Institute of Justice (NIJ), in partnership with OVC and the Office on Violence Against Women (OVW), funded the “Measuring the Impact of Victim Services: Instrument Development” solicitation, which resulted in the development of an outcome assessment survey known as the Measures for Providers Responding to Victimization Experiences (iMPRoVE) tool. Outcome and satisfaction surveys, in combination with activity output data, are essential tools for beginning to assess the effectiveness and quality of services; for justifying funding allocations and demonstrating responsible stewardship of funds; and for advocating for additional resources as necessary. The iMPRoVE tool uses best practices in survey research and accounts for the fact that different types of service providers have different intended outcomes for their services. This extensively tested and validated instrument with a user-friendly software platform enables service providers to readily collect and analyze outcome and satisfaction measures. It provides victim service providers with a systematic way of listening to the clients’ voices to ensure their needs are being met to the greatest extent possible and it allows providers to quantify the extent to which their services meaningfully affect victims’ lives.

This solicitation will support one recipient to implement, manage, and sustain the iMPRoVE project. The selected recipient will create an outreach plan to spread awareness of the iMPRoVE tool and its utility for measuring client outcomes to victim service providers around the country. Once victim service providers decide to participate, the recipient will train participants on how to use the iMPRoVE tool and its data collection platform. After training, victim service providers will distribute the tool to those clients who choose to use it. The recipient will work with OVC to identify the appropriate data storage access point, collect data from the victim service providers, and run analyses on survey responses provided by the victim service providers.

Sustainment is important for establishing trends over time and determining the impact of any programmatic changes put into place by the victim service provider. For this project, sustainment will include education and technical assistance by the recipient to support participating service providers, as well as data analysis products to cultivate long-term engagement and data collection. Sustainment will also include outreach to new victim service providers to increase reach of the iMPRoVE tool’s distribution to all willing and available providers.

Goals, Objectives, Deliverables, and Timeline

Goals

The goal of this solicitation is for the award recipient to implement, manage, and sustain the Measures for Providers Responding to Victimization Experiences (iMPRoVE) project for victim service providers. The iMPRoVE project provides an assessment survey tool for victim service providers to measure outcomes and assess the effectiveness and quality of services provided to their clients.

Objectives

Education/Training: Responsible for bringing awareness and communication about the iMPRoVE tool and its benefits for victim service providers, along with training victim service providers with the user guide and tool kit.

iMPRoVE Survey Tool Implementation and Management: Responsible for distributing the iMPRoVE tool to victim service providers, managing and overseeing participating providers, and sustaining the tool across new and existing participants.

Data Collection and Analysis: Responsible for proper data collection and sharing agreements, cleaning and managing data from respondents, analyzing survey responses, and providing feedback to victim service providers.

System Upkeep: Works with OVC to determine appropriate servers for storing the data in addition to providing management and technical assistance for the data collection platform.

Deliverables

1. Strategic planning that should include, but is not limited to:

Outreach/Communication Plan Education/Training/Technical Assistance Plan iMPRoVE Assessment Survey Tool Distribution and Oversight Plan Sustainability Plan Data Collection Plan (to include data sharing agreements and data management) Data Analysis Plan

2. Implementation of the iMPRoVE Assessment Survey Tool Distribution, Education/Trainings, and System Technical Assistance

3. Annual Distribution of the iMPRoVE Tool Report

4. Mid-Year and Annual Analysis of Outcomes Report

5. Mid-Year and Annual Systems Report (to include an assessment of the data servers and data collection technologies, highlighting successes, challenges, and strategies for sustainability)

6. Comprehensive Final Report (to include, but not limited to, project goals, challenges, successes, and strategies for sustainability)

7. Other Deliverables (as determined by OVC)

The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section.

Evidence-Based Programs or Practices

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information

Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $1,500,000.00

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Period of Performance Start Date

10/1/22 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $1,500,000.00

Continuation Funding Intent

OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and the award-funded work’s progress, when making continuation award decisions.

Availability of Funds

This solicitation, and awards (if any are made) under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Types of Awards

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information

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For eligibility information, see the solicitation cover page.

For information on cost sharing or match requirements, see the “Federal Award Information” section.

Application and Submission Information

The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding:

Proposal Abstract Proposal Narrative Budget Worksheet and Budget Narrative (Web-based Form) (The web-based form includes the budget details and the budget narrative.)

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 must be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section 8F. of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information)

The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to: add zip codes for areas affected by the project; confirm its Authorized Representative; and verify and confirm the organization's unique entity identifier, legal name, and address.

Proposal Abstract

A proposal abstract (no more than 400 words) summarizing the proposed project, including the purpose of the project, primary activities, expected outcomes, the service area, intended beneficiaries and subrecipients (if known), will be completed in the JustGrants web-based form. This abstract should be written in the third person and will be made publicly available on the OJP website if the project is awarded.

Proposal Narrative

The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 25 pages. Pages should be numbered and submitted as an attachment. If the proposal narrative fails to comply with these length restrictions, OVC may consider such noncompliance in peer review and in final award decision.

