O-OVC-2022-171294-OVC FY22 POLYSUB-V1_SI-171294.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2022 Protecting Futures: Building Capacity to Serve Children and Youth Impacted by America’s Drug Crisis

Assistance Listing Number # 16.838

Grants.gov Opportunity Number: O-OVC-2022-171294

Solicitation Release Date: April 25, 2022 9:00 AM

Version: 1

Grants.gov Deadline: June 09, 2022 11:59 PM

Application JustGrants Deadline: June 23, 2022 8:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) , seeks applications for funding to support an entity that will (1) competitively select and fund subawards to support direct services to children and youth who are crime victims impacted by the Nation’s drug crisis, and (2) provide technical assistance to the selected subawardees. This program furthers the DOJ’s mission by enhancing the field’s response to young victims of crime and their caregivers and families affected by the drug crisis.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

County governments, For profit organizations other than small businesses, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Public and State controlled institutions of higher education, State governments, Unrestricted (open to any type of entity above), subject to any clarification in text field entitled as Additional Information on Eligibility, Other

Other

For purposes of this solicitation, “state” means any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.

To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2022 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws and (2) the agency’s use-of-force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a

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All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

OVC will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

OVC may elect to fund applications submitted under this FY 2022 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

Contact Information

For technical assistance with submitting the Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ's Justice Grants System (JustGrants), contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants Service Desk operates 5 a.m. to 9 p.m. eastern time Monday-Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and Federal holidays.

For assistance with any other requirements of this solicitation, contact the OJP Response Center by telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only), or by email at grants@ncjrs.gov. The OJP Response Center hours of operation are 10:00 a.m. to 6:00 p.m., eastern time Monday–Friday, and 10:00 a.m. to 8:00 p.m. on the solicitation closing date.

Pre-Application Webinar

OVC will conduct one pre-application webinar during which OVC staff will review the solicitation requirements and conduct a question and answer session with interested potential applicants. Participation is optional. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars.

Submission Information Applications will be submitted to DOJ in two steps:

Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/web/grants/register.html. To register in Grants.gov, the applicant will need to ensure that its System for Award Management (SAM) registration is current.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. OJP encourages applicants to review the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training.

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Contents

Contact Information 2 Program Description 5

Overview 5 Statutory Authority 5 Specific Information 5 Goals, Objectives, Deliverables, and Timeline 6 Evidence-Based Programs or Practices 6 Information Regarding Potential Evaluation of Programs and Activities 7 OJP Priority Areas 7

Federal Award Information 7 Awards, Amounts and Durations 8 Continuation Funding Intent 8 Availability of Funds 8 Types of Awards 8 Financial Management and System of Internal Controls 8 Budget Information 8 Cost Sharing or Matching Requirement 8 Pre-agreement Costs (also known as Pre-award Costs) 8 Limitation on Use of Award Funds for Employee Compensation: Waiver 8 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 8 Costs Associated with Language Assistance (if applicable) 9

Eligibility Information 9 Application and Submission Information 9

Information to Complete the Application for Federal Assistance (SF-424) 9 Standard Applicant Information (JustGrants 424 and General Agency Information) 9 Proposal Abstract 9 Proposal Narrative 10 Goals, Objectives, Deliverables, and Timeline 11 Budget and Associated Documentation 11 Budget Worksheet and Budget Narrative (Web-based Form) 11 Indirect Cost Rate Agreement (if applicable) 11 Employee Compensation Waiver 11 Financial Management Questionnaire (including applicant disclosure of high-risk status) 12 Disclosure of Process Related to Executive Compensation 12 Additional Application Components 12 Research and Evaluation Independence and Integrity Statement 12 Disclosures and Assurances 12 Disclosure of Lobbying Activities 12 DOJ Certified Standard Assurances 12 Applicant Disclosure of Duplication in Cost Items 12 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 12 Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) 12 How to Apply 12 Submission Dates and Time 13

Application Review Information 14 Review Criteria 14

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Review Process 14 Federal Award Administration Information 15

Federal Award Notices 15 Administrative, National Policy, and Other Legal Requirements 15 Information Technology (IT) Security Clauses 15 General Information about Post-Federal Award Reporting Requirements 15

Federal Awarding Agency Contact(s) 15 Other Information 15

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 15 Provide Feedback to OJP 15 Performance Measures 15 Application Checklist 16

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats and builds trust between law enforcement and the community.

