NWWW91822200026 Statement of Work RFQ.docx

STATEMENT OF WORK

1.0 GENERAL

The National Weather Service (NWS) Mission is to provide weather, hydrologic, and climate forecasts and warnings, and impact-based decision support services, for the United States, its territories, adjacent waters and ocean areas, for the protection of life and property and enhancement of the national economy. In support of this mission, the NWS Pacific Region (PR), Facilities Engineering Branch (FEB), provides facilities support and maintenance of the Weather Forecast Offices (WFO) within the Pacific Region.

1.1 BACKGROUND

The WFO Honolulu requires a space to do media briefings using green screen technology, in order to display graphics while doing presentations. This is a visual effects technique where two images or video streams are layered together in order to display background images behind the presenter.

1.2 SCOPE

To conduct a power study to measure, check, and balance the loads on the UPS Panels in the Electrical Room. Provide an analysis report on each panel. Add circuits and outlets as required. Raise and remodel the existing soffit, and upgrade the lighting in the soffit. Install a Government provided retractable screen in the Multi-Purpose room #107 per attached instructions.

1.3 OBJECTIVE

Installation of this screen will allow the WFO to effectively utilize this room for its intended use, and to support the NWS Mission statement. One use would be to brief the media during extreme weather conditions. The other use would be for videotaping of forecasters and students for training purposes.

FLOORPLAN OF HONOLULU FORECAST OFFICE

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall cover the carpeted flooring area to prevent damage from paint, stains, cuts, or burns, etc. Secure the work area with plastic sheeting or caution tape at the end of each work day, to prevent unauthorized personnel from entering the work area. Remove all debris from the work site on a daily basis.

2.1 TASK ONE. Raise existing soffit

Remove the lower portion of the soffit in the recessed area of the Multi-Purpose Room, and raise it to the desired height of 104” from the finished floor height. Install 20 gauge galvanized steel wall framing studs as necessary.

2.1.1 Create a pocket in the soffit to install the projection screen Create a pocket in the underside of the soffit, centered (side to side) in the ceiling of the recessed area opening width of 166”. The finished pocket size with sheetrock/drywall installed, shall be 114” (L) x 10” (H) x 10” (W). Provide adequate blocking/support to mount the retractable screen in the pocket. When the screen is pulled down and in use, the screen shall be 8” away from the back wall.

2.1.2 Install recessed lighting fixtures in the soffit

Furnish and install five (5) each BR30 lamp type, 100 watt equivalent, 5000K, LED, dimmable recessed lamps and fixtures. The recessed light fixtures shall be a 6 in. Aluminum New Construction IC Rated Recessed Can Airtight Housing and space them apart equidistant in the soffit, in a single row. They shall be installed the same distance away from the front edge of the soffit, as the existing fixtures. Provide White Recessed Ceiling Light Full Cone Baffle with Self Flanged White Trim Ring to fit LED lamp type BR30.

Replace the existing light switch to have a dimmable feature. The ‘HAND’, ‘OFF’, and ‘AUTO’ switch features must be retained. Provide a cover plate with ‘HAND’, ‘OFF, and ‘AUTO’ labeling, on the switches. The switches and cover shall be ivory in color.

2.2 TASK TWO. Panel Corrective Services, Conduct Power Study, balance panel, & verify circuits Provide a licensed electrician to perform corrective services, and conduct a power study on UPS panels labeled PPC-1, PPC-2 and PPC-3 in the Electrical Room. In a recent Infrared/Thermographic Study (applicable portions of the study will be provided to the Contractor upon request), the results showed a minor fault with Panel PPC-2, Main Lug, B Phase. The report noted that possible fault temperature of 77.1 degrees F, may be caused by a loose, dirty, corroded B Phase main wire lug connection; phase imbalance; and/or possible overloaded components(s). As part of this task, the Contractor shall disassemble, clean, and tighten all applicable connections in PPC-2 to remedy the identified “fault”; take Amp readings to determine if the component is under correct load requirements; check for damage on panel/surrounding components/wires; and repair and reinspect. Following correcting the “fault” issue described above, the Contractor shall continue with the Power Study on UPS panels labeled PPC-1 and PPC-2. Measure the voltage draw, and balance the electrical panels as needed. Preliminary findings for the double gang (2 gang) box with two (2) outlets, are labeled PPC #7 and PPC #25, on the existing wall of the recessed area.. Verify that these two (2) circuits are from UPS panel PPC-1, and can be used to feed the additional outlets as required.

2.2.1 Electrical Requirements

All electrical work and installation(s) shall follow the National Electrical Code, Arc Flash hazards, and Occupational Safety and Health Administration regulations. Install Electrical Metallic Tubing (EMT), circuit breakers, wiring and all necessary components to provide power to the additional UPS circuits. All UPS outlets and cover plates shall be red in color. All outlets shall be 15 Amp Commercial Grade Duplex Outlets. All outlet boxes shall be recessed in the wall, and the wall plates shall be surface mounted to the receptacle box. Power for these two (2) UPS circuits will be from the double gang receptacle that is along the back wall of the recessed area. Extend conduits from this electrical box to provide power for the two (2) sets of new UPS circuits that are needed. Cover the existing double gang box with a blank ivory colored cover plate.

2.2.2 UPS receptacles installed on the back wall

Install three (3) sets of double gang (2 gang) boxes along the back wall of the recessed area. The boxes are to be equally spaced along the 166” wide wall, and installed 20” high from the floor, to match the existing receptacles around the room. Install two (2) outlets in each box. These three (3) double gang receptacles will be on one (1) UPS circuit, and labeled PPC #7 on each wall cover plate, or to the corresponding breaker number.

2.2.3 UPS receptacle in the Utility Closet

Install one (1) each double gang (2 gang) box in the Utility Closet. Install two (2) each outlets in the box. This outlet will have its own UPS circuit, and be labeled PPC #25 on the wall cover plate, or to the corresponding breaker number. Install the double gang box 20” from the floor and 10” from the left corner of the wall, to match the other receptacles in the room.

2.3 TASK THREE. Drywall, Painting and Finish Work

Close off all exposed areas with sheetrock. Remove the existing fabric wallpaper in the recessed wall area to each outside corner of the recessed area. Primer and paint the area of work.

2.3.1 Drywall

Repair and/or replace the sheetrock with the same thickness. Use drywall joint tape on all seams of the sheetrock. Install a vinyl corner bead on the lower outside corner of the soffit. Spackle all seams, sheetrock repairs, and any damage to the existing areas to achieve a smooth finish with joint compound.

2.3.2 Painting and Finish Work

Apply one (1) coat of primer paint and two (2) coats of finish paint to the area of work, to match the interior color of the Multi-Purpose Room. Install a color matched outside corner transition molding on each corner of the recessed area to the main wall of the Multi-Purpose Room. Install cove base to match the existing color and height in the room.

2.4 Installation of Equipment

Install the government furnished, Draper VCB Luma 2 Retractable Screen, centered on the soffit opening. The Draper screen shall be mounted, using the government furnished, Draper Floating Bracket Kit. Install screen bracket and screen per manufacturer’s Installation Instructions. Re-Install the existing wall clock, centered on the front face of the soffit. Power will come from its existing outlet, prior to construction.

2.5 Final Cleanup

Clean the surrounding areas from any sheetrock dust, created from sheetrock removal or sanding the joint compound. Vacuum the surrounding carpeted areas as necessary.

3.0 CONTRACTOR EMPLOYEE IDENTIFICATION

3.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not required under this SOW. The Contractor and/or workers will need to sign in as “visitors” on the Sign-In sheet for every work day that they are there, and obtain a “Visitors Pass” to be worn at all times while at the facility. The “Visitors Pass” is to be returned to the WFO supervisor or lead forecaster/shift supervisor of Electronics Supervisory Analyst (ESA), at the end of each work day.