The following sections must be included as part of the proposal narrative:

a. Description of the Issue

This section must describe the need for, and use of, outcome measures to assess the effectiveness and quality of services provided to victims of crime; how the project provides value to the victim services field; the key

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b. Project Design and Implementation

Describe the strategy to address the needs identified in the Description of the Issue.

List the proposed program activities and describe how they relate to the stated objectives. Activities are the specific actions to be undertaken to fulfill the program objectives and reach the program goals.

Provide a detailed description of the methods to be used to carry out each activity.

Provide a timetable indicating roughly when activities or program milestones are to be accomplished.

c. Capabilities and Competencies

Describe the capabilities and competencies of the applicant to accomplish the goals and objectives of the project.

Provide examples of prior experience with survey implementation and sustainment, with examples of successful outreach to, or proper identification of, organizations working with underserved communities.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Describe the process for measuring project performance.

Identify who will collect the data; who is responsible for performance measurements; and how the information will be used to guide and evaluate the impact of the project.

Describe the process to accurately report data.

Note: Applicants are not required to submit performance data with the application. Rather, performance measure information is included as an alert that successful applicants will be required to submit performance data as part of each award’s reporting requirements.

OJP will require each successful applicant to submit regular performance data that show the completed work's results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

Examples of performance measure questions and resources can be found at https://ovc.ojp.gov/funding/performance-measures.

OVC will require award recipients to submit performance measure data and performance reports in JustGrants.

OVC will provide further guidance on the post-award submission process, if selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline

Applicants will submit the project's goals, objectives, deliverables, and timelines in the JustGrants web-based form.

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based Form)

The applicant will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable)

The applicant will submit its indirect cost rate agreement by uploading it as an attachment in JustGrants. See the

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OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information.

Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions. Applicants to this solicitation are not required to provide this disclosure.

Additional Application Components

Applicants will attach the additional requested documentation in JustGrants.

Tribal Authorizing Resolution

An application in response to this solicitation may require inclusion of tribal authorizing documentation as an attachment. If applicable, the applicant will submit the tribal authorizing documentation by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will submit documentation of its research and evaluation independence and integrity by uploading it as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosures and Assurances

The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free

Workplace Requirements

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification - DOJ High Risk Grantees (if applicable)

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If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Step 1: The applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants in JustGrants.usdoj.gov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. eastern time on July 5, 2022.

The full application must be submitted in JustGrants by 8:59 p.m. eastern time on July 12, 2022.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates to allow sufficient time to correct errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Experiencing Unforeseen Technical Issues An applicant that experiences unforeseen SAM.gov, Grants.gov, or JustGrants technical issues beyond its control that prevent application submission by the deadline, must demonstrate all efforts in requesting technical support in order to submit an application by the deadline. Technical support is available via phone and email to the applicable SAM.gov, Grants.gov, or JustGrants support centers or service desks in which an applicant received a ticket number for resolution. If an applicant misses a deadline due to unforeseen technical difficulties, the applicant may request a waiver to submit an application after the deadline. Note: If an applicant does not submit all the required Grants.gov forms by the Grants.gov deadline, the applicant will not be able to proceed to the JustGrants portion of the application process.

An applicant experiencing technical difficulties with the following systems must contact the associated support desk indicated below to report the technical issue and receive a tracking number:

Grants.gov - contact the Grants.gov Customer Support Hotline

SAM.gov - contact the SAM Help Desk (Federal Service Desk)

JustGrants - contact the JustGrants Support Desk at JustGrants.Support@usdoj.gov or 833–872–5175

An applicant requesting a waiver to submit a late application must document their request for technical assistance in an email to the OJP Response Center at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. If an applicant has technical issues with Grants.gov, the applicant must contact the OJP Response Center within 24 hours of the Grants.gov deadline to request approval to submit after the deadline. Waiver requests to submit after the submission deadline must:

Describe the technical difficulties experienced;

Include a timeline of the applicant's submission efforts (e.g., what date and time did the error occur, what date and time was action taken to resolve the issue and resubmit; and what date and time did support representatives respond);

Include an attachment(s) of the complete grant application and all required documentation and material;

and

Include the applicant's Unique Entity Identifier (UEI) and any applicable SAM.gov tracking number(s), Grants.gov Help Desk, and JustGrants Support Desk Ticket Numbers.

O-OVC-2022-171338

https://www.grants.gov/web/grants/register.html https://justicegrants.usdoj.gov/ https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/appln-submission-checklist.pdf https://www.grants.gov/web/grants/support.html https://www.fsd.gov/gsafsd_sp mailto:JustGrants.Support@usdoj.gov mailto:grants@ncjrs.gov

OJP will review each request for late submission and required supposirting documentation and notify the applicant whether the request has been approved or denied. For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide

Application Review Information

Review Criteria

Applications that meet the basic minimum requirements will be evaluated by peer reviewers. Applications will be evaluated on how the proposed project/program addresses the following criteria:

Description of the Issue (15%) - evaluate the applicant’s understanding of the issue to be addressed.1.

Project Design and Implementation (30%)- evaluate the adequacy of the proposal, including the goals, objectives, timelines, milestones, and deliverables.

2.

