O-OVC-2021-163001-OVC+FY21+TribalTTANC-V1.pdf.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2021 Invited to Apply - Tribal Set-Aside Training and Technical Assistance Program

Assistance Listing Number # 16.841

Grants.gov Opportunity Number: O-OVC-2021-163001

Solicitation Release Date: August 13, 2021 11:00 AM

Version: 1

Grants.gov Deadline: August 20, 2021 11:59 PM

Application JustGrants Deadline: August 23, 2021 12:00 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) is seeking to provide training and technical assistance to enhance the organizational and programmatic capacity of organizations in American Indian and Alaska Native (AI/AN) communities to support victims of crime through a broad range of services.

The program’s purpose is aligned with both the DOJ strategic goal number three, to ensure the fair and efficient administration of justice, and OVC’s mission, to enhance the Nation’s capacity to assist crime victims by providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other

This noncompetitive solicitation is by invitation only for Fox Valley Technical College and Unified Solutions Tribal Community Development Group, Inc.

In general, OVC expects that a prospective applicant that is sent an OJP Invitation Letter will be eligible to receive funding as described in the invitation. (Under certain circumstances, however, OJP ultimately may determine that an invited applicant is not, in fact, legally eligible to receive an award.)

OVC will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact Information For technical assistance with submitting the SF-424 and SF- LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at

O-OVC-2021-163001

https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov, 833–872–5175. The JustGrants Service Desk operates 5 a.m. – 9.p.m. EST Monday - Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and Federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the OVC contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline.

For assistance with any other requirements of this solicitation, contact Jessica Andrew by telephone at 202-598-697 1or by email at jessica.andrew@ojp.usdoj.gov.

Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html. To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide.

O-OVC-2021-163001

mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov https://www.grants.gov/web/grants/register.html

Contents

Contact Information 1 Program Description 5

Overview 5 Goals, Objectives, Deliverables, and Timeline 5

Under this solicitation, invited applicants will continue to assist communities with developing comprehensive victim services in AI/AN communities through the goals, objectives, and activities listed in the FY 2018 Tribal Set-Aside TTA Program solicitation. OVC may expand the scope of activities. Please refer to the OJP Invitation Letter for information about expanded activities.

Evidence-Based Programs or Practices 5 Information Regarding Potential Evaluation of Programs and Activities 5

Federal Award Information 5 General Guidance for Federal Award 5 Awards, Amounts and Durations 5 Types of Awards 5 Financial Management and System of Internal Controls 6 Cost Sharing or Matching Requirement 6 Pre-agreement Costs (also known as Pre-award Costs) 6 Limitation on Use of Award Funds for Employee Compensation: Waiver 6 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 6 Costs Associated with Language Assistance (if applicable) 6

Eligibility Information 6 Application and Submission Information 6

Information to Complete the Application for Federal Assistance (SF-424) 6 Standard Applicant Information (JustGrants 424 and General Agency Information) 7 Proposal Abstract 7 Proposal Narrative 7 Goals, Objectives, Deliverables, and Timeline 7 Budget and Associated Documentation 7 Indirect Cost Rate Agreement (if applicable) 8 Financial Management Questionnaire (including applicant disclosure of high-risk status) 8 Disclosure of Process Related to Executive Compensation 8 Additional Application Components 8 Research and Evaluation Independence and Integrity Statement 8 Disclosures and Assurances 8 Disclosure of Lobbying Activities 8 DOJ Certified Standard Assurances 8 Applicant Disclosure of Duplication in Cost Items 8 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 8 Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) 8 How to Apply 9 Submission Dates and Time 9

Application Review Information 9 Review Process 9

Federal Award Administration Information 9 Federal Award Notices 9

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Administrative, National Policy, and Other Legal Requirements 9

Information Technology (IT) Security Clauses 9 General Information about Post-Federal Award Reporting Requirements 9

Federal Awarding Agency Contact(s) 10 Other Information 10

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 10 See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) . 10

Provide Feedback to OJP 10 Performance Measures 10 Application Checklist 10

Program Description Overview The OVC Tribal Set-Aside Training and Technical Assistance Program will provide training and technical assistance to existing and potential OVC grant recipients to enhance their efforts to successfully implement projects to develop, expand, and strengthen victim service programs in AI/AN communities.

Please review the Program Description section of the original solicitation posted at https://www.ovc.gov/grants/pdftxt/FY-2018-Tribal-Set-Aside-TTA-Program-508.pdf

Statutory Authority: This project is authorized by the Commerce, Justice, Science, and Related Agencies Appropriations Act, 2021, sec. 510.

Goals, Objectives, Deliverables, and Timeline Under this solicitation, invited applicants will continue to assist communities with developing comprehensive victim services in AI/AN communities through the goals, objectives, and activities listed in the FY 2018 Tribal Set- Aside TTA Program solicitation. OVC may expand the scope of activities. Please refer to the OJP Invitation Letter for information about expanded activities.

Invited applicants should possess the capacity to deliver national-scope, high quality technical assistance and capacity building across tribes in the lower 48 and in Alaska. At a minimum, technical assistance should include:

Evaluating individual grantee needs and creating customized TTA and capacity building plans in coordination with individual grantees or OVC grant managers;

1.

Preparing consistent and comprehensive technical assistance plans to address the capacity building and technical assistance needs of tribes and tribal-serving entities;

2.

Delivering technical assistance and capacity building support to support tribal grantees’ success in administering their OVC-funded victim services programs.

3.

Supporting individual grantees in identifying and adopting program process evaluation measurements, goals, and collection methods, as requested by grantees; and

4.

Creating resources and tools to support grantees in adapting and sustaining services for crime victims in response to a public crisis or emergency.

