NYRA Commercial Banking EOI-2025-001wNDA.pdf

REQUEST FOR SUBMISSION OF AN

EXPRESSION OF INTEREST (“EOI”)

NYRA 2025-EOI 001

Commercial Banking and Cash Management Services

A) NON-DISCLOSURE AGREEMENT

Signing and returning the attached Non-Disclosure Agreement (“NDA”) (see Exhibit A.) is required to access additional non-public information and exhibits for this EOI. Signed NDAs, and/or any changes thereto, must be submitted on or before 5:00pm ET on October 9, 2025.

Signed NDAs should be sent to Allan Howell: ahowell@nyrainc.com referencing EOI #2025- 001 Commercial Banking and Cash Management Services

B) OVERVIEW

The New York Racing Association, Inc. (NYRA) is seeking Expressions Of Interest (EOI) and insights from qualified commercial banks operating within the State of New York (“Interested Proposer” or “Proposer”) to provide comprehensive commercial banking and cash management services. The information derived from this EOI may result in negotiations for a formal agreement with a qualified Interested Proposer. NYRA seeks best-in-class technology and relationship solutions from a commercial banking partner to ensure the most efficient and effective processes, and to further streamline and automate NYRA operations.

C) Authorized Contact Person

Proposers are advised that the Authorized Contact Person for all matters concerning this EOI is:

Allan Howell, Senior Director of Procurement

Mailing Address: Aqueduct Racetrack 110-00 Rockaway Boulevard Jamaica, NY 11417

Telephone #: 718-659-2338

E-Mail Address: ahowell@nyrainc.com with a copy to EOIBIDS@nyrainc.com

D) Background of The New York Racing Association, Inc.

Founded in 1955 and franchised to run thoroughbred racing at New York's three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course) through 2033, the New York Racing Association's mission is "Meeting the highest standards in thoroughbred racing and equine safety." With a lineage of nearly 150 years, NYRA tracks are the cornerstone of New York State's thoroughbred industry, which contributes more than $2 billion annually to its urban, suburban and rural economy.

NYRA tracks are proud to be accredited members of the National Thoroughbred Racing mailto:ahowell@nyrainc.com mailto:jstern@nyrainc.com

Association (NTRA) Safety & Integrity Alliance. Leading the industry in safety and welfare initiatives, NYRA tracks have earned “best practice” ratings in virtually every primary area examined by the Alliance since 2009.

NYRA’s current banking arrangement includes one bank servicing all locations.

For purposes of this EOI, banking services at all three NYRA tracks are to be taken into consideration. NYRA strongly prefers one bank that can service all its deposits and withdrawals at each of its three tracks. However, given the geographical location of Saratoga, Proposers have the option to bid on banking services for all three tracks, the two downstate tracks only, or Saratoga only. In this regard, NYRA reserves the right to select more than one Successful Bidder for this EOI.

NYRA is registered as a Money Services Business. Please see attached NYRA’s AML and check cashing policies.

II. EXISTING BANKING INFORMATION (Exhibit B.) will be issued after receipt of a signed

NDA.

III. SCOPE OF SERVICES

A) Required Banking Services

The desired Banking services include depositing, disbursing, monitoring, reporting, and electronic cash management services which are detailed below:

• Service providers must be FDIC insured and compliant with all federal and state regulatory authorizations.

• Online Treasury Management System o Payments

Initiating ACH payments Uploading NACHA files Creating ACH vendor templates Initiating wire payments (domestic and international) Creating wire vendor templates Money transfers between accounts Reports – standard and custom o Information Reporting Prior and current day (real-time) balances Account statements Analysis statements – bank fees Transaction search Image search Reports – standard and custom o Check Services Place stop payments Cancel stop payments

Image search Check deposit scanning ((4) scanners required for (all) accounts) Reports – standard and custom o File Services File uploads – positive pay File downloads to NYRA systems, i.e. statements to excel BAI reporting EDI reporting Reports – standard and custom o Technology Solutions Integration with SAP S4HANA (Accounting system) Integration with Unicorn/ PeopleGuru (Payroll system) Integration with Ariba (Purchasing system) Integration with InCompass (Horsemen system) o Fraud Control Check and ACH Positive Pay

