O-OVC-2021-90001-OVC FY21 TRSETASIDE-V2_SI-90001.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2021 Invited to Apply Tribal Victim Services Set-Aside Formula Grant Program Assistance Listing Number # 16.841

Grants.gov Opportunity Number: O-OVC-2021-90001

Solicitation Release Date: April 12, 2021 4:01 PM

Version: 2

Grants.gov Deadline: May 12, 2021 3:00 PM

Application JustGrants Deadline: June 14, 2021 3:00 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) is seeking applications for funding for the Fiscal Year (FY) 2021 Tribal Victim Services Set-Aside Formula Grant Program. This program furthers the Department’s mission by supporting the provision of victim services in American Indian/Alaska Native communities.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other Under this program, OVC allocates funding to participating tribes through a discretionary administrative formula based on the Population Certifications submitted by Federally recognized Indian tribes, Alaska Native Claims Settlement Act (“ANCSA”) Regional Corporations, and designees. Eligible applicants are entities that submitted Population Certifications by March 5, 2021 and have been notified by OVC of their formula allocation.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact Information For technical assistance with submitting the SF-424 and SF- LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov, 833–872–5175. The JustGrants Service Desk operates 5 a.m. – 9.p.m. EST Monday - Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and Federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the [OVC] contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline.

O-OVC-2021-90001

https://www.usdoj.gov/ https://www.ojp.gov/ https://www.ovc.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov

For assistance with any other requirements of this solicitation, contact either your assigned OVC grant manager or OVCTribalSetAside@ojp.usdoj.gov if you do not have an assigned OVC grant manager.

OVC will conduct one pre-application webinar during which OVC staff will review the solicitation requirements and conduct a question and answer session with interested potential applicants. Participation is optional. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars.

Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html . To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide.

O-OVC-2021-90001

https://ovc.ojp.gov/funding/funding-webinars https://www.grants.gov/web/grants/register.html https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Contents

Contact Information 1 Program Description 5

Overview 5 Specific Information 5 Goals, Objectives, Deliverables, and Timeline 5 Evidence-Based Programs or Practices 6 Information Regarding Potential Evaluation of Programs and Activities 6

Federal Award Information 6 General Guidance for Federal Award 6 Awards, Amounts and Durations 6 Types of Awards 6 Financial Management and System of Internal Controls 6 Cost Sharing or Matching Requirement 7 Pre-agreement Costs (also known as Pre-award Costs) 7 Limitation on Use of Award Funds for Employee Compensation: Waiver 7 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 7 Costs Associated with Language Assistance (if applicable) 7

Eligibility Information 7 Application and Submission Information 7

Information to Complete the Application for Federal Assistance (SF-424) 7 Standard Applicant Information (JustGrants 424 and General Agency Information) 8 Proposal Narrative 8 Budget and Associated Documentation 12 Budget Worksheet and Budget Narrative (Web-based Form) 13 Indirect Cost Rate Agreement (if applicable) 13 Financial Management Questionnaire (including applicant disclosure of high-risk status) 13 Additional Application Components 13 Disclosures and Assurances 13 Disclosure of Lobbying Activities 13 DOJ Certified Standard Assurances 13 Applicant Disclosure of Duplication in Cost Items 14 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters;

and Drug-Free Workplace Requirements 14 How to Apply 14 Submission Dates and Time 14

Application Review Information 14 Review Process 14

Federal Award Administration Information 14 Federal Award Notices 14 Administrative, National Policy, and Other Legal Requirements 14

Information Technology (IT) Security Clauses 15 General Information about Post-Federal Award Reporting Requirements 15

Federal Awarding Agency Contact(s) 15 Other Information 15

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 15

O-OVC-2021-90001

See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) . 15

Provide Feedback to OJP 15 Allowable/Unallowable Cost Chart 15

A. Personnel 16 C. Travel 18 D. Equipment 19 I. Other Costs 23

Application Checklist 27 OVC FY 2021 Invited to Apply Tribal Victim Services Set-Aside Formula Grant Program 27

Program Description Overview This solicitation supports the provision of services to crime victims in American Indian/Alaska Native communities through an administrative formula program funded through a set-aside designated by law from the Crime Victims Fund. The program is not competitive, and is open only to federally recognized Indian tribes (applying individually or as consortia), ANSCA regional corporations, and their designees.

Statutory Authority: Commerce, Justice, Science and Related Agencies Appropriation Act, 2021, section 510.

