O-OVC-2022-171239-OVC FY22 TVSSA-V5_SI-171239.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2022 Invited to Apply Tribal Victim Services Set-Aside Formula Grant Program Assistance Listing Number # 16.841

Grants.gov Opportunity Number: O-OVC-2022-171239

Solicitation Release Date: April 20, 2022 3:00 PM

Version: 5

Grants.gov Deadline: May 11, 2022 8:59 PM

Application JustGrants Deadline: June 23, 2022 8:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding for the Fiscal Year (FY) 2022 Tribal Victim Services Set-Aside (TVSSA) Formula Grant Program.

This program furthers the Department’s mission by supporting the provision of victim services in American Indian/Alaska Native communities.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants to prepare and submit applications for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other Under this program, OVC allocates funding to participating Tribes through a discretionary administrative formula based on the Population Certifications submitted by Federally recognized Indian Tribes, Alaska Native Claims Settlement Act (“ANCSA”) Regional Corporations, and designees. Eligible applicants are entities that submitted Population Certifications by February 15, 2022 and have been notified by OVC of their formula allocation.

To confirm your eligibility to apply under this solicitation or to confirm your FY 2022 formula allocation, see the funding table posted at https://ovc.ojp.gov/program/tribal/tribal-victim-services-set-aside

To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process, to be eligible for FY 2022 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws and (2) the agency’s use-of-force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit https://cops.usdoj.gov/SafePolicingEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact Information

For technical assistance with submitting the Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov. The Grants.gov Support Hotline

O-OVC-2022-171239

http://www.usdoj.gov https://ojp.gov/ https://ovc.ojp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ovc.ojp.gov/program/tribal/tribal-victim-services-set-aside https://cops.usdoj.gov/SafePolicingEO%20 mailto:support@grants.gov mailto:support@grants.gov operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov, 833–872–5175. The JustGrants Service Desk operates 5 a.m.

to 9 p.m. eastern time Monday-Friday and 9 a.m. to 5 p.m., eastern time Saturday, Sunday, and Federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the OVC contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline.

For assistance with any other requirements of this solicitation, contact either your assigned OVC grant manager or OVCTribalSetAside@ojp.usdoj.gov if you do not have an assigned OVC grant manager.

Submission Information Applications will be submitted to DOJ in two steps:

Step 1: Applicants must submit by the Grants.gov deadline the required fully-completed Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/web/grants/register.html.

Beginning April 4, 2022, the Federal government will cease using the Data Universal Numbering System (DUNS) number to uniquely identify entities. At that point, entities doing business with the Federal government will use a Unique Entity Identifier (UEI) created in SAM.gov. If your entity is currently registered in SAM.gov, your UEI has already been assigned and is viewable in SAM.gov. This includes inactive registrations. If you are a new entity registering in SAM.gov, upon completing your registration in SAM.gov, you will be assigned a UEI. For additional information, see the Unique Entity Identifier Update and the OJP Grant Application Resource Guide.

Step 2: Applicants must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. OJP encourages applicants to review the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training.

Pre-Application Webinars

OVC will conduct of series of pre-application webinars during which OVC staff will review the solicitation requirements, provide step-by-step expectations on developing the application and considerations for developing the budget, capture guidance on how to apply, and answer questions. The webinar series may include the following parts:

Overview of the TVSSA Program Getting Ready to Apply in Grants.Gov and JustGrants Developing Your Grant Proposal Considerations When Building Your Budget

Participation in this webinar series, while encouraged for potential applications, is optional and not required. Video archives and a copy of the presentation material will be available on online within 10 business days after each presentation. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars.