Capabilities and Competencies (30%) - evaluate the administrative and technical capacity of the applicant to successfully accomplish the goals and objectives.

3.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures (10%) - evaluate the applicant’s understanding of the performance data reporting requirements and the plan for collecting the required data.

4.

Budget (15%) - evaluate for completeness, cost effectiveness, and allowability (e.g., reasonable, allocable, and necessary for project activities)

5.

Other Review Criteria/Factors

Other important considerations for OVC include geographic diversity, available funding, past performance, and the extent to which the Budget Worksheet and Budget Narrative (web-based form) accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.

Review Process

Applications submitted under this solicitation that meet the basic minimum requirements, will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the review criteria listed above.

OJP screens applications to ensure they meet the basic minimum requirements prior to conducting the peer review. Although specific requirements may vary, the following are common requirements applicable to all OJP solicitations:

The application must be submitted by an eligible type of applicant.

The application must request funding within programmatic funding constraints (if applicable).

The application must be responsive to the scope of the solicitation.

The application must include all items necessary to meet the basic minimum requirements.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and

O-OVC-2022-171338

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#experiencing-unforeseen-technical-issues https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#experiencing-unforeseen-technical-issues performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and OVC recommendations, but also other factors as indicated in this section.

Federal Award Administration Information

Federal Award Notices

See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements

If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses

An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements

In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data.

Required reports. Award recipients typically must submit quarterly financial reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.

Federal Awarding Agency Contact(s)

For OJP contact(s), see the solicitation cover page.

For contact information for Grants.gov, see the solicitation cover page.

For contact information for JustGrants, see the solicitation cover page.

Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

O-OVC-2022-171338

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#federal-award-notices https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#information-technology https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#general-information https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#foia

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Performance Measures

Award recipients will be required to submit performance measure data and performance reports in JustGrants.

Examples of the performance measures questionnaires and resources can be found at https://ovc.ojp.gov/funding/performance-measures

Application Checklist

OVC FY 2022 Measuring the Impact of Victim Services: Implementation, Management, and Sustainment of the Measures for Providers Responding to Victimization Experiences (iMPRoVE) Project

This application checklist has been created as an aid in developing an application. The DOJ Application Submission Checklist is another resource.

What an Applicant Must Do:

Prior to registering in Grants.gov:

Confirm your Entity’s System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide)

To register in Grants.gov:

Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide) Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide)

To find the funding opportunity:

Search for the funding opportunity in Grants.gov using the opportunity number, Assistance Listing or keyword(s) Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#6g3y8 (see OJP Grant Application Resource Guide)

Overview of Post-Award Legal Requirements:

Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2022 Awards” in the OJP Funding Resource Center.

Review Scope Requirement:

The federal amount requested is within the allowable limit(s) of $1,500,000.

Review Eligibility Requirement:

State governments*

Special district governments

City or township governments

Public and State controlled institutions of higher education

County governments

Public housing authorities/Indian housing authorities

O-OVC-2022-171338

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#feedback https://ovc.ojp.gov/funding/performance-measures https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/appln-submission-checklist.pdf https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/appln-submission-checklist.pdf https://sam.gov/SAM/ https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.grants.gov/web/grants/manage-subscriptions.html https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#6g3y8 https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/explore/legal-overview-awards https://www.ojp.gov/funding/explore/legal-overview-awards https://www.ojp.gov/funding/explore/legal-overview-awards

Native American tribal organizations (other than Federally recognized tribal governments)

Native American tribal governments (Federally recognized)

Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education

Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education

Unrestricted (open to any type of entity above), subject to any clarification in text field entitled as Additional Information on Eligibility

Private institutions of higher education

For profit organizations other than small businesses

Individuals

Independent school districts

Small businesses

*For purposes of this solicitation, “state” means any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.

Prepare to submit the Application for Federal Assistance standard form (SF)-424 and Disclosure of Lobbying Activities form (SF-LLL)

Review Information to complete the Application for Federal Assistance (SF-424) in Grants.gov Complete Standard Applicant Information (SF-424 information from Grants.gov) Submit the SF-424 and SF-LLL in Grants.gov

After the SF-424 and SF-LLL submission in Grants.gov, receive Grants.gov email notifications that:

Submission has been received in Grants.gov Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If no Grants.gov receipt and validation, or if error notifications are received:

Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support, or support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)

Receive email notification to complete application in JustGrants:

Proceed to complete application in JustGrants

Content of Application Submission: Critical Application Elements

The following items are critical application elements required to pass the basic minimum requirements review. If OJP determines that an application does not include the following elements, it will neither proceed to peer review, nor receive further consideration.

Proposal Abstract Proposal Narrative Budget Worksheet and Budget Narrative (web-based form)

Budget and Associated Documentation:

Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide)

Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide)

O-OVC-2022-171338

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.grants.gov/web/grants/support.html https://www.grants.gov/web/grants/support.html mailto:support@grants.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#indirect-cost https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire

Additional Application Components:

Tribal Authorizing Resolution (if applicable) (see OJP Grant Application Resource Guide)

Research and Evaluation Independence and Integrity (see OJP Grant Application Resource Guide)

Request and Justification for Employee…