Specific Information Eligible entities that submitted a Population Certification and were notified of their formula allocation by OVC are eligible to participate in this program.

In FY 2020 Congress authorized over $132.5 million for the tribal set-aside program. In FY 2021 Congress authorized $100.75 million for the tribal set-aside program. As a result, formula awards may be smaller in FY 2021 than in previous years.

The authorizing statute for the tribal set-aside program does not create a statutory formula program. Based on the information gathered from tribal leaders and stakeholders, OVC established an administrative formula to administer the tribal set-aside program as a noncompetitive program. The formula was created with significant input from tribal leaders and stakeholders. Due to differences in statutory authority and scope, this administrative formula program differs in certain requirements and flexibilities, from the statutory formula Victim Assistance Program that funds state and territories.

Tribal Set-Aside Program Background A 1988 amendment to the Victims of Crime Act of 1984 (VOCA) created the Office for Victims of Crime as part of the Department’s Office of Justice Programs. An important part of OVC’s mission is to administer grant award programs that are funded by the Crime Victims Fund (CVF), which primarily includes criminal fines paid by convicted federal offenders.

Each year Congress, in the appropriation law, sets the amount that OVC may use from the CVF to support grant programs for victim services.

In the FY 2018 appropriation, Congress created a tribal victim services set-aside from the CVF for the first time. The amount of the first set-aside was 3 percent of the amount available for obligation from the CVF for that year, and a ccordingly, the set-aside totaled about $133 million, “available to the Office for Victims of Crime for grants, consistent with the requirements of the Victims of Crime Act, to Indian tribes to improve services for victims of crime.” In the FY 2019 budget, Congress authorized a tribal set-aside of $167.65 million (5 percent), for the same purposes. The tribal set-aside was again authorized in the FY 2020 budget at 5 percent of the CVF, for a total of $132.5 million.

The Department implemented an interim formula grant program to disburse tribal set-aside funds in 2020. Under this noncompetitive formula program, federally recognized Indian tribes, tribal designees, and tribal consortia consisting of two or more federally recognized Indian tribes, were eligible to apply for tribal set-aside funding. OVC used an administrative formula to make 133 noncompetitive awards totaling $112.6 million in FY 2020. These funds will provide victim services to over 200 tribes.

In November, 2020 OVC held a consultation with tribal leaders and their designees to collect feedback about the 2020 interim formula process. Based on feedback received at the consultation, some changes were made to the process for FY 2021:

Applicants will have 60 days to respond to this solicitation Applicants are not required to submit a formal narrative project description, as in previous years, but may opt to submit a checklist describing project activities or complete an interview with OVC staff so that OVC staff can complete the checklist based on information from the tribe (or designee)

As agreed to in OVC's November, 2020 Tribal Consultation, OVC again used an administrative formula to determine allocations for each eligible applicant based on the Population Certification submitted earlier this year.

Goals, Objectives, Deliverables, and Timeline

Goals The goal of this program is to provide support to tribal communities to improve services for victims of crime.

Objectives The objective of this program is to use an administrative formula to make grant awards to tribes to support activities such as:

community needs assessment;

strategic planning;

victim service program development and implementation;

victim service program expansion;

community outreach and education;

purchasing or procuring tangible items related to victim services; and other activities needed to address the needs of a wide variety of crime victims in tribal communities. (See chart at the end of this document for guidance about allowable and unallowable expenses.)

Deliverables Deliverables should align with the activities proposed. All awardees will submit quarterly performance measure data and financial reports and semiannual progress reports.

Note: If funded, grantees will be able to access training and technical assistance (TTA) through an OVC-designated TTA providers to help tribes to successfully implement grant activities. Grantees are also permitted to budget a portion of their award funds to secure their own TTA in consultation with their OVC Program Manager.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under Content of Application Submission.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information General Guidance for Federal Award Total number of awards OVC expects to make: 173 Estimated dollar amount for each award:

Dollar amounts of awards made under this program will vary, and will be determined by a formula (described above in the Program-Specific Information section).

Total amount anticipated to be awarded under solicitation:

Estimated $91 million

Period of Performance start date:

January 1, 2022 for most applicants, though some applicants (those with funding expiring 9/30/2021) may be permitted to start performance on 10/1/2021 to avoid interruption of services.

