O-OVC-2021-11005-OVC FY20 VOCA VC-V1_SI-111005.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2021 VOCA Victim Compensation Formula Grant Assistance Listing Number # 16.576

Grants.gov Opportunity Number: O-OVC-2021-11005

Solicitation Release Date: May 19, 2021 9:00 AM

Version: 1

Grants.gov Deadline: July 06, 2021 11:59 PM

Application JustGrants Deadline: July 19, 2021 11:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime is seeking applications for funding for the Fiscal Year (FY) 2021 Victims of Crime Act (VOCA) Victim Compensation Formula Grant Program. This program furthers the Department’s mission by providing crucial financial assistance to hundreds of thousands of crime victims each year.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the “Limitation on Use of Award Funds for Employee Compensation; Waiver” provisions in the “Financial Information” section of the OJP Grant Application Resource Guide, or the “Disclosure of Process Related to Executive Compensation” provisions in the “Application Attachments” section. It also deviates from the “Application Elements and Formatting Instructions” section of the Guide, as described below in Application and Submission Information.

Eligible Applicants:

State governments, Other

Other Territories and possessions of the United States

Applicants must be State victim compensation programs that are eligible to administer VOCA Victim Compensation grants. Note: For purposes of this program, the term “state” includes the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, and any other possession or territory of the United States. 34 U.S.C. § 20102(d)(4).

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact Information For technical assistance with submitting the SF-424 and SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800–518–4726, 606–545–5035, at Grants.gov customer support webpage, or email at support@grants.gov.

The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833–872–5175. The JustGrants Service Desk operates 5 a.m. ? 9 p.m., ET Monday – Friday; and 9 a.m. ? 5 p.m., ET Saturday, Sunday, and federal holidays.

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https://www.usdoj.gov/ https://www.ojp.gov/ http://www.ovc.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY 301–240–6310 (hearing impaired only), or by email at grants@ncjrs.gov. Response Center hours of operation are 10:00 a.m.–6:00 p.m. ET, Monday through Friday, and 10:00 a.m.–8:00 p.m. ET on the solicitation closing date.

Pre-Application Webinar OVC will conduct one pre-application webinar during which OVC staff will review the solicitation requirements and conduct a question and answer session with interested potential applicants. Participation is optional. When the webinar has been scheduled, the details and registration information will be available at https://ovc.ojp.gov/funding/funding-webinars.

Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html. To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide.

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Contents

Contact Information 1 Program Description 5

Overview 5 Statutory Authority 5 Specific Information 5 Goals, Objectives, Deliverables, and Timeline 5 Evidence-Based Programs or Practices 5 Information Regarding Potential Evaluation of Programs and Activities 5

Federal Award Information 5 Awards, Amounts and Durations 5 Availability of Funds 6 Types of Awards 6 Financial Management and System of Internal Controls 6 Cost Sharing or Matching Requirement 6 Pre-agreement Costs (also known as Pre-award Costs) 6 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 6

See the OJP Grant Application Resource Guide for i n formation on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs. 6

Costs Associated with Language Assistance (if applicable) 6 See the OJP Grant Application Resource Guide for i nformation on Costs Associated with Language Assistance. 6 Eligibility Information 6 Application and Submission Information 6

Information to Complete the Application for Federal Assistance (SF-424) 6 Standard Applicant Information (JustGrants 424 and General Agency Information) 6 Budget and Associated Documentation 7 Indirect Cost Rate Agreement (if applicable) 7 Financial Management Questionnaire (including applicant disclosure of high-risk status) 7

A Statement Regarding Use of Administrative and Training Funds 7 State Law Governing the Crime Victim Compensation Programs 7 OJP Financial Management and Grant Administration Training Certificates 7 Disclosures and Assurances 7 Disclosure of Lobbying Activities 7 DOJ Certified Standard Assurances 7 Applicant Disclosure of Duplication in Cost Items 7 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters;

and Drug-Free Workplace Requirements 8 Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) 8 How to Apply 8 Submission Dates and Time 8

Application Review Information 8 Review Process 8

Federal Award Administration Information 8 Federal Award Notices 8 Administrative, National Policy, and Other Legal Requirements 8 Information Technology (IT) Security Clauses 9

General Information about Post-Federal Award Reporting Requirements 9 Federal Awarding Agency Contact(s) 9 Other Information 9

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 9 See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a). 9

Provide Feedback to OJP 9 See the OJP Grant Application Resource Guide for information on how to Provide Feedback to OJP.

Performance Measures 9 Application Checklist 9

Program Description Overview The Department of Justice is committed to advancing work that promotes civil rights, increases access to justice, supports crime victims, protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

Under this solicitation, the Office for Victims of Crime (OVC) will award each eligible state victim compensation program an annual grant equal to 60 percent of the amount the program awarded in state-funded victim compensation payments during the fiscal year 2 years prior to the present fiscal year, other than amounts awarded for property damage. Statutory Authority: This grant program is authorized and funded by the Victims of Crime Act (VOCA) of 1984 (34 U.S.C. § 20102).

Statutory Authority 34 U.S.C. § 20102

Specific Information Funds under this program shall be used by the states for awards of compensation benefits to crime victims, with the following exception: States may retain up to 5 percent of their total grant for administrative and training purposes.

During the award acceptance process, applicants will be required to agree to an award condition providing an assurance that the State crime victim compensation program complies with (and will comply with) all conditions and eligibility criteria required by section 1403(b) of the Victims of Crime Act (VOCA) of 1984, 34 U.S.C. 20102(b), and the applicable program guidelines and regulations; and certifying that this award will not be used to supplant State funds otherwise available to provide crime victim compensation, 34 U.S.C. 20102(b)(3), or available for administering the state victim compensation program, 34 U.S.C. 20110(h).

