NWWY00002100032 Statement of Work.docx

STATEMENT OF WORK

1.0 Background

The National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) Weather Forecasting Office (WFO) Cleveland currently located at 251 Fuller Rd B-300; Albany, NY 12203-3649 is being relocated to the fourth floor of the currently under construction Emerging Technology and Entrepreneurship Complex (ETEC), which is located at 1400 Washington Ave, Albany, NY 12222-0100.

WFO Cleveland consists of a staff of approximately twenty two (22) personnel and currently inhabits a space of approximately 6,000 square feet. The new suite is approximately 8,000 square feet.

The mover service requirements specified are to remove all identified contents from the identified spaces in the current WFO suite and relocate them to the newly constructed suite. The distance between the two buildings is approximately two (2) miles.

The following TENTATIVE dates are anticipated for critical project items:

Construction Completion – July 16, 2021 Furniture Installation – July 19 to August 6, 2021 Data/Telecom Installation – July 19 to August 6, 2021 Contract Performance Period: July 26 to August 20, 2021

The move will include relocating approximately twenty two (22) personnel contents along with 24 computer racks in the data center. The government will be responsible for disconnecting all antennas, computer equipment and racks as well as making final connections and powering up the antennas, computer equipment racks and all personal computers.

2.0 Schedule For Move

The move hours for pre-pack, office decommissioned and post-move follow up overlap with NOAA/NWS staff hours (7 AM to 4PM). However, if required movers shall go into evening hours to complete all required tasks.

The actual move will occur over one (1) workday. The move begins when the office shuts down on August 9 at 7 AM. There are no set hours for the actual move. Movers shall plan all activities and provide a detailed schedule showing how all required tasks will be accomplished by August 9 at 7 PM.

3.0 Statement of Needs and Services

The Contractor shall provide all project management, supervision, move personnel, equipment, vehicles, and moving supplies to relocate all designated NOAA staff, furniture & equipment from their existing suite to the new suite.

Move activities will occur in the following phases:

3.1 Pre-Move Packing

Contractor shall work with NOAA NWS teams to pre-pack all common space areas. Contractor shall provide packing materials and labels as well as two (2) personnel for approximately two (2) weeks in duration. Pre-packing will have to occur around NOAA/NWS Operations. The personnel shall where a face mask at all times in accordance with NOAA policy while inside the facility.

3.2 Office Move

Contractor shall relocate identify contents, equipment & minimal furniture from the existing suite to the new designated suite. During this phase the computer racks will be relocated as well as the antenna farm.

3.3 Office Decommissioning

Contractor shall remove and dispose of all left over furniture in the current office suite.

3.4 Post-Move Follow-Up

Contractor shall work with NOAA NWS teams to unpack all common space areas. Contractor shall provide packing materials and labels as well as two (2) personnel for approximately one and a half (1.5) weeks in duration. Post-move services will have to occur around NOAA/NWS Operations. The personnel shall where a face mask at all times in accordance with NOAA policy while inside the facility.

4.0 Handling & Coordination

The Contractor shall be responsible for the relocation of all identified NOAA government-owned property to the new location.

The contractor shall provide qualified labor, material and services necessary to protect all NOAA property from damage throughout the move process, including loading, transportation and unloading.

4.1 Computer Equipment (Standard Office and Racks)

The NOAA/NWS representatives will be responsible for labeling, disconnecting and preparing all computer equipment for relocation. The Contractor is required to provide the large self-sealing plastic bags to contain the computer peripherals for each system. The Contractor is responsible for relocating any computers and office equipment on equipment carts or computer bins (making every attempt to keep the systems together) and placing them as noted on the moving labels and floor layouts (Exhibit 5). The Government will be responsible for disconnecting and reconnecting any computer equipment or electronic equipment (copiers, fax machines, AV equipment, etc.)

4.2 Standard Office Material

NOAA/NWS personnel are responsible for packing all standard office materials and supplies in the individual offices/cubicles. Contractor personnel will support in common areas. Contractor will supply plastic crates for the employees to pack up their office material the Monday prior to the office move. These crates will be placed in the office/cubicle space in such a way to minimize disruption to the staff.

4.3 File Rooms

The Contractor shall provide sufficient packing materials for the packing of all the contents of document rooms. NOAA/NWS personnel are responsible for packing all files and/or documents in file rooms/areas. The Contractor shall be responsible for the transportation of these materials of materials (files, journals, etc.) at the specified storage location. NOAA/NWS personnel are responsible for unpacking all files and/or documents.

4.4 Confidential Material

NOAA/NWS personnel are responsible for packing all confidential material and/or documents. The Contractor shall provide sequentially numbered metal ties to secure the contents of secure documentation that may be packed in crates. All classified or confidential material and/or documents will be transported with line of sight escorts who are NOAA/NWS personnel. A designated NOAA employee shall oversee the relocation of all such items. This activity must be integrated into the daily move schedule. NOAA/NWS personnel are responsible for unpacking all classified or confidential materials and/or documents.

4.5 Packing Materials and Supplies

The Contractor must provide all packing materials and supplies necessary to complete an effective safe relocation and support the proposed work plan. Packing materials and supplies to be provided shall include, but are not limited to, the following:

4.5.1 Cardboard cartons of various sizes and configuration to accommodate the NOAA items

4.5.2 Plastic crates with 1 dolly for every 4 crates, for relocating employees

4.5.3 Security straps

4.5.4 Self-sealing plastic bags, large (at least 14”x24”) and strong enough to contain a computer keyboard, mouse and cables

4.5.5 Anti-static bubble wrap

4.5.6 Shrink-wrap (clear and black for classified documents)

4.5.7 Packing tape

5.0 Project Administration:

The project manager for this procurement will be: