O-OVC-2021-77001-OVC FY21 TRTOOL-V6_SI-77001.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2021 Invited to Apply - Tribal Victim Services Resources Mapping Project Assistance Listing Number # 16.841

Grants.gov Opportunity Number: O-OVC-2021-77001

Solicitation Release Date: March 25, 2021 1:45 PM

Version: 6

Grants.gov Deadline: April 27, 2021 11:59 PM

Application JustGrants Deadline: May 11, 2021 11:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) is seeking an application for funding for the Tribal Victim Services Resources Mapping Project. This project furthers the Department’s mission by improving access to comprehensive victim services for American Indian and Alaska Native (AI/AN) crime victims.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other The eligible applicant is the National Center for Victims of Crime.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact Information For technical assistance with submitting the SF-424 and SF- LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov, 833–872–5175. The JustGrants Service Desk operates 5 a.m. – 9.p.m. EST Monday - Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and Federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the OVC contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline.

For assistance with any other requirements of this solicitation, contact Bethany Case, Grants Management

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https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://ovc.ojp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov

Specialist by telephone at 202-532-5944, or by email at bethany.case@ojp.usdoj.gov.

Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html . To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide.

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Contents

OVC FY 2021 Invited to Apply - Tribal Victim Services Resources Mapping Project 1 Contact Information 1 Program Description 5

Overview 5 Specific Information 5 Goals, Objectives, Deliverables, and Timeline 5

Federal Award Information 5 General Guidance for Federal Award 5 Awards, Amounts and Durations 5 Types of Awards 5 Financial Management and System of Internal Controls 5 Cost Sharing or Matching Requirement 6 Pre-agreement Costs (also known as Pre-award Costs) 6 Limitation on Use of Award Funds for Employee Compensation: Waiver 6 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 6 Costs Associated with Language Assistance (if applicable) 6

Eligibility Information 6 Application and Submission Information 6

Information to Complete the Application for Federal Assistance (SF-424) 6 Standard Applicant Information (JustGrants 424 and General Agency Information) 7 Proposal Narrative 7 Budget and Associated Documentation 7 Budget Worksheet and Budget Narrative (Web-based Form) 7 Non-competitive Justification 7 Indirect Cost Rate Agreement (if applicable) 7 Financial Management Questionnaire (including applicant disclosure of high-risk status) 7 Disclosure of Process Related to Executive Compensation 8 Disclosures and Assurances 8 Disclosure of Lobbying Activities 8 DOJ Certified Standard Assurances 8 Applicant Disclosure of Duplication in Cost Items 8 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters;

and Drug-Free Workplace Requirements 8 How to Apply 8 Submission Dates and Time 8

Application Review Information 8 Review Process 8

Federal Award Administration Information 8 Federal Award Notices 8 Administrative, National Policy, and Other Legal Requirements 8

Information Technology (IT) Security Clauses 9 General Information about Post-Federal Award Reporting Requirements 9

Federal Awarding Agency Contact(s) 9 Other Information 9

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 9

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See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) . 9

Provide Feedback to OJP 9 Performance Measures 9 Application Checklist 9

Program Description Overview The purpose of this project is to improve access to comprehensive victim services for American Indian and Alaska Native (AI/AN) crime victims by collecting and categorizing information about services available to AI/AN victims at all levels, including tribal, state, regional, and federal; developing this data into a state-of-the-art resource mapping and referral tool;

and publishing the tool to the public in a user-friendly format.

Statutory Authority: This project is authorized by 34 U.S.C. § 20103(c)(1)(A).

Specific Information The Tribal Victim Services Resource Mapping Project (“the Tool”) aims to increase access to services for AI/AN victims of crime by collecting and categorizing information about services available to victims at all levels, including tribal, state, regional, and federal; developing this data into a state-of-the-art resource mapping and referral tool; and publishing the tool to the public in a user-friendly format. Through this project, OVC will support the transition of the Tribal Resources Tool created by the National Center for Victims of Crime (NCVC) to the OJP website, support maintenance and updating of the Tool for a 12-month period, and support the development of a 5-year plan to keep the Tool updated and relevant.

The awardee will work closely with OVC and OJP Office of the Chief Information Officer (OCIO) on this project.

Goals, Objectives, Deliverables, and Timeline Goals The goal of this project is to sustain the Tribal Victim Services Resource Mapping Tool to improve access to information and services for AI/AN victims, victim service providers, the public, and private, state, and federal funders.

Objectives With this funding, the awardee will work with OJP Office of the Chief Information Officer to (1) house the tool on the OJP website and (2) develop a 5-year plan for maintaining and updating the data in the tool.

Deliverables

1. An up-to-date and fully functioning web-based tool, housed on the OJP website.

2. Updates to the tool through March 31, 2022 (or through the duration of the budget period for this project, whichever is longer).

3. A 5-year plan, including projected costs, for maintaining and updating the tool.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under Content of Application Submission.