This program will provide funding to support an entity that will (1) competitively select and fund subawards to support direct services to children and youth who are crime victims impacted by the Nation’s drug crisis, and (2) provide technical assistance to the selected subawardees.

For this program, the following definitions apply:

Drug or substance use refers to a person taking a drug, either prescribed or not, in a way other than it is intended to be used.

Polyvictims are victims or survivors of more than one type of victimization (such as sexual abuse, physical abuse, neglect, bullying, and exposure to family violence) and those who have experienced multiple victimizations over a lifetime (Finkelhor, D., Turner, H., Ormrod, R., Hamby, S., & Kracke, K. (2009).

Children’s Exposure to Violence: A Comprehensive National Survey. U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention). Children and youth who are crime victims impacted by the Nation’s drug crisis may be polyvictims, and therefore have complex service needs including a potential need for support services to their families. This program is intended to address the complex needs of children, youth, and their families impacted by the Nation’s drug crisis.

Statutory Authority

OVC anticipates that any funds awarded under this solicitation would be made under statutory authority that provides funding for comprehensive opioid abuse reduction activities [including as authorized by the Comprehensive Addiction and Recovery Act (CARA)], and to address opioid, stimulant, and substance use disorders, as provided by a full-year appropriations act for FY 2022.

Specific Information

An increase in exposure to opioid, stimulant, and polysubstance use has negatively affected children and youth, many of whom have been harmed either directly or indirectly by the drug use of parents, caregivers, and other persons in positions of trust. This program will address the traumatic impact of such drug use on children and youth and aims to stop the cycle of abuse and neglect stemming from drug use in families, in part through multisystem and, if applicable, multigenerational service delivery to affected family members.

Many youth harmed by caregivers’ drug use are polyvictims; they have experienced more than one type of victimization such as sexual abuse, physical abuse, neglect, bullying, and exposure to family violence. Young victims and their family members—some of whom may have taken on unexpected caregiving roles as a result of a family members’ drug use—have complex needs stemming from exposure to this environment and the trauma that results from living in such conditions. The services provided to these vulnerable victims must take into account individual, family, and community contexts in order to provide adequate intervention and prevent further harm. Examples of direct services that might be needed could include, but are not limited to, traditional and nontraditional modalities of therapy, case management, legal aid, substance use treatment programs, and subsidized childcare. Effective community responses will require expanded partnerships and cross-sector collaboration to improve outcomes for this vulnerable population.

Under this program, OVC expects to make a 3-year cooperative agreement award of up to $2 million for a lead entity and technical assistance (TA) provider to both develop and manage a subaward program and provide TA to subawardees. In partnership with OVC, the lead entity will competitively select up to 14 subawardee sites (service providers who specialize in substance use) across the country to implement 1 to 2 year field-generated projects ranging between $50,000 and $100,000. The subawardees will work toward creating replicable victim services, including multidisciplinary community response approaches, for youth impacted by drug use. The subaward projects will also be required to address the needs of families and caregivers. The subaward program will make a priority those projects planned for communities that demonstrate high levels of crime related to substance use, and for geographic areas where there are gaps in services for victims. The TA provider will support the project sites in the early identification of child and youth victims, as well as promote the establishment and expansion of sustainable community partnerships.

Up to $750,000 of the award may be used to provide overall project management, technical assistance, and oversight of subawardees.

Goals, Objectives, Deliverables, and Timeline

Goals

The ultimate goal of this program is to expand, enhance, and formalize the service response to children, youth, and families who have been harmed by exposure to drug use.

Objectives

The objectives of this program are to— ascertain new ways of identifying children and youth impacted by substance use who need victim services;1.

increase partnerships and the availability of, and access to, direct services and multidisciplinary response strategies for children, youth, and families who have been harmed through exposure to drug use, including those experiencing polyvictimization;

2.

enhance knowledge and build the capacity of service providers to serve this population more effectively;

and

3.

broadly share innovative crime victim response models that can be replicated in other communities and jurisdictions to address this population.

4.