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Contents

OVC FY 2022 Invited to Apply Tribal Victim Services Set-Aside Formula Grant Program 1 Contact Information 1 Program Description 5

Overview 5 Specific Information 5 Goals, Objectives, Deliverables, and Timeline 6 Evidence-Based Programs or Practices 7 Information Regarding Potential Evaluation of Programs and Activities 7

Federal Award Information 7 General Guidance for Federal Award 7 Awards, Amounts and Durations 7 Types of Awards 8 Financial Management and System of Internal Controls 8 Budget Information 8 Cost Sharing or Matching Requirement 8 Pre-agreement Costs (also known as Pre-award Costs) 8 Limitation on Use of Award Funds for Employee Compensation: Waiver 8 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 8 Costs Associated with Language Assistance (if applicable) 8

Eligibility Information 8 Application and Submission Information 8

Information to Complete the Application for Federal Assistance (SF-424) 8 Standard Applicant Information (JustGrants 424 and General Agency Information) 9 Proposal Narrative 9 Program Description 9 Goals, Objectives, Deliverables, and Timeline 11 OJP will require each applicant to submit a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months as an attachment in JustGrants. See the Project Timeline that follows the checklist in Appendix A. 11 Budget and Associated Documentation 11

Travel Budget Requirement 11 Allowable and Unallowable Costs 11

Budget Worksheet and Budget Narrative (attachment) 11 Budget Worksheet and Budget Narrative ( Excel Form) 11 Indirect Cost Rate Agreement (if applicable) 12

Indirect Cost Rate Agreement 12 Financial Management Questionnaire (including applicant disclosure of high-risk status) 12

Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. 12

Disclosure of Process Related to Executive Compensation 12 Additional Application Components 12 Tribal Authorizing Resolution (if applicable) 12 Tribes and ANCSA Regional Corporations submitting applications on their own behalf are not required to attach a Tribal resolution. 12 Project Timeline 12 OJP will require each applicant to submit a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months as an attachment in JustGrants. See the Project Timeline that follows the checklist in Appendix A. 12 Curriculum Vitae or Resumes 12 Disclosures and Assurances 12

O-OVC-2022-171239

Disclosure of Lobbying Activities 13 DOJ Certified Standard Assurances 13 Applicant Disclosure of Duplication in Cost Items 13 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug- Free Workplace Requirements 13 How to Apply 13 Submission Dates and Time 13

Application Review Information 13 Review Process 13

Federal Award Administration Information 13 Federal Award Notices 13 Administrative, National Policy, and Other Legal Requirements 14 Information Technology (IT) Security Clauses 14 General Information about Post-Federal Award Reporting Requirements 14

Federal Awarding Agency Contact(s) 14 Other Information 14

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 14 Provide Feedback to OJP 14 Performance Measures 14 Application Checklist 15 Appendix A: Program Checklist 16 Appendix B: Allowable and UnallowableCosts 19

Program Description

Overview

OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

This solicitation supports the provision of services to crime victims in American Indian/Alaska Native (AI/AN) communities through an administrative formula program funded through a set-aside designated by law from the Crime Victims Fund. The program is not competitive and is open only to federally recognized Indian Tribes (applying individually or as consortia), ANCSA regional corporations, and their authorized designees.

Statutory Authority: Any awards under this solicitation would be made under statutory authority provided by the Consolidated Appropriations Act, 2022.

Specific Information

Eligible entities (federally recognized Tribes and their designees) who submitted a Population Certification and received notice from OVC of their formula allocation, are invited to participate in this program.

The authorizing statute for the Tribal Set-Aside Program does not create a statutory formula program. Based on the information gathered through consultation with Tribal leaders and stakeholders, OVC established an administrative formula to administer the Tribal Set-Aside Program as a noncompetitive program in Fiscal Year 2020. Due to differences in statutory authority and scope, this administrative formula program differs in certain requirements and flexibilities, from the federal statutory formula Victim Assistance Program that OVC administers to states, the District of Columbia, and U.S. territories.

Tribal Set-Aside Program Background A 1988 amendment to the Victims of Crime Act of 1984 (VOCA) created the Office for Victims of Crime as part of the DOJ’s OJP. An important part of OVC’s mission is to administer grant award programs that are funded by the Crime Victims Fund (CVF), which primarily includes criminal fines paid by convicted federal offenders. Each year Congress, in the appropriation law, sets the amount that OVC may use from the CVF to support grant programs for victim services.