Period of Performance duration

12 to 60 months, as determined by the applicant

Awards, Amounts and Durations Anticipated Total Amount to be Awarded Under Solicitation $91,000,000.00

Types of Awards OVC expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described

O-OVC-2021-90001

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#evidence-based https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#potential-evaluation https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#otherLegalRequirements in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Cost s).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Limitation on Use of Costs Associated with Language Assistance.

Eligibility Information For eligibility information, see the title page.

For information on cost sharing or matching requirements, see Federal Award Information.

Application and Submission Information See the Application Elements and Formatting Instructions section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424) The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section F of the SF-424, please include the name and contact information of the individual who will complete application materials in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”) https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#pre-agreement-costs https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#limitation-use-award https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#limitation-use-award https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#complete-application https://www.archives.gov/federal-register/codification/executive-order/12372.html

Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, applicants will need to add: zip codes for areas affected by the project; confirm their Authorized Representative; and verify the organizations legal name and address.

Proposal Narrative The Program Description may be submitted in any one of three formats: (1) as a traditional project narrative; (2) as checklist (which follows below); (3) or may be created via an interview with OVC staff who will document the information required about the planned program. If you wish to complete your Program Description via interview, please contact OVCTribalSetAside@ojp.usdoj.gov no later than April 29, 2021. After this date, OVC may not be able to accommodate requests for interviews and the applicant will need to use either the project narrative or checklist option.

An applicant who decides to submit a traditional project narrative should ensure it addresses the items below.

An applicant may enter text into the checklist below and submit the completed checklist in lieu of a narrative. The checklist is also available online at https://ovc.ojp.gov/program/tribal/tribal-victim-services-set-aside

An applicant who prefers to have an interview with OVC staff to document their program plans will be interviewed using the checklist below as the interview guide.

Name of the tribe applying (or, if a consortia, the names of all tribes included in the consortia; if applicant is a designee, identify the name(s) of each tribe(s) on whose behalf the designee has been authorized to submit an application for funding)

How will this project improve services to victims in your community?

Is this a new project?

Is this a continuation of an ongoing project?

What are the objectives for this project and how will you know if they are being achieved?

How will performance measurement data be collected?

What data will be collected to show that you are meeting the goals and objectives of this award?

How will progress be measured?

Who will be responsible for tracking/collecting performance measurement data for this project?

What victim services will be provided?

All costs associated with project-funded services must be reasonable in context and necessary to address the consequences of crime victimization.

(As reasonable under the circumstances, grantees are expected to take existing service resources and other available sources of funding for services

– e.g., health insurance, tribal/state health programs, state victim compensation – into account when providing services to specific clients.) Such services may include, but are not limited to:

YES, WILL BE PROVIDED

NO,

WIL

L

NOT

BE

PRO

VID

ED

IS

THIS

A N

EW

SER

VIC

E

TO

BE

PRO

VID

ED?

(YE

S/N O)

Assistance with filing for Crime Victim Compensation.

mailto:OVCTribalSetAside@ojp.usdoj.gov https://ovc.ojp.gov/program/tribal/tribal-victim-services-set-aside

Victim advocacy / case management including assessment of client needs, development of individualized service plans, assessment of eligibility for other public or community-based programs, assistance in accessing publicly funded programs, safety planning conducted at intake or at the news of a new threat or concern, assistance with crime victim compensation claims when possible, information and referrals, documentation of services provided, and routine follow up to ensure that the victim’s needs are being addressed across multiple systems

Childcare costs for the victim’s minor dependent(s) Client intake interviews and eligibility screening or assessment, to determine eligibility for programs and services

Court accompaniment to court or other appointments related to victim service/victimization

Culturally-appropriate services for victims Emergency assistance to victims, such as, clothing, food, personal hygiene products, household goods, etc.

Crisis intervention or 24-hour response for crime victims

Education literacy education, job training, and/or education/GED assistance; employment readiness and assistance

Interpreter/translator services Legal services, (e.g., screening and assessment to determine the type of legal assistance needed);

explanation of legal rights; and legal representation including assistance in obtaining restitution and enforcing victims’ rights and assistance with family law cases, and other civil matters directly related to the crime victimization

Medical and dental care directly related to the victimization –e.g., referrals or making appointments on behalf of a client; accompanying a client to an appointment; paying for prescriptions, vision, medical or dental care that is not otherwise covered (upon reasonable inquiry) by public or private health insurance or some other source

Forensic medical exams for victims of domestic violence and sexual assault

Mental health counseling for individual adults and children, as well as families, including, emergency mental health assessments; or group therapy, including the self-help groups; and outpatient psychiatric care and medication management

Shelter and housing to include emergency shelter, including crisis stays at hotels/motels, establishing and operating safe houses, transitional housing programs, and group and independent living options

Substance abuse evaluation and treatment for crime victims, including inpatient and outpatient treatment programs, and support for self-help groups

Transportation assistance for victims of crime, so that they can participate in program activities, meet with law enforcement or prosecution personnel about a criminal investigation/prosecution, attend court hearings, and access healthcare, job training/education programs, social services, or other complementary resources necessary to address issues directly related to their victimization.