Deliverables creation and dissemination of a solicitation to competitively select, in close consultation with OVC, up to 14 direct service providers for subawards;

1.

execution of subawards;2.

provision of survivor-informed TA, created specifically for the subawards;3.

provision of program oversight and management;4.

development and execution of a monitoring plan for overseeing the work of the subawardees;5.

facilitation of calls, webinars, or other meetings between and among sites to facilitate discussion and information exchange;

6.

provision of peer-to-peer consultation and networking opportunities among the sites to promote problem-solving and exchange resources;

7.

provision of technical assistance and capacity building to subawardees to increase their knowledge of effective responses to drug use-related crime victimization, including polyvictimization, trauma-informed services, resources for victims of crime, state compensation programs, victims’ rights, legal remedies, and other tailored assistance identified by subawardees;

8.

analysis of performance data from subawardees to determine if the programs are meeting the stated goals and objectives; and

9.

development of a guide about promising approaches to addressing drug use-related crime, including polyvictimization, based on the work of the program’s subawardees.

10.

Other deliverables, as well as deliverables for subawardees, are to be determined in collaboration with OVC.

The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section.

Evidence-Based Programs or Practices

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

OJP Priority Areas

The Department of Justice is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

1. Priority Considerations Supporting Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government

Consistent with this Executive Order, the term “underserved community” refers to a population sharing a particular characteristic, as well as a geographic community, that has been systematically denied a full opportunity to participate in aspects of economic, social, and civic life or whose members have been historically underserved, marginalized, and adversely affected by inequality. Such communities include, among others, Black people, Hispanics and Latino/a/e people, Native American and other Indigenous peoples of North America (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians, and Pacific Islanders.

In support of Executive Order 13985, OJP will:

A. Give priority consideration to applications that include project(s) that will promote racial equity and the removal of barriers to access and opportunity for communities that have been historically underserved, marginalized, and adversely affected by inequality, when making award decisions.

To receive this consideration, the applicant must describe how the proposed project(s) will address potential inequities and barriers to equal opportunity, and/or contribute to greater access to services for underserved and historically marginalized populations.

B. Give priority consideration to applicants that can demonstrate that their capabilities and competencies for implementing their proposed project(s) are enhanced because the applicant (or at least one proposed subrecipient that will receive at least 30% of the requested award funding, as demonstrated in the Budget Worksheet and Budget Narrative) identifies as a culturally specific organization. To receive this additional priority consideration, applicants must describe how being a culturally specific organization (or funding the culturally specific subrecipient organization(s)) will enhance their ability to implement the proposed project

(s) and should also specify which culturally specific populations are intended or expected to be served or to have their needs addressed under the proposed project(s).

Culturally specific organizations are defined for purposes of this solicitation as private nonprofit or tribal organizations whose primary purpose as a whole is to provide culturally specific services to, among others, Black people, Hispanics and Latino/a/e people, Native American and other Indigenous peoples of North America (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians, and/or Pacific Islanders.

Note: Addressing these priority areas is one of many factors that OJP considers in making funding decisions.

Receiving priority consideration for one or more priority areas is not a guarantee of an award.

Federal Award Information

Solicitation Categories

This solicitation does not include Solicitation Categories.

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Awards, Amounts and Durations

Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $2,000,000.00

Period of Performance Start Date

10/1/22 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $2,000,000.00

Continuation Funding Intent

OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and the award-funded work’s progress, when making continuation award decisions.

Availability of Funds

This solicitation, and awards (if any are made) under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Types of Awards

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

See below.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

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See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information

For eligibility information, see the solicitation cover page.

For information on cost sharing or match requirements, see the “Federal Award Information” section.

Application and Submission Information

The following application elements must be included in the application to meet the basic minimum requirements to advance to peer review and receive consideration for funding:

Proposal Abstract Proposal Narrative Budget Worksheet and Budget Narrative (Web-based Form) (The web-based form includes the budget details and the budget narrative.)

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 must be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section 8F. of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information)

The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to: add zip codes for areas affected by the project; confirm its Authorized Representative; and verify and confirm the organization's unique entity identifier, legal name, and address.

Proposal Abstract

A proposal abstract (no more than 400 words) summarizing the proposed project, including the purpose of the project, primary activities, expected outcomes, the service area, intended beneficiaries and subrecipients (if known), will be completed in the JustGrants web-based form. This abstract should be written in the third person and will be made publicly available on the OJP website if the project is awarded. If you are requesting priority consideration, please indicate the priority area (A and/or B) you are applying under.

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Proposal Narrative

The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 25 pages. Pages should be numbered and submitted as an attachment. If the proposal narrative fails to comply with these length restrictions, OVC may consider such noncompliance in peer review and in final award decision.