In the FY 2018 appropriation, Congress created a Tribal victim services set-aside from the CVF for the first time. The amount of the first set-aside was 3 percent of the amount available for obligation from the CVF for that year, and a ccordingly, the set-aside totaled about $133 million, “available to the Office for Victims of Crime for grants, consistent with the requirements of the Victims of Crime Act, to Indian Tribes to improve services for victims of crime.” Congress has appropriated funds under the Tribal Set-Aside each year since.

In FY 2022, Congress has set the Tribal Set-Aside at 5 percent of the amount available for obligation from the CVF, or $130 million. In accordance with testimony received during OVC's January 2022 Tribal Consultation, OVC used an administrative formula to determine FY 2022 allocations for each eligible applicant based on the Tribal Population Certifications submitted earlier this year.

Changes to the Program in 2022 to Expand Tribes Flexibilities in Serving Families of Missing & Murdered Indigenous Persons

The Biden Administration has made addressing MMIP a priority (See Executive Order 14053). Through consultation, tribal leaders have conveyed to OVC that it is imperative that AI / AN communities have flexibility in designing and implementing victim services programs to support the families of missing and murdered indigenous persons (MMIP), especially in cases that involve women and children. While the TVSSA funding has always been available to provide services to families of homicide victims, in response to the recommendations of tribal leaders, OVC has broadened the scope of the TVSSA Program to allow grantees to use their funds to address the needs of families of missing persons as well. We believe this change creates an opportunity for tribal communities to direct much needed funding toward meeting the needs of the loved ones of MMIP, generating awareness of MMIP, and creating systemic change that can help remove barriers to helping victims of MMIP and their loved ones find justice and healing.???

Starting with FY 2022, TVSSA applicants can use their funding to support victim services in any of the circumstances identified below:

The missing individual is known to be the victim of kidnapping, or human trafficking (or was being groomed by a trafficker). This includes circumstances where adolescents in foster care disappear and are suspected to have been https://www.whitehouse.gov/briefing-room/presidential-actions/2021/11/15/executive-order-on-improving-public-safety-and-criminal-justice-for-native-americans-and-addressing-the-crisis-of-missing-or-murdered-indigenous-people/ lured away, or coerced into traveling away from home by a trafficker;

1.

The individual’s disappearance is the subject of a law enforcement investigation;2.

The individual is feared by family members or loved ones to be missing as a result of any form of criminal victimization;

or

3.

The missing individual is known to have prior history of crime victimization and the victimization may be directly or indirectly linked to their status as a missing person.

4.

Applicants may also use TVSSA funds to:

Develop response protocols among a multi-disciplinary, inter-jurisdictional group of agencies and organizations responsible for responding to cases of MMIP

Educate the community about what to do when a loved one goes missing.

Educate the community about the intersection of MMIP and other crimes by integrating MMIP issues into existing awareness events (e.g., awareness month activities for domestic violence, sexual assault, stalking, human trafficking), and/or awareness activities about National Missing and Murdered Indigenous Women’s Day.

Promote community awareness of grant-funded services available to the family and loved ones of MMIP.

Help raise awareness of missing individuals from the communities that they serve, when the circumstances of their disappearance are consistent with any of the four circumstances outlined above, by renting billboards, printing placards, leaflets, and other display materials, or hosting awareness walks or other commemorative events.

Note: Applicants may budget no more than 3% of their total award amount for costs associated with generating awareness about individuals who are missing. These costs should be included as a “MMIP Awareness: Individual Cases” line item in the Other Costs category of the budget detail worksheet, and an itemized list of the costs should be added to the budget narrative for this section. OVC will consider post-award grantee requests to exceed this 3% guideline on a case-by-case basis.

OVC encourages applicants to consider coordinating missing persons awareness activities with state and national missing persons clearinghouses, and national groups such as the National Center for Missing and Exploited Children to help leverage existing resources to promote awareness of missing persons from their community.