Other Services (Describe):

What kinds of victimization will be addressed? Identify the specific forms of victimization that the project will address. The table below includes some, but not all, of the types of crime victimization that an applicant may use the funds to address:

YES NO

Arson Assault Burglary Child Abuse (physical and/or sexual) Dating violence Domestic violence Elder Abuse Fraud Homicide Identity Theft Missing Persons / Kidnapping Labor Trafficking Rape/Sexual Assault Robbery Sex Trafficking Stalking Other Crimes Describe:

What Other Project Activities Will be Undertaken?

YES, WILL BE PROVIDED

NO,

WIL

L

NOT

BE

PRO

VID

ED

I S T H I S A N

EW

A C T I V I T Y?

Y E S N O)

Community needs assessment

Development of policies and procedures Training for community partners Professional development for project staff Outreach and public awareness activities Other:

Who will be served?

Estimated number of victims to be served Basis for estimating of number of victims to be served

Geographic Area to be served (for example, described by county, zip code, reservation, village, region)

Population characteristics of anticipated clients if services will be targeted to specific types of victims (e.g., gender, age, tribal membership)

What is the applicant’s capacity to implement these activities?

Has the applicant provided these services before?

When, how, to whom?

Are current OVC funds used to support this project (e.g., FY 2018 or 2019 Tribal Set-Aside or the DOJ Coordinated Tribal Assistance Solicitation grant or and/or an FY 2020 Tribal Victim Services Set- Aside Formula grant)?

Are federal funds from other sources being used to support this project?

Does the applicant have current, written policies and procedures in place to guide these activities?

What is the staffing plan for this project?

Who will lead the project?

What are their qualifications to serve as a project director?

Who will staff the project (list by position/title and specify whether or not the position will be a full-time or part-time employee)?

What are their qualifications (relevant education, training, or previous work experience)?

Will any of the staff positions be new hires? If so, which positions?

What will the knowledge, skill, education and experience requirements be for new staff position(s)?

Are there partner organizations that will assist with delivering activities under this project?

What other organizations will play a role in developing and implementing this project?

What will their roles be?

Who will be the representatives for each partner organization (identify name(s), organization(s), and position(s)/title(s))?

What role will each representative play in developing and implementing the project?

What is the timeline for this project?

How many months will the project be (up to 60 months)?

What are the significant project milestones?

When will these milestones be accomplished?

Who will be responsible (identify name(s) and position(s)/title(s)) for achieving each milestone?

Any other information you would like provide about your project?

OJP will require each applicant to submit a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under Goals, Objectives, and Deliverables.

Note: applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Award recipients will be required to provide the relevant data by submitting quarterly performance data through the Transforming Victim Services module in OVC’s online Performance Measurement Tool (PMT), located at https://ovcpmt.ojp.gov/, or in a new information technology system being developed for all DOJ grant-making components.

Applicants should review the applicable performance measures at https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf.

Grantees under this solicitation will be required to complete the following sections, if applicable to the award, including any relevant shared measures.

V. Collaborative Partnerships (for consortia) VI. Strategic Planning VII. Victim Services

Reports generated from OVC’s PMT system must be uploaded to JustGrants every 6 months as an attachment to the semiannual progress report.

Applicants can also visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

Award recipients will be required to submit performance measure data in OVC’s Performance Measurement Tool (PMT), and separately submit a semiannual, annual performance report in JustGrants. Further guidance on the post-award submission process will be provided, if selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under “Note on Project Evaluations” in the OJP Grant Application Resource Guide.

Budget and Associated Documentation

Applicants will complete the JustGrants web-based budget form.

See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement

Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high risk status)

Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Travel Budget Requirement

Applicants should budget funding for a minimum of two key personnel to travel to at least one DOJ-sponsored training or convening per year for the duration of their project period, for example, the National Indian Nations Conference (winter or spring 2022). Please use Washington, D.C., as the destination when calculating the estimated costs of round-trip airfare, lodging, and per diem. The actual locations will be determined at a future date.