The following sections must be included as part of the proposal narrative:

a. Description of the Issue

This section should:

Describe the impact of drug use and related problems being addressed, using a variety of data, if applicable. Data sources should be cited.

1.

Describe how drug use has contributed to increased rates of child and youth victimization across the Nation; including polyvictimization.

2.

Describe current gaps in victim services for children and youth and their families.3.

Describe identified gaps in available TA to assist with the above issues.4.

b. Project Design and Implementation

This section should describe the following:

A plan to support a wide range of jurisdictions and geographic areas.1.

Strategies to be used to support direct service subawardees to ensure the connection between the goals and objectives outlined above.

2.

A plan to work with partners to leverage other related efforts underway across the nation and to identify and support young crime victims in communities across the Nation. Note: applicants must ensure there is no duplication of efforts and that other government funds are not being used for the same projects and services.

3.

A plan for how the TA provider will also oversee and monitor the direct service provider subawards to ensure compliance and project implementation.

4.

A timeline indicating roughly when activities or program milestones are to be accomplished during the project period.

5.

If the applicant is seeking priority consideration for Priority 1(A), it should address in this section how the proposed project(s) will promote racial equity and/or the removal of barriers to access and opportunity, and/or contribute to greater access to services, for communities that have been historically underserved, marginalized, and adversely affected by inequality.

c. Capabilities and Competencies

This section should:

Describe the applicant’s (and any partners’) history of providing effective TA to support crime victim service providers working with children and youth, specifically those impacted by drug use; include a demonstrated history of working in partnership with victim service providers and those that represent multiple disciplines and perspectives.

1.

Describe the capacity of the applicant to successfully undertake this work, lead this project, and manage the subawards.

2.

Determine a staffing plan that includes a project coordinator who will serve as the lead on this project.3.

Identify any anticipated challenges with system barriers, training gaps, resources, etc.4.

Identify key organizations and individuals that will help implement the project and describe the role of each.5.

Applicants should include letters of support from project partners, if applicable.

If the applicant is seeking priority consideration under Priority 1(B), it should describe within this section how being a culturally specific organization (or funding a culturally specific subrecipient organization at a minimum of 30% of the project budget) will enhance its ability to implement the proposed project(s) and should also specify which culturally specific populations are intended or expected to be served or have their needs addressed under the proposed project(s).

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Describe the process for measuring project performance. Identify who will collect the data; who is responsible for performance measurements; and how the information will be used to guide and evaluate the impact of the project.

1.

Describe the process to accurately report data.2.

Note: Applicants are not required to submit performance data with the application. Rather, performance measure information is included as an alert that successful applicants will be required to submit performance data as part of each award’s reporting requirements.

OJP will require each successful applicant to submit regular performance data that show the completed work's results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

A list of performance measure questions for this program can be found in the “Performance Measures” section.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline

Applicants will submit the programs' goals, objectives, deliverables, and timelines in the JustGrants web-based form.

Budget and Associated Documentation

See below.

Budget Worksheet and Budget Narrative (Web-based Form)

The applicant will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide for additional information.

If the applicant is seeking priority consideration under Priority 1(B) based on the identification of at least one proposed subrecipient as a culturally specific organization, the proposed funding for the subrecipient in the web-based budget form must be a minimum of 30% of award funding.

The budget narrative must also describe how the activities that will be funded with the (minimum) 30% of award funding provided to the subrecipient specifically relate to the priority consideration requested under Priority 1(B) and described in the Capabilities and Competencies section of the application.

Indirect Cost Rate Agreement (if applicable)

The applicant will submit its indirect cost rate agreement by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Employee Compensation Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

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Financial Management Questionnaire (including applicant disclosure of high-risk status)

The applicant will download the questionnaire, complete it, and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information.

Disclosure of Process Related to Executive Compensation

If applicable, the applicant will submit a description of the process used to determine executive compensation by uploading the document as an attachment in JustGrants. See the “Application Attachments” section of the OJP Grant Application Resource Guide for information.

Additional Application Components

Applicants will attach the additional requested documentation in JustGrants.

Research and Evaluation Independence and Integrity Statement

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will submit documentation of its research and evaluation independence and integrity by uploading it as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.

Disclosures and Assurances

The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free

Workplace Requirements

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or is otherwise not responsible.