Unallowable MMIP Costs Costs related to searching for missing persons (e.g., physical or virtual searches) or incidental to searching for a missing person (e.g., recruiting/training or volunteers, purchasing search supplies, providing fuel assistance or refreshment for searchers) are unallowable under the TVSSA Program. Additionally, costs related to investigating a missing person’s case (e.g., law enforcement expenses, hiring a private investigator) are also unallowable.

Goals, Objectives, Deliverables, and Timeline

Recipients may use TVSSA grant funds to develop or expand victim services programs and provide direct services to victims of crime. Recipients are encouraged to be creative and innovative in using TVSSA funds to support trauma-informed, victim -centered services that reflect community values and traditions. For more details about the types of victim service activities that can be supported through this program, review the Allowable and Unallowable Costs chart printed in this solicitation.

Goals The goal of this program is to provide support to Tribal communities to improve services for victims of crime.

Objectives The objective of this program is to use an administrative formula to make grant awards to Tribes to support activities such as:

community needs assessment and strategic planning;

victim service program development and implementation; victim service program expansion;

community outreach and education;

purchasing or procuring tangible items related to victim services; and other activities needed to address the individualized needs of victims of any type of crime in Tribal communities.

(See chart at the end of this document for guidance about allowable and unallowable expenses.)Deliverables (including mandatory reporting requirements) https://connect.missingkids.org/

Deliverables should align with the activities proposed.

Core deliverables include reports and documentation, as required by law.

Reporting Requirement Statutory Source for Deliverable Required Semiannual Progress Reports 2 C.F.R. Part 200§ Quarterly Financial Reports 2 C.F.R. Part 200§ Quarterly Performance Measurement Data Submission 2 C.F.R. Part 200§ Submission and Clearance of Proposed Project Budget;

Ongoing Budget Modification

2 C.F.R. Part 200§

Current Indirect Cost Rate from Cognizant Federal Agency;

or de minimis rate of 10 percent

2 C.F.R. Part 200§

Lobbying Certification 2 C.F.R. Part 200§

Grantees will be able to access, at no cost, training and technical assistance (TTA) through OVC-designated programmatic and financial TTA providers, who are available to assist Tribes with successfully implementing grant activities. This may include professional development training; specific training for project staff and staff members from collaborating partner agencies and organizations or other experts on how to serve victims of crime; assistance with establishing mechanisms to capture required performance measurement data; development of project deliverables; or other TTA needs that may be identified. OVC expects all awardees to actively participate in activities and services offered through OVC and to use the OVC-designated TTA providers as their primary TTA resource. Grantees are also permitted to budget a portion of their award funds to secure their own TTA in consultation with their OVC Program Manager.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under Content of Application Submission.

Evidence-Based Programs or Practices

OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities

OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information

General Guidance for Federal Award

Total number of awards OVC expects to make: OVC will make awards to every eligible Tribe (or Designee) that submitted a Population Certification and completes the application process. Designees must also submit Tribal Resolutions to OVC (or legal equivalents) in order to receive an award.

Estimated dollar amount for each award: Dollar amounts of awards made under this program will vary, and will be determined by a formula (as described above in the Program-Specific Information section).

Total amount anticipated to be awarded under solicitation: This is dependent on the number of applications that OVC receives from eligible applicants.

Period of Performance start date: January 1, 2023 for most applicants, though some applicants (those with funding expiring 9/30/2022) may be permitted to start performance on October 1, 2023 to avoid interruption of services.

Period of Performance duration: As determined by applicant: 12, 24, 36, 48, or 60 months. Project periods may not exceed 60 months.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations

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Anticipated Total Amount to be Awarded Under Solicitation $110,000,000.00

Types of Awards

OVC expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

Applicants may submit a budget of up to 60 months using the current DOJ Budget Detail Worksheet, which must be uploaded as an attachment in JustGrants. Applicants must use this form to show calculations for requested funding, and narrative descriptions for all proposed expenses. The proposed budget should not exceed the formula allocation amount, and must be consistent with activities described in the program narrative.