4.2 PERIOD OF PERFORMANCE

The period of performance will be 120 days from contract award.

4.3 PLACE OF PERFORMANCE

The place of performance is at the WFO Honolulu located at 2525 Correa Road, Honolulu, Hawaii 96822-2219 on the campus of the University of Hawaii at Manoa (UHM) on the second floor of the Hawaii Institute of Geophysics (HIG) building. All work will be accomplished at the government’s office/site. The Davis Bacon Wage rate for Honolulu County, HI applies.

4.4 HOURS OF OPERATION

Work hours shall be between the hours of 7:00am to 4:00pm HST, Monday thru Friday, unless otherwise determined and agreed upon by the station Meteorologist in Charge (MIC) and Contractor.

4.5 PARKING PASSES

UHM Parking passes can be obtained from:

Anoilani Aga - Interim Business Office Manager UHM Commuter Services Team at University of Hawai'i at Mānoa room #014 2600 Campus Road • Honolulu, HI 96822 Phone: 808.956.8899 • Fax: 808.956.9811 Email: parking@hawaii.edu

Current UHM parking rates as of 12/13/21.

1. Paid parking (green stalls above Dole Street) are $3.00/half hour, 3 hours max.

2. Paid parking in parking structure by football field, $5.00 per day.

3. Special parking pass permit –$70.75 monthly parking in white stalls.

More parking information can be found at: https://manoa.hawaii.edu/commuter/

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the NWS employees involved with this project. The purpose of the Post Award Conference is to discuss the technical and contracting objectives of this contract and review the Contractor’s draft project plan. Questions and concerns can be addressed by all parties involved. The Post Award Conference will be held at the Government’s facility, located at WFO Honolulu, 2525 Correa Road, Suite 250, Honolulu, Hawaii 96822-2219 or via teleconference. A Post Award Conference will be held a minimum of 30 days prior to construction. Date and time will be determined by TPOC.

4.7 CONTRACTOR SCHEDULE

Contractor shall provide a project schedule 30 days after award.

4.8 PROGRESS REPORT/MEETINGS

The Contractor shall provide a weekly progress report to the NWS employees via email.

The Contractor shall be responsible for keeping the Contracting Officer informed about their progress throughout the performance period of this contract, and to ensure Contractor activities are aligned with NOAA objectives.

4.9 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with NOAA workstations (e.g. Microsoft Windows and Microsoft Office applications).

4.10 TEMPORARY CEASE WORK

During the contract period there may be a time where extreme weather conditions warrant a cease work. The Contracting Officer (CO) is the only person who can direct the contractor to cease work. The Contractor will be given a 48 hour notice to temporarily cease all work by the CO, in the event that the forecasters or local media may need to use the Multi-Purpose Room to conduct a critical weather briefing. This notice can be via telephone call or electronic mail (email). The telephone call or email shall have a verbal or written response from the Contractor within 24 hours of the proposed cease work.

5.0 GOVERNMENT TERMS AND DEFINITIONS

5.12 PRH Pacific Region Headquarters

5.13 SOW Statement of Work

5.14 TPOC Technical Point of Contact

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following property to the Contractor for installation required under this contract:

New Draper Retractable Chroma Green Screen Model number: VCB Luma 2 Dimensions: 96” x 108” CK Green Screen Weight: 56 lbs.

The bracket kit will allow a wall or ceiling mounting option.

The retractable screen will be available for installation at time of contract award.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in section 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.1 Post award Conference shall be conducted by the TPOC. The Contractor shall be responsible for timely delivery to the government personnel described in the Deliverable distribution table below. The Contractor shall work with the government TPOC to assure that the established schedule is maintained.

8.2 The TPOC will review the contractors schedule/work plan and respond within 15 days of receipt. The Contractor may have an opportunity to revise the schedule/work plan and redeliver within 15 days of receipt.

9.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the CO or TPOC prior to proceeding to the next deliverable or event in this SOW.

Deliverable distribution table

N/A

10.0 POINTS OF CONTACT

TBD

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