#_bookmark1 https://ovcpmt.ojp.gov/ https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf https://www.ojp.gov/performance https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budgetInfo https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#indirectCosts https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Allowable and Unallowable Costs

Funding authorizations for this program limit allowable expenses to those associated with serving crime victims. Examples include costs of direct services (e.g., staff, equipment, supplies) that meet the needs of crime victims; assistance in navigating the complex systems often associated with victimization (e.g., criminal justice, child welfare); and activities and services that provide awareness about victimization and the resources available to victims.

Funding cannot be used for activities that are NOT related to victim services – for example, activities that are centered on crime prevention, investigation, prosecution, offender services, or corrections. Primary prevention programs are also unallowable under this solicitation. A comprehensive list of Allowable and Unallowable Costs can be found in the Allowable / Unallowable Cost Chart at the end of this document. Proposed budgets may not include costs that duplicate costs supported under other federal or state grants, or that supplant (i.e., replace) existing funding for victim services.

Note: This solicitation expressly modifies the OJP Grant Application Resource Guide: The “Disclosure of Process Related to Executive Compensation” provisions in the “Application Attachments” section of the Guide, do not apply to this solicitation.

Budget Worksheet and Budget Narrative (Web-based Form) Applicants will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable)

Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Additional Application Components

The applicant will attach the requested documentation in JustGrants.

Tribal Authorizing Resolution (if applicable) Tribes and ANCSA Regional Corporations submitting applications on their own behalf are not required to attach a tribal resolution. For consortia of tribes and any applicant authorized as the designee of a tribe to submit an application on the tribe’s behalf, an official, signed tribal resolution on tribal letterhead, or a legal equivalent is required. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions.

Project Timeline OJP will require each applicant to submit a project timeline, indicating project activities and major milestones on a timeline reflecting the length of the proposed project in months as an attachment in JustGrants.

Disclosures and Assurances Applications will complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.

O-OVC-2021-90001

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#indirect-cost https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#tribalAuthorizing https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#disclosure-lobby https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements

Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL will be submitted in Grants.gov by 3:00 pm eastern time May 12, 2021. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification.

The full application will be submitted in JustGrants by 3 p.m. eastern time June 14, 2021 To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Process OJP reviews each application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions.

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

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Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

Federal Awarding Agency Contact(s) For OJP contact(s), see page 2.

For contact information for Grants.gov and JustGrants, see page 2.

Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Allowable/Unallowable Cost Chart

FY 2021 Tribal Victim Services Set-Aside Program Examples of Allowable and Unallowable Costs

This document provides examples of program activities and specific costs for which Office for Victims of Crime (OVC) Tribal Victim Services Set-Aside (VSSA) Program grant funds may be used. Use this document when developing your Budget Detail Worksheet and Program Narrative (which should be consistent with each other) to describe the proposal for OVC review. Funding must be used to provide services to crime victims. OVC will review all proposed costs in the context of the grant proposal. To use this document:

Use DOJ’s Grants Financial Guide and 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, hereafter “Part 200 Uniform Requirements”) as a resource for your budget-related questions, and in conjunction with your tribe’s or organization’s policies and procedures, to determine the parameters of budgeted costs.

When considering whether costs are allowable through this grant program, use these two questions as a guide:

Is this cst related to supporting or assisting crime victims?

Hw does this expense help crime victims?

There are certain cost categories that are generally unallowable in grant project budgets. They include:

Activities or services not victim-service related, or otherwise not directed at assisting victims or improving victim services.

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Costs incurred outside of the project period.

Activities focused primarily on crime prevention.

Criminal justice activities (investigation, prosecution, court, and corrections work) that are not victim services.

(This does not preclude criminal justice agencies from using grant funds to provide victim services – for example, a victim advocate within a prosecutor’s office.)

Food/beverages/meals/refreshments at meetings, conferences, or trainings. (This does not preclude food and beverages provided as emergency supports for crime victims or food provided as part of cultural/traditional activities reasonably incorporated into victim services.)

Lobbying.

Fundraising activities.

Legal services for criminal defense and tort actions.

Research (i.e., the cost of gathering, analyzing, or publishing data for the purpose of contributing to the general body of knowledge about a particular subject).

Audit costs not associated with the organizational audit requirements of OMB Circular A-133 or Subpart F of the Part 200 Uniform Requirements.

Entertainment, including social, diversion, and amusement activities.

Purchasing real property.