View exceptions Pay decisions Return decisions

Payee verification Full check block ACH debit block Creating issues Creating cancels Reports – standard and custom o Administration Adding users User entitlements Login resets Password resets Reports – standard and custom o Implementation and System Training o Customer Support

• Armored Car Service (performed by third-parties) o Integration with accounts o Cash and coin deposits o Check deposits o Cash exchanges o Fees

• Letters of Credit o Issuance requirements o Collateral requirements o Fees

• Investments –NYRA operates under an investment policy which generally guides for adequate total investment return utilizing short-term, low-risk and highly liquid investments. NYRA seeks to minimize bank fees and maximize investment return while retaining flexibility for its operations.

o Earnings credits (state current ECR in bid proposal) o Money market accounts (state current interest rate in bid proposal) o Corporate Liquidity Management Sweeps o Other cash equivalents

• ATM services (currently with a 3rd party vendor)

• Lockbox Remittance - (3) lockboxes for Accounting and Admissions invoicing, linked to operating account o Processing of remittance payments o Image searches o Depositing to accounts o Delivery o Reports

• Zero Balance Accounts – (3) accounts linked to operating account o Payroll o Mutuels o Admissions

• Purchasing cards/ Bank issued credit cards/Travel and Expense Cards

• Currency services for the support of vault operations. Local branch near Saratoga

Springs, NY, between mid-July to early-September annually

• Connector for purposes of sending daily BAI files and receiving NACHA files and

Positive Pay files

• ERP Connectivity – Integrate to SAP S/4HANA Public Cloud Edition through

SAP Multi-Bank

B) Sponsorship/Hospitality

A successful partnership relies on the willingness to enhance a collaborative approach with NYRA for future growth of the sport through active sponsorship engagements. Thus, the NYRA Sponsorship Team requests that all proposers include a multi-year sponsorship and/or premium hospitality investment as part of their response. Each sponsorship and hospitality package will be tailored in collaboration with the proposer’s organization to align with specific objectives and budget considerations. In doing so, all NYRA venue assets will be taken into account to best achieve those shared objectives.

Founding-level assets may include, but are not limited to:

• Naming rights opportunities

• VIP hospitality access, such as luxury suite leases

• Exclusive and official category sponsorships

• Broadcast, digital, and social media branding

• Landmark asset branding

• Experiential activations

NYRA is committed to carefully evaluating all proposals, ensuring that sponsorship and/or hospitality commitments enhance, rather than compromise, the integrity of the products or services being offered.

(See Exhibit C-Additional New Belmont Tradition Collateral)

IV. SUBMISSION REQUIREMENTS

A) Conflict of Interest

Proposers must disclose any possible conflicts they may have with NYRA’s Board of Directors, NYRA’s executive management, and other officers, operating, and racing officials. NYRA’s current Board members are:

Marc Holliday; chairman David O’Rourke Michael Dubb C. Steven Duncker Stuart Janney III Earle Mack Georgeanna Nugent Ogden Phipps Andrew Rosen Stuart Subotnick Vincent Tese Najja Thompson Jerry Zaro Betty Leon Tina Marie Bond

B) Proposal Requirements

Each proposer is expected to provide NYRA with information, evidence, and demonstrations that will make possible a clear and informed decision about capacity, experience and efficiencies in the operational banking services described herein.

1) The response should contain a prospectus of the services required by NYRA.

2) The prospectus should contain the Roles and Responsibilities of a dedicated team that will be assigned to the NYRA account- A chart of responsibility and the reporting structure should be included.

3) The response should contain any costs/fees or charges associated with the service.

4) The response should concisely describe all of the proposer’s commercial banking service offerings and a description of how those services will meet the requirements outlined in the Scope of Services above.

5) The response may contain the proposer’s unique business characteristics to assist NYRA with comparative intelligence in the services market space.

6) The response should describe the CRM architecture from the date of contract execution to Training to expectations once the period of performance has commenced. This must include:

support structure (on shore/offshore etc. , 24/7 365 etc. including US public

Holidays).

dedicated live personnel a schedule of when automated versus live/personal services should be expected.

appropriate support access and escalation protocols.

any other customer experience enhancements in common use with business and corporate clients.