Federal Award Information General Guidance for Federal Award Total number of awards OVC expects to make: 1 Maximum dollar amount for each award: $200,000 Total amount to be awarded under solicitation: $200,000 Period of performance start date: June 1, 2021 Period of performance duration: 12 months

Awards, Amounts and Durations Anticipated Total Amount to be Awarded Under Solicitation $200,000.00

Types of Awards

OVC expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide.

Financial Management and System of Internal Controls https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement

This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Cost s).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Limitation on Use of Costs Associated with Language Assistance.

Eligibility Information For eligibility information, see the title page.

For information on cost sharing or matching requirements, see Federal Award Information.

Application and Submission Information See the Application Elements and Formatting Instructions section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424) The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section F of the SF-424, please include the name and contact information of the individual who will complete application materials in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O.

12372.”) https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#pre-agreement-costs https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#limitation-use-award https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#limitation-use-award https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#complete-application https://www.archives.gov/federal-register/codification/executive-order/12372.html

Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, applicants will need to add: zip codes for areas affected by the project; confirm their Authorized Representative; and verify the organizations legal name and address.

Proposal Narrative

a. Description of the Issue Describe why this project is significant to facilitating access to service for crime victims in AI/AN communities.

b. Project Design and Implementation Describe the strategy to address the objectives and deliverables of the program. List the proposed program activities and describe how they relate to the stated objectives. Provide a timetable indicating when activities or program milestones are to be accomplished.

c. Capabilities and Competencies Describe the capabilities and competencies to accomplish the goals and objectives of the project.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures Describe the process for measuring project performance. Identify who will collect the data; who is responsible for performance measurements; and how the information will be used to guide and evaluate the impact of the project.

Describe the process to accurately report data.

Note: applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under “Goals, Objectives, and Deliverables.”

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under “Note on Project Evaluations” in the OJP Grant Application Resource Guide.

Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Applicants will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide for additional information.

Non-competitive Justification

NCVC created the Tribal Resource Tool (TRT) under a competitive award from OVC, and has grown it into a robust resource for AI / AN Communities. Because NCVC developed the software and the community mapping system that supports the software, they are the only vendor who can quickly and efficiently move the TRT from their own platform to the OJP website. Moving the TRT to the OJP website will save the government money over the long-term. The need for crime victim services in Indian Country, and ready access to those services, is high.

NIJ-funded research published in 2016 reported that over 37 percent of AI / AN adults experienced psychological, physical, and / or sexual violence or stalking within the prior 12 months period. The same research showed that over 80 percent of AI / AN persons experience such violence over their lifetimes.

Indirect Cost Rate Agreement (if applicable)

Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an

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Disclosure of Process Related to Executive Compensation

If applicable, applicants will submit a description of the process used to determine compensation by uploading the document and an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Disclosures and Assurances Applications will complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements

Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL will be submitted in Grants.gov by 11:59 p.m. on April 27, 2021. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification.

The full application will be submitted in JustGrants by 11:59 p.m. on May 11, 2021. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Process OJP reviews each application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions.

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements

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If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, quarterly progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

Federal Awarding Agency Contact(s) For OJP contact(s), see page 2.

For contact information for Grants.gov and JustGrants, see page 2.

Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Performance Measures

Objective Performance Measure(s) Data Grantee Provides

Gather, analyze, synthesize, and categorize tribal victim services information.

Number of deliverables that meet expectations.

Number of victim services resources identified and included in the Tool.

Application Checklist Tribal Victim Services Resources Mapping Project

This application checklist has been created as an aid in developing an application.

What an Applicant Must Do:

Prior to Registering in Grants.gov:

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Acquire a DUNS Number (see OJP Grant Application Resource Guide) Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)

To Register with Grants.gov:

Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide) Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)

To Find Funding Opportunity:

Search for the Funding Opportunity on Grants.gov Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm (see OJP Grant Application Resource Guide)

Overview of Post-Award Legal Requirements:

Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2021 Awards” in the OJP Funding Resource Center.

Scope Requirement:

The federal amount requested is within the allowable limit(s) of $200,000.

Eligibility Requirement: The eligible applicant is the National Center for Victims of Crime

Submit SF-424 and SF-LLL in Grants.gov

After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications That:

Submission has been received in Grants.gov Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If No Grants.gov Receipt and Validation, or Error Notifications are Received:

Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)

Content of Application Submission

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (SF-424 info from Grants.gov)

Proposal Narrative Budget and Associated Documentation Budget Worksheet and Budget Narrative Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide) Disclosure of Process related to Executive Compensation Disclosures and Assurances Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Guide) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Submit Application in JustGrants:

Application has been successfully submitted in JustGrants

If No JustGrants Application Submission, Validation, or Error Notifications are Received:

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Contact JustGrants.Support@usdoj.gov or 833–872–5175 regarding technical difficulties mailto:JustGrants.Support@usdoj.gov