Notice – Supplanting Prohibited: OVC grant funds are to be used to enhance or expand services to victims, not to substitute (supplant) other existing funding sources. In other words, you may not deliberately substitute OVC grant funds in place of tribal government funding that is otherwise available for victim services. For example, if your tribe spends $100,000 per year on victim services, you may not deliberately decrease this funding to $50,000 because you receive a $50,000 OVC grant. (Changes in spending due to considerations other than receipt of OJP grant funds – e.g., jurisdiction-wide budget reductions across all programs – are not considered supplanting.)

Examples of Allowable and Unallowable Costs

Cost Category Allowable Cost Examples Unallowable Cost Examples

A. Personnel Personnel Costs: Award funds may be used to pay the salary for full- and part-time employees who will spend their time and effort providing services to victims of crime. See DOJ Grants Financial Guide (3.9 Allowable Costs, Compensation for Personal Services) and 2 C.F.R. § 200.430.

Note: Recipients must track staff time spent on grant activities. Time not spent on grant-related activities (i.e., not allocable to the grant) may not be charged to grant funds.

Example:

If the Executive Director is expected to spend only 30% of their time on grant activities, salary for the position should be budgeted at 30% of annual salary.

The recipient must keep documentation (e.g., timesheets) that show the Executive Director’s time spent on grant activities, and this documentation must be consistent with the amount of grant funds obligated, expended, and drawn down for those activities.

If the Executive Director ends up spending only 20% of their time on grant activities, the grantee may only obligate, expend, and draw down funds commensurate with that, and not the full 30% budgeted.

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Personnel

Types of Costs

Salary – Compensation paid must be reasonable and consistent with that paid for similar work in the organization.

Annual cost-of-living increases.

Performance-based bonuses (incentive compensation) – to the extent that overall compensation is reasonable and bonuses are consistent with a pre-existing employment agreement or grantee policy. 2 C.F.R. 200.430 (f).

Types of Positions

Victim advocates, coordinators, specialists, etc. – professionals trained to support crime victims (e.g., counsel victims, offer emotional support, provide information, accompany victims, staff crisis hotlines, run support groups).

Case managers – provide follow-up care and identify, coordinate, and link victims to services.

Program coordinators – personnel who lead multidisciplinary team efforts, for example Sexual Assault Nurse Examiner-Sexual Assault Response Teams (SANE-SART), and child protection teams (for cases involving child abuse and neglect).

Outreach coordinators – personnel who work to increase public awareness of the victim services available.

Executive and administrative staff – are typically budgeted as a percent of salary, if they will not work full time on the grant:

Executive directors, administrators, or other senior management positions to provide supervision for direct victim services staff.

Administrative support personnel who support grant-related activities such as data entry/statistics, grant financial reporting, preparation of financial documents such as reimbursement claims, preparation and submission of required grant reports, etc.

Specialized on-staff professionals Forensic interviewers (e.g., for a child advocacy center).

Mental health professionals qualified to provide mental health services (e.g., psychologists, social workers, counselors).

Medical providers to provide medical services to crime victims directly related to the survivors’ victimization that are not covered by other sources.

Attorneys to provide legal services for victims of crime on issues related to the underlying victimization. For example, representing victims seeking a protective order, family law matters (e.g., divorce, custody, and child support), housing, employment, bankruptcy, and crime victims’ rights enforcement.

Time not allocable to grant activities.

Personnel activities that include:

Fundraising. Grant-funded personnel performing fundraising activities may not charge time/effort spent on those fundraising activities (e.g., coordinating/organizing fundraising) to the award.

Lobbying or advocacy activities with respect to legislation or to administrative changes to regulations or administrative policy (cf. 18 U.S.C. 1913), whether conducted directly or indirectly.

Offender services not related to victimization.

Investigation, prosecution, court, and corrections personnel, such as law enforcement officers, criminal investigators, prosecutors, pre-trial services officers, probation officers, judges, clerks, and court administrators. (This does not preclude an investigative, prosecution, court, or corrections agency from using grant funds to employ personnel to provide victim services

– for example, a victim advocate within a prosecutor’s office.)

Criminal defense or tort actions.

Payment of temporary key personnel in vacant positions (unless prior approval has been given by OVC).

B. Fringe Benefits Fringe Benefits: Allowances and services provided in compensation in addition to regular salaries and wages. Fringe benefits costs must be reasonable, and are allowable to the extent required by law, agreement, or established policy of the grantee.