See the OJP Grant Application Resource Guide for additional information.

How to Apply

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Step 1: The applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants in JustGrants.usdoj.gov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. eastern time on June 9, 2022.

The full application must be submitted in JustGrants by 8:59 p.m. eastern time on June 23, 2022.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates to allow sufficient time to correct errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Experiencing Unforeseen Technical Issues

An applicant that experiences unforeseen SAM.gov, Grants.gov, or JustGrants technical issues beyond its control that prevent application submission by the deadline, must demonstrate all efforts in requesting technical support in order to submit an application by the deadline. Technical support is available via phone and email to the applicable SAM.gov, Grants.gov, or JustGrants support centers or service desks in which an applicant received a ticket number for resolution. If an applicant misses a deadline due to unforeseen technical difficulties, the applicant may request a waiver to submit an application after the deadline. Note: If an applicant does not submit all the required Grants.gov forms by the Grants.gov deadline, the applicant will not be able to proceed to the JustGrants portion of the application process.

An applicant experiencing technical difficulties with the following systems must contact the associated support desk indicated below to report the technical issue and receive a tracking number:

Grants.gov - contact the Grants.gov Customer Support Hotline

SAM.gov - contact the SAM Help Desk (Federal Service Desk)

JustGrants - contact the JustGrants Support Desk at JustGrants.Support@usdoj.gov or 833–872–5175

An applicant requesting a waiver to submit a late application must document their request for technical assistance in an email to the OJP Response Center at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. If an applicant has technical issues with Grants.gov, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24 hours of the Grants.gov deadline to request approval to submit after the deadline. Waiver requests to submit after the submission deadline must:

Describe the technical difficulties experienced;

Include a timeline of the applicant's submission efforts (e.g., what date and time did the error occur, what date and time was action taken to resolve the issue and resubmit; and what date and time did support representatives respond)

Include an attachment(s) of the complete grant application and all required documentation and material;

and

Include the applicant's Unique Entity Identifier (UEI), any applicable SAM.gov tracking number(s), Grants.gov Help Desk, and JustGrants Support Desk Ticket Numbers.

OJP will review each request for late submission and required supporting documentation and notify the applicant whether the request has been approved or denied. For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application

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Resource Guide.

Application Review Information

Review Criteria

Applications that meet the basic minimum requirements will be evaluated by peer reviewers. Applications will be evaluated on how the proposed project/program addresses the following criteria:

Statement of the Problem/Description of the Issue (20%) - evaluate the applicant’s understanding of the program/issue to be addressed.

1.

Project Design and Implementation (45%) - evaluate the adequacy of the proposal, including the goals, objectives, timelines, milestones, and deliverables.

2.

Capabilities and Competencies (25%) - evaluate the administrative and technical capacity of the applicant to successfully accomplish the goals and objectives.

3.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures (5%) - evaluate the applicant’s understanding of the performance data reporting requirements and the plan for collecting the required data.

4.

Budget (5%) - evaluate for completeness, cost effectiveness, and allowability (e.g., reasonable, allocable, and necessary for project activities).

5.

Other Review Criteria/Factors

Other important considerations for OVC include geographic diversity, strategic priorities (specifically including, but not limited to, those mentioned priority areas already mentioned), available funding, past performance, and the extent to which the Budget Worksheet and Budget Narrative (web-based form) accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.

Review Process

Applications submitted under this solicitation that meet the basic minimum requirements, will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the review criteria listed above.

OJP screens applications to ensure they meet the basic minimum requirements prior to conducting the peer review. Although specific requirements may vary, the following are common requirements applicable to all OJP solicitations:

The application must be submitted by an eligible type of applicant.

The application must request funding within programmatic funding constraints (if applicable).

The application must be responsive to the scope of the solicitation.

The application must include all items necessary to meet the basic minimum requirements.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#experiencing-unforeseen-technical-issues applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and OVC recommendations, but also other factors as indicated in this section.

Federal Award Administration Information

Federal Award Notices

See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements

If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses

An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements

In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data.

Required reports. Award recipients typically must submit quarterly financial reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.

Federal Awarding Agency Contact(s)

For OJP contact(s), see the solicitation cover page.

For contact information for Grants.gov, see the solicitation cover page.

For contact information for JustGrants, see the solicitation cover page.

Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Performance Measures

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OVC will require award recipients to submit quarterly performance measure data in…