See the OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs)

See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on the Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information

For eligibility information, see the title page.

For information on cost sharing or matching requirements, see Federal Award Information.

Application and Submission Information

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-

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In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O.

12372.”

Standard Applicant Information (JustGrants 424 and General Agency Information)

The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to add: zip codes for areas affected by the project; confirm its Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Narrative

Program Description

Applicants may choose to satisfy the requirement to complete a program description in one of three ways: (1) applicants may submit a typed, written narrative that uses 1” margins, is double-spaced, uses at least a 12-point size font, does not exceed 20 pages, and includes each of the headings below, and detailed written responses to each of the bullet points listed beneath each heading; (2) applicants may complete the program narrative checklist included in Appendix A; or (3) applicants may schedule an interview with OVC staff.

Directions for Completing a Written Narrative

Description of the Issue: Applicants should use this section to describe the community or communities to be served by the proposed project, including:

The geographic location of the service area(s); key demographic information (total population to be served, average age of the residents, identified underserved populations, etc.)

Whether there is a current victim services program(s) available in the community, and if so, how long the program(s) has been in operation, how many employees staff the program(s), and a summary of the current services that the program(s) offers to victims.

The current need(s) or challenge(s) related to serving crime victims and how the proposed project will address these problems.

Who will be served by the project (children, adults, elders, specific underserved populations or communities, etc.)

What forms of crime victimization will be addressed by the project (domestic violence, sexual assault, human trafficking, elder abuse, child abuse, etc.)

Program Design and Implementation: Applicants should use this section to describe how they would use the funds from this program to develop and implement a program to meet the needs of crime victims that you identified in your responses to Section A, including:

Where the proposed project will be located and how victims will access the services (in-person, virtually, etc.), any anticipated barriers to victims accessing services (cost, transportation, childcare, etc.) and how the applicant would use the award funds to help reduce the barriers.

The services that would be provided by the project (victim advocacy, civil legal assistance, shelter or transitional housing, etc.) as well as other project activities that would be supported by grant funds (outreach and awareness, training, program evaluation, Tribal code or other product development, etc.) and identify who will provide the services and conduct the activities by position/title.

Specific goals and objectives for the project that are directly related to meeting the needs/challenges identified in Section A, and the specific tasks and activities necessary to achieve the goals and objectives.

A detailed project timeline that covers the entire proposed project period selected by the applicant (12-60 months) and which illustrates how the project tasks and activities will be carried out, identifies who will be responsible for the tasks and activities by position/title, and explains how the applicant will fulfill its reporting requirements, and/or obtain OVC review and approval for proposed products. The timeline may be included in the body of the program narrative or submitted as an attachment to the application

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Who Will Implement the Program: Applicants should use this section to identify the individual(s) who would staff the proposed project and explain their duties and responsibilities by:

Identifying by name and position/title any existing staff whose position(s) would be supported by funding from this proposed award, including a brief description of their assigned duties/responsibilities, the percentage of their time-effort they would devote to this project, and a summary of their qualifications (education, prior work experience).

Applicants should attach the position descriptions and resumes of existing staff members to their application for funding.

Identifying by position/title any proposed new staff positions that would be created with this funding, including a brief summary of their assigned duties/responsibilities, the percentage of time-effort they would devote to the project, and a summary of the desired qualifications for the individual who would be hired to fill the position. Applicants should attach the position description for any proposed new positions to be funded by this project to their application.

Identifying by name and position/title the individual who will be responsible for supervising the work to be carried out by proposed existing or new staff members, including what percentage of this individual’s time-effort will be supported with grant funds, what other responsibilities the individual might have for the success of the project, and a summary of their qualifications (education, prior work experience).

(If applicable) Identifying by name any proposed subrecipients, subcontractors, or individual consultants who will share responsibility for developing or implementing the project, including a brief summary of their assigned duties/responsibilities and a summary of their qualifications (education, prior experience).