5.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information General Guidance for Federal Award Total number of awards OVC expects to make: 2 Maximum dollar amount for each award: up to $1 million Total amount to be awarded under solicitation: up to $2 million Period of performance start date: October 1, 2021 to September 30, 2022 Period of performance duration:12 months

Awards, Amounts and Durations Anticipated Total Amount to be Awarded Under Solicitation $2,000,000.00

Types of Awards

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OVC expects to make an award under this solicitation as a cooperative agreement, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Cost s).

Limitation on Use of Award Funds for Employee Compensation: Waiver

See the OJP Grant Application Resource Guide for information on Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

See the OJP Grant Application Resource Guide for information on Prior Approval, Planning and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable)

See the OJP Grant Application Resource Guide for information on Limitation on Use of Costs Associated with Language Assistance.

Eligibility Information For eligibility information, see the title page.

For information on cost sharing or matching requirements, see Federal Award Information.

Application and Submission Information See the Application Elements and Formatting Instructions section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424) The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section F of the SF-424, please include the name and contact information of the individual who will complete application materials in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered

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Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, applicants will need to add: zip codes for areas affected by the project; confirm their Authorized Representative; and verify the organizations legal name and address.

Proposal Abstract A proposal abstract (no more than 400 words) summarizing the proposed project including primary activities, products and deliverables, the service area, and who will benefit from the proposed project, will be completed in the JustGrants Web-based form.

Proposal Narrative The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point Times New Roman font; have no less than 1-inch margins; and should not exceed 20 pages. Pages should be numbered and submitted as an attachment. If the proposal narrative fails to comply with these length restrictions, OVC may negatively consider such noncompliance in final award decisions.

The following sections must be included as part of the proposal narrative:

a. Description of the Issue OR Statement of the problem if research is involved

b. Project Design and Implementation

Describe the detailed tasks and activities that will be completed during the 12-month award period that align with the project goals and objectives, including, where applicable, the enhancement of existing, or development of new, tasks and activities to meet the needs of rural and frontier tribal communities.

c. Capabilities and Competencies

In addition to providing information about experience in delivering TTA and program support on crime victim’s issues, applicants must demonstrate that they have the appropriate experience, knowledge, and credibility working with AI/AN communities; documented evidence of working with AI/AN communities; and letters of support from AI/AN communities.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Note: applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under “Goals, Objectives, and Deliverables.”

Applicants can also visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

Award recipients will be required to submit performance measure data in the OVC Performance Measurement Tool and separately submit a semiannual performance report in JustGrants. Further guidance on the post-award submission process will be provided, if selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under “Note on Project Evaluations” in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline Applicants will submit the program’s goals, objectives, deliverables, and timelines in the JustGrants Web-based form. See the OJP Grant Application Resource Guide for additional information.

Budget and Associated Documentation

The narrative information included as part of the Budget Detail Worksheet should— display a clear link between the specific project activities and the proposed budget items, and not contain items that

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distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating a partner with which the grantee has a Memorandum of Understanding (MOU), and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

2.

See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable)

Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Disclosure of Process Related to Executive Compensation

If applicable, applicants will submit a description of the process used to determine compensation by uploading the document and an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Additional Application Components

The applicant will attach the requested documentation in JustGrants.

Research and Evaluation Independence and Integrity Statement If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. Applicants will submit a description of their research and evaluation independence and integrity by uploading the document as an attachment in JustGrants. For additional information regarding demonstrating research/evaluation independence and integrity, including appropriate safeguards, see the OJP Grant Application Resource Guide.

Disclosures and Assurances Applications will complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances

See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements

Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

If applicable, applicants will submit as an attachment in JustGrants See the OJP Grant Application Resource Guide for additional information. A DOJ High Risk Grantee is a recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

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How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL will be submitted in Grants.gov by 11:59 p.m. eastern time (ET) on August 20, 2021. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification.

The full application will be submitted in JustGrants by 12:00 p.m. eastern time (ET) on August 23, 2021.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Process OJP reviews each application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, quarterly performance measurement reports, semiannual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

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Federal Awarding Agency Contact(s) For OJP contact(s), see title page.

For contact information for Grants.gov and JustGrants, see title page.

Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP

See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Performance Measures Award recipients will be required to submit performance measure data and performance reports in JustGrants. Examples of the performance measures questionnaire can be found at https://ovc.ojp.gov/funding/performance-measures-overview.

Further guidance on the post-award submission process will be provided, if selected for award.

Application Checklist

OVC FY 2021 Invited to Apply - Tribal Set-Aside Training and Technical Assistance Program

This application checklist has been created as an aid in developing an application.

What an Applicant Must Do:

Prior to Registering in Grants.gov:

Acquire a DUNS Number (see OJP Grant Application Resource Guide) Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)

To Register with Grants.gov:

Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide) Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)

To Find Funding Opportunity:

Search for the Funding Opportunity on Grants.gov Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm (see OJP Grant Application Resource Guide)

Overview of Post-Award Legal Requirements:

Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2021 Awards” in the OJP Funding Resource Center.

Scope Requirement:

The federal amount requested is within the allowable limit(s) of $1,000,000

Eligibility Requirement:

See Title page.

Submit SF-424 and SF-LLL in Grants.gov

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After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications That:

Submission has been received in Grants.gov Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If No Grants.gov Receipt and Validation, or Error Notifications are Received:

Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)

Content of Application Submission

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (SF-424 info from Grants.gov)

Proposal Abstract

Proposal Narrative Budget Worksheet and Budget Narrative Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide) Disclosure of Process related to Executive Compensation Additional Application Components Research and Evaluation Independence and Integrity(see OJP Grant Application Resource Guide)

Disclosures and Assurances Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Guide) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Submit Application in JustGrants:

Application has been successfully submitted in JustGrants

If No JustGrants Application Submission, Validation, or Error Notifications are Received:

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