7) Proposers may submit their public filings and any other bona fide corporate information to support information with their proposals.

C) General Terms & Submission Instructions

1) This EOI is for informational and assessment purposes only and does not constitute a commitment by NYRA to enter a contract or issue a formal solicitation. Participation in this EOI does not guarantee inclusion in future procurement processes.

2) Confidentiality: While responses may contain proprietary information, NYRA reserves the right to use the insights for planning purposes. Respondents should clearly identify any confidential or proprietary details.

3) Costs: Any expenses incurred in preparing a response are the sole responsibility of the respondent. NYRA will not reimburse costs related to EOI submissions.

4) Evaluation Process: Responses may be reviewed by NYRA personnel or authorized representatives. NYRA reserves the right to request additional information or clarifications. Select respondents may be invited for further discussions or presentations.

5) Clarifications and Additional Questions about this EOI should be submitted via email to by 5:00 PM EST on Thursday , October 23, 2025.

6) NYRA’s responses will be circulated to all eligible Proposers by 5:00 P.M. EST on Thursday, October 30, 2025, via by email.

7) Submission Deadline: Responses must be submitted electronically to Allan Howell, Director of Procurement Services, at ahowell@nyrainc.com with a copy to EOIBIDS@nyrainc.com, no later than 5:00 PM EST on Thursday, November 13, 2025.

mailto:ahowell@nyrainc.com%20with%20a%20copy%20to%20EOIBIDS@nyrainc.com, mailto:ahowell@nyrainc.com%20with%20a%20copy%20to%20EOIBIDS@nyrainc.com, EOI 2025-001 (Exhibit A.)

Non-Disclosure Agreement

NON-DISCLOSURE & CONFIDENTIALITY AGREEMENT

This Non-Disclosure and Confidentiality Agreement dated DATE is between THE NEW

YORK RACING ASSOCIATION, INC., a New York Not-For-Profit Corporation, having a principal place of business at Aqueduct Racetrack, 110-00 Rockaway Blvd., Jamaica, New York 11417 (“Disclosing Party”), and COMPANY NAME, a STATE Corporation, having a principal place of business at ADDRESS (“Recipient”).

I. Proprietary Information. As used in this Agreement, the term “Proprietary Information” shall mean all non-public information of the Disclosing Party, including, but not limited to, drawings, plans, customer information, financial information, handle information, simulcast rates, business plans, ideas, samples, marketing plans, media, software programs, software source documents, algorithms, proposed products and services, and/or any other non-public information designated as trade secret or confidential or proprietary information by a Disclosing Party, whether by letter, by context, by use of an appropriate stamp or legend, or by identifying oral information, prior to or at the time any such trade secret or confidential or proprietary information is disclosed by the Disclosing Party to the Recipient or, if not so designated, by virtue of the disclosure or information, a reasonable person would believe such information to be confidential or proprietary. Any reproduction of any Proprietary Information of the Disclosing Party by the Recipient shall remain the property of the Disclosing Party and shall contain any and all confidential or proprietary notices or legends that appear on the original, unless otherwise authorized in writing by the other party.

II. Disclosure of Proprietary Information. Without prior written authorization of the

Disclosing Party, the Recipient shall:

A. Use such Proprietary Information only for the purpose for which it was disclosed and shall not use or exploit such Proprietary Information for its own benefit or for the benefit of another;

B. Protect the Proprietary Information against disclosure to third parties in the same manner and with the same degree of care, but not less than a reasonable degree of care for confidential information, with which it protects its own confidential information of similar importance;

C. Limit disclosure of Propriety Information received under this Agreement to persons within its organization who have a need to know such Proprietary Information in the course of the performance of their duties and who are bound to protect the confidentiality of such Proprietary Information.

III. Limit of obligations. The obligations of the Recipient hereunder shall not apply, and the

Recipient shall have no obligations, with respect to any Proprietary Information to the extent that such Proprietary Information

A. Is generally known to the public at the time of disclosure or becomes generally known through no wrongful act of the Recipient;

B. Was available to the Recipient at the time of disclosure otherwise than as a result of the Recipient’s breach of a legal obligation;

C. Is independently developed by the Recipient without reference to or reliance upon the Proprietary Information; or

D. Is required to be disclosed by the Recipient to comply with applicable laws or government regulations, provided the Recipient provides sufficient prior written notice of such disclosure to the Disclosing Party to afford the Disclosing Party the opportunity to oppose such disclosure.