(If applicable) Identifying the collaborative partner agencies and organizations who will participate in a grant-supported multi-disciplinary team response (e.g., SANE-SART, CCR, CPT), including the names and position/title of the individual representative for each participating agency or organization. Applicants should

Plan for Collecting the Data Required for this Solicitation’s Performance Measures: Applicants should use this section to describe how it will collect and report the performance measurement data for the TVSSA Program including:

Identifying by name and position/title, the individual(s) who will be responsible for collecting, storing, and reporting the performance measurement data.

Where and how the data will be stored (hard copy, electronic, cloud-based software application), and who will have access to it.

Whether the performance measurement data that will be collected for this solicitation will be used to satisfy reporting requirements for another funding source.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under the Goals, Objectives, and Deliverables section.

Note: applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award. Award recipients will be required to provide the relevant data by submitting quarterly performance data through the Transforming Victim Services module in OVC’s online Performance Measurement Tool (PMT), located at https://ovcpmt.ojp.gov/, or in a new information technology system being developed for all DOJ grant-making components. Applicants should review the applicable performance measures at https://ovc.ojp.gov/sites/g/files/xyckuh226/files/media/document/tvs-performance-measures-questionnaire.pdf.

Grantees under this solicitation will be required to complete the following sections, if applicable to the award, including any relevant shared measures.

Collaborative Partnerships (for consortia)I.

Strategic PlanningII.

Victim ServicesIII.

Award recipients will be required to generate a semiannual report from OVC’s PMT system and upload it to JustGrants every 6 months as an attachment to the Performance Report for that corresponding time period.

Applicants can also visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

Directions for Completing the Checklist

Applicants may complete the program checklist in Appendix A to document the information required about the planned program. The Checklist is also available online at https://ovc.ojp.gov/program/tribal/tribal-victim-services-set-aside. The Checklist should be completed in its entirety.

https://ovcpmt.ojp.gov/ https://ovc.ojp.gov/sites/g/files/xyckuh226/files/media/document/tvs-performance-measures-questionnaire.pdf http://www.ojp.gov/performance

Directions for Scheduling an Interview

Applicants may complete a telephone or video conference interview with OVC Tribal Division staff. OVC staff will ask the questions on the program checklist and will document the information required about the planned program. To schedule an interview, please send a request via email to OVCTribalSetAside@ojp.usdoj.gov by May 19, 2022. After this date, OVC may not be able to accommodate requests for interviews and the applicant will need to use either the project narrative or checklist option. The interview will follow the checklist included as Appendix A of this solicitation.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline

OJP will require each applicant to submit a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months as an attachment in JustGrants. See the Project Timeline that follows the checklist in Appendix A.

Budget and Associated Documentation

Applicants may submit a budget of up to 60 months using the current DOJ Budget Detail Worksheet, which must be uploaded as an attachment in JustGrants. Applicants must use this form to show calculations for requested funding, and narrative descriptions for all proposed expenses. The proposed budget should not exceed the formula allocation amount, and must be consistent with activities described in the program narrative.

See the OJP Grant Application Resource Guide for additional information.

Travel Budget Requirement

Applicants should budget travel costs, including airfare, lodging, mileage, and per diem for training costs associated for a minimum of two key personnel to travel to at least one DOJ-sponsored training or convening per year for the duration of their project period, for example, the National Indian Nations Conference (December 6-9, 2022, on the Agua Caliente Band of Cahuilla Indians Reservation in California).

For budgeting purposes, if an event location is not predetermined, please use Washington, D.C., as the location. Please see the GSA web site for determining allowable per diem travel costs: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Allowable and Unallowable Costs Funding authorizations for this program limit allowable expenses to those associated with serving crime victims. Examples include costs of direct services for crime victims (including the staff, equipment, etc. to deliver those services); assistance in navigating the complex systems associated with victimization (e.g., criminal justice, child welfare); and activities and services that provide awareness about victimization and the resources available to victims. A chart of allowable and unallowable costs is included in Appendix B and also available online at https://ovc.ojp.gov/program/tribal/tribal-victim-services-set-aside.