Goals, Objectives, Deliverables, and Timeline The primary purpose of these grants is to supplement state efforts to provide financial compensation to crime victims throughout the nation for costs resulting from crime, and to encourage victim cooperation and participation in the criminal justice system.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under Content of Application Submission.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Period of Performance Start Date

10/1/20 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $134,624,000.00

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Availability of Funds This solicitation, and awards (if any are made) under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Types of Awards OVC expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information For eligibility information, see the title page.

Application and Submission Information See the Application Elements and Formatting Instructions section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

In Section F of the SF-424, please include the name and contact information of the individual who will complete application materials in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”

Standard Applicant Information (JustGrants 424 and General Agency Information)

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The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed.

Within this section, applicants will need to: add zip codes for areas affected by the project; confirm their Authorized Representative; and verify the organization's legal name and address.

Budget and Associated Documentation Indirect Cost Rate Agreement (if applicable) Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Applicants should provide the Office for Victims of Crime (OVC) with a general statement about how they intend to use the 5 percent of the award amount allowed for administration and training. See Compensation Guidelines, VII.C; 34 U.S.C.

20102(a)(3).

If you propose subawards or procurement contracts from your administrative funding allocation, and these meet the criteria for OJP review set out in the OJP Grant Application Resource Guide (e.g., proposed non-competitive contracts over $250,000), you should describe them in this attachment, if the details are known at the time of application.

A Statement Regarding Use of Administrative and Training Funds

Applicants should provide the Office for Victims of Crime (OVC) with a general statement about how they intend to use the 5 percent of the award amount allowed for administration and training. See Compensation Guidelines, VII.C; 34 U.S.C.

20102(a)(3).

If you propose subawards or procurement contracts from your administrative funding allocation, and these meet the criteria for OJP review set out in the OJP Grant Application Resource Guide (e.g., proposed non-competitive contracts over $250,000), you should describe them in this attachment, if the details are known at the time of application.

State Law Governing the Crime Victim Compensation Programs

Please attach a copy of the most current state law governing the crime victim compensation program.

OJP Financial Management and Grant Administration Training Certificates

Please attach the required current training certificate(s) for the Grant Award Administrator and Financial Manager for this formula grant application. Both the Grant Award Administrator and Financial Manager for this award must complete the "OJP financial management and grant administration training” within 120 days after the date of award acceptance, or have already completed it within 3 years prior to submission of this application.

A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm.

Disclosures and Assurances Applications will complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP

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Grant Application Resource Guide for additional information

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

If applicable, applicants will submit as an attachment in JustGrants See the OJP Grant Application Resource Guide for additional information. A DOJ High Risk Grantee is a recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html.

Applicants will submit the full application including attachments in JustGrants at https://justgrants.usdoj.gov/.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL will be submitted in Grants.gov by 11:59 p.m., eastern time (ET) on July 6, 2021. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification.

The full application will be submitted in JustGrants by July 19, 2021 by 11:59 p.m., eastern time (ET). To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Process OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. See the OJP Grant Application Resource Guide for information on the application review process for this solicitation.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.

Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant

Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions.

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

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Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, quarterly performance metrics, annual performance reports in JustGrants, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent.

(In appropriate cases, OJP may require additional reports.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description. Award recipients will be required to provide the relevant data by submitting quarterly performance metrics through OVC’s online Performance Measurement Tool (PMT), located at https://ovcpmt.ojp.gov. Applicants should examine the list of Victim Compensation performance measures at Victim Compensation – Performance Measures. Reports generated from OVC’s PMT system must be uploaded to JustGrants annually. Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance/ for an overview of performance measurement activities at OJP.

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

Federal Awarding Agency Contact(s) For OJP contact(s), see Contact Information.

For contact information for Grants.gov, see Contact Information.

Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to Provide Feedback to OJP.

Performance Measures Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance/ for an overview of performance measurement activities at OJP.

Application Checklist OVC FY 2021 VOCA Victim Compensation Formula Grant

This application checklist has been created as an aid in developing an application. The DOJ Application Submission Checklist is another resource.

What an Applicant Must Do:

Prior to Registering in Grants.gov:

Acquire a DUNS Number (see OJP Grant Application Resource Guide) Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)

To Register with Grants.gov:

Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide)

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Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)

To Find Funding Opportunity:

Search for the Funding Opportunity on Grants.gov Select the correct Competition ID [insert if applicable] Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm(see OJP Grant Application Resource Guide)

Overview of Post-Award Legal Requirements:

Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2021 Awards” in the OJP Funding Resource Center.

Scope Requirement:

The federal amount requested is within the allowable limit(s) of the state allocation chart.

Eligibility Requirement: See the title page.

Submit SF-424 and SF-LLL in Grants.gov

After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications That:

Submission has been received in Grants.gov Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If No Grants.gov Receipt and Validation, or Error Notifications are Received:

Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)

Receive email notification to complete application in JustGrants:

Complete Application in JustGrants

Content of Application Submission

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov (see OJP Grant Application Resource Guide) Standard Applicant Information (SF-424 info from Grants.gov) Statement Regarding Use of Administrative and Training Funds State Law Governing the Crime Victim Compensation Programs

Budget and Associated Documentation

Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide) Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) (see OJP Grant Application Resource Guide) OJP Financial Management and Grant Administration Training Certificates

Disclosures and Assurances

Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Guide)

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Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Submit Application in JustGrants:

Application has been successfully submitted in JustGrants

If JustGrants Application Submission, Validation, or Error Notifications are Received:

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