IV. Ownership of Proprietary Information. The Recipient agrees that the Disclosing Party is and shall remain the exclusive owner of its Proprietary Information and all patent, copyright, trade secret, trademark, and/or other intellectual property rights therein. No license or conveyance of any such rights to the Recipient is granted or implied under this Agreement.

Nothing contained in this Agreement shall be construed as a grant by implication, estoppel or otherwise of a license by any party to another to make, have made, use or sell any product using Proprietary Information or as a license under any patent, patent application, utility model, copyright, or any other industrial or intellectual property right covering same. The parties agree that the software programs of the other parties contain valuable confidential information and each party agrees it shall not modify, reverse engineer, de-compile, create other works from, or disassemble any software programs contained in or containing the Proprietary Information of another party without the written consent of such other party.

V. Return of Documents. The Recipient shall, upon the request of the Disclosing Party, return to the Disclosing Party all documents, drawings, and/or other tangible manifestations of Proprietary Information received by the Recipient pursuant to this Agreement (and all copies and reproductions thereof.).

VI. Accuracy of Information. All Proprietary Information disclosed hereunder is provided “AS

IS”. Disclosing Party makes no implied or express representations or warranties as to the accuracy or completeness of the Proprietary Information.

VII. No Other Business Relationship. This Agreement does not represent or imply any agreement or commitment to enter into any further business relationship. This Agreement does not create any agency or partnership relationship between the parties or authorize a party to use the other party’s name or trademarks. Neither party is precluded from independently pursuing any activities similar to or in competition with the possible business relationship contemplated herein. Neither party will be liable to the other for any of the costs associated with the other’s efforts in connection with this Agreement (other than breach and all actions associated therewith).

VIII. Miscellaneous.

A. This Agreement, with respect to the subject matter hereof, constitutes the entire agreement of the parties and supersedes all prior agreements, written or oral, between the Disclosing Party and the Recipient, regarding confidential and proprietary information. This Agreement may not be modified, changed or discharged, in whole or in part, except by an Agreement in writing signed by the Disclosing Party and Recipient.

B. This Agreement shall be binding upon and inure to the benefit of the parties hereto and assigns. Neither party shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party.

C. The provisions of this Agreement are necessary for the protection of the business and goodwill of the parties and are considered by the parties to be reasonable for such purposes.

The Recipient agrees that any breach of this Agreement shall cause the Disclosing Party substantial and irreparable damages and, therefore, in the event of any such breach, in addition to other remedies that may be available, the Disclosing Party shall have the right to seek specific performance and other injunctive and equitable relief.

D. The use of the word “Recipient” shall be understood to be the singular as well as the plural, where appropriate.

E. This Agreement shall be governed by the laws of the State of New York, without regard to the conflicts of law principles thereof that would require the application of the laws of another jurisdiction.

F. Recipient hereby acknowledges that prior to signing this Agreement it has had the opportunity to review this Agreement and consult with legal and other advisors of its choice, it has been advised to secure an attorney to advise it as to the legal effect of this Agreement, and Recipient has either done so or has chosen not to do so. Recipient has read and fully understands all of the terms of this Agreement, and it voluntarily accepts and agrees to be bound by all of the terms and conditions of this Agreement. This Agreement shall be deemed jointly drafted by Recipient and the Disclosing Party and no ambiguity is to be construed against one party over the other.

G. This Agreement may be executed in counterparts, all of which, taken together, shall constitute the entire Agreement. For purposes of this Agreement, a facsimile or other electronic version of a party’s signature, such as a .pdf, printed by a receiving facsimile or printer shall be deemed an original signature.

THE NEW YORK RACING [COMPANY NAME]

ASSOCIATION, INC.

Signature: _____________________ Signature: _______________________

Name: ______________________ Name: _______________________

Title: _______________________ Title: ________________________

Date: ___________________ Date: __________________

(THIS PAGE INTENTIONALLY LEFT BLANK)

(See EXHIBIT C., NEW BELMONT TRADITION COLLATERAL)

Name: ______________________ Name: _______________________