Funding cannot be used for activities that are NOT related to victim services – for example, activities that are centered on crime prevention, investigation, prosecution, offender services, or corrections. Primary prevention programs are also unallowable under this solicitation. A comprehensive list of Allowable and Unallowable Costs can be found in the Allowable/ Unallowable Cost Chart at the end of this document. Proposed budgets may not include costs that duplicate costs supported under other federal or state grants, or that supplant (i.e., replace) existing funding for victim services.

Note: This solicitation expressly modifies the OJP Grant Application Resource Guide: The “Disclosure of Process Related to Executive Compensation” provisions in the “Application Attachments” section of the Guide, do not apply to this solicitation.

MMIP Awareness: Individual Cases

Applicants may budget no more than 3% of their total award amount for costs associated with generating awareness about individuals who are missing. These costs should be included as a “MMIP Awareness: Individual Cases” line item in the Other Costs category of the budget detail worksheet, and an itemized list of the costs should be added to the budget narrative for this section. OVC will consider post-award grantee requests to exceed this 3% guideline on a case-by-case basis.

Budget Worksheet and Budget Narrative (attachment)

Budget Worksheet and Budget Narrative (Excel Form)

O-OVC-2022-171239

mailto:OVCTribalSetAsdie@ojp.usdoj.gov https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/forms/ojp-budget-detail-worksheet

The Budget Detail Worksheet is a user-friendly, fillable, Microsoft Excel-based document designed to calculate totals.

Additionally, the Excel workbook contains worksheets for multiple budget years that can be completed as necessary. All applicants should use the Excel version when completing the proposed budget in an application, except in cases where the applicant does not have access to Microsoft Excel or experiences technical difficulties.

If an applicant does not have access to Microsoft Excel or experiences technical difficulties with the Excel version, then the applicant should use the 508-compliant accessible Adobe Portable Document Format (PDF) version. [When using the PDF version, an applicant must complete it for each year (this format does not allow for computations of multiple years).] Both versions of the Budget Detail Worksheet can be accessed at https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm.

Indirect Cost Rate Agreement (if applicable)

Indirect Cost Rate Agreement Indirect costs may be charged to an award only if:

The recipient is eligible to use, and elects to use, the "de minimis" indirect cost rate described in the Part 200 Uniform Requirements, as set out at 2 C.F.R. 200.414(f).

The recipient has a current (unexpired), federally approved indirect cost rate; or

Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status)

Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Disclosure of Process Related to Executive Compensation

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions. Applicants to this solicitation are not required to provide this disclosure.

Additional Application Components

The applicant will attach the requested documentation in JustGrants.

Tribal Authorizing Resolution (if applicable)

Tribes and ANCSA Regional Corporations submitting applications on their own behalf are not required to attach a Tribal resolution.

For consortia of Tribes and any applicant authorized as the designee of a Tribe to apply on the Tribe’s behalf, an official, signed Tribal resolution on Tribal letterhead, or a legal equivalent is required if such were not submitted during the Population Certification (Phase 1) of this program. See the OJP Grant Application Resource Guide for information on Tribal authorizing resolutions.

Project Timeline

OJP will require each applicant to submit a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months as an attachment in JustGrants. See the Project Timeline that follows the checklist in Appendix A.

Curriculum Vitae or Resumes

Applicants should attach the position descriptions and resumes of existing staff members to their application for funding.

Disclosures and Assurances

The applicant will address the following disclosures and assurances.

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Disclosure of Lobbying Activities

Complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace

Requirements

Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters;

Drug-Free Workplace Requirements; and Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information.

How to Apply

Step 1: The applicant must submit the SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time

The SF-424 and the SF-LLL must be submitted in Grants.gov by 8:59 p.m. eastern time on May 11, 2022.

The full application must be submitted in JustGrants by 8:59 p.m. eastern time on June 23, 2022.

OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates to allow sufficient time to correct errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information

Review Process

OJP reviews each application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions.

Federal Award Administration Information

Federal Award Notices

See the OJP Grant Application Resource Guide for information on award notifications and instructions.

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