2 REVISED Combined Synopsis Attachment NWWW40002300103.pdf

NWWW40002300103SML

COMBINED SYNOPSIS/SOLICITATION

Non-personal Services to Replace Access Control Systems (ACS) and Video Surveillance Systems (VSS) for the Data Collection Offices (DCO) in Hilo and Lihue, HI

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NWWW40002300103SML.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (JUN 2023) (Deviation 2023-03) (DEC 2022).

(IV) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 334310. The small business size standard is 750 employees.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001

Purchase and installation, Contractor to provide all labor, equipment and materials (unless otherwise provided herein) necessary to replace Access Control Systems (ACS) and Video Surveillance Systems (VSS) at the Data Collection Offices (DCO) in Hilo and Lihue, HI, in accordance with the Statement of Need. Period of Performance date of award through 180 days after date of award.

(VI) Description of requirements is as follows:

See attached Statement of Need, and Department of Labor Wage Rates: WD 2015-5691, Revision No.

18, dated 12/27/2022, which can be found on: https://sam.gov/content/wage-determinations

STATEMENT OF NEED

Department of Commerce (DOC) National Oceanic and Atmospheric Administration (NOAA)

National Weather Service (NWS) Pacific Region (PR)

Systems Operations Division (SOD) Data Collection Office (DCO) Hilo and Lihue, HI

Access Control and Video Surveillance Systems

1.0 GENERAL

The Mission Statement of the National Weather Service (NWS) is to provide weather, hydrologic and climate forecasts and warnings, and impact-based decision support services for the United States, its territories, adjacent waters and ocean areas, for the protection of life and property and enhancement of the national economy. In support of this mission, the NWS Pacific Region (PR), Facilities Engineering Branch (FEB), provides facilities support and maintenance throughout the Pacific Region.

1.1 BACKGROUND

The DCO Hilo and DCO Lihue lack an Access Control System (ACS) and Video Surveillance System (VSS) that fully meet information technology and physical security requirements. To ensure a secure and https://sam.gov/content/wage-determinations safe work environment, an ACS (including associated Audio/Visual Intercom and Remote Opening System) and VSS are needed.

1.2 SCOPE

The NWS seeks a qualified Contractor to design, order, deliver and install a new ACS (including associated Audio/Visual Intercom and Remote Opening Systems) and a new VSS.

1.3 OBJECTIVE

Install a new, complete ACS (including Audio/Visual Intercom and Remote Opening Systems) and VSS.

The ACS shall be capable of tracking/recording entry through three secured access points at each of the DCOs. The new Audio/Visual Intercom System shall allow remote unlocking of the Front Door access point from one location within each DCO. The VSS shall record and store video recording to track ingress/egress at three secured access points to/from each DCO.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

a. Code: The Contractor shall comply with all local, state and federal environmental, health, and safety regulations while conducting this work at the DCO Hilo and DCO Lihue. In addition, the Contractor shall ensure that all work is in compliance with applicable codes and contract clauses.

b. NDAA: All components must be NDAA (National Defense Authorization Act) compliant.

NDAA is a set of federal laws passed every year by the U.S. Government to determine what the annual budget is for the U.S. Department of Defense. In the John S. McCain NDAA for fiscal year 2019, it states that there is a, “Prohibition on certain telecommunications and video surveillance services or equipment.” How this relates to the security industry has to do with certain companies within the People’s Republic of China, and what can and cannot be installed on government or military properties. Those technology and surveillance companies are:

• Huawei Technologies Company

• ZTE Corporation

• Hytera Communications Corporation

• Hangzhou Hikvision Technology Company

• Dahua Technology Company

In order for video surveillance equipment to be installed in facilities or on properties requiring NDAA compliance, none of the components themselves, or subcomponents within the security cameras or recorders, can be manufactured by those companies listed above.

This relates to both the finished products themselves and the components (including chipsets) inside.

This acquisition shall also meet the following:

• DOC IT Security Policy Media Sanitization Requirements (MP-6)

• FAR 39.101(d) regulations involving NIST common security configuration checklists including Federal Desktop Core Configuration (FDCC) or United States Government Configuration. Baseline (USBCB) initiative.

• Personal identity verification requirements from FAR 4.1302 and FIPS PUB 201 [in accordance with Homeland Security Presidential Directive (HSPD-12)

• FAR part 11.002 requirements which state that unless the agency Chief Information Officer waives the requirement, when acquiring information technology using Internet Protocol, the requirements documents must include reference to the appropriate technical capabilities defined in the USGv6 Profile (NIST Special Publication (SP) 500-267) and the corresponding declarations of conformance defined in the USGv6 Test Program. To meet this requirement each DOC acquisition of IP protocol technology must express requirements for IPv6 capabilities in terms of the USGv6 Profile (i.e., using the USGV6 Capabilities Check List) and vendors must be required to document their product’s support of the requested capabilities through the USGv6 test program (reference https://wwwx.antd.nist.gov/usgv6/ using the USGv6 Suppliers Declaration of Conformity.

1.4.2 Reference Documents

a. FIPS PUB 201, “Personal Identity Verification (PIV) of Federal Employees and Contractors”

b. NIST SP 800-53, “Security and Privacy Controls for Information Systems and

Organizations”

c. FIPS 201 Approved Products List - Physical Access Control System Components

d. Homeland Security Presidential Directive 12, “Policy for a Common Identification Standard for Federal Employees and Contractors”

e. U.S. Department of Commerce, “Manual of Security Policies and Procedures”

f. National Weather Service Instruction 30-5101, “Facilities Physical Security”

g. NFPA 70, National Electric Code

h. IEEE C2, National Electrical Safety Code (NESC)

2.0 SPECIFIC REQUIREMENTS/TASKS

Note: The security of the DCO Hilo and DCO Lihue must always be maintained during accomplishment of this project.

2.1 Design Layout of All Systems

The Contractor shall provide a design layout of all systems for TPOC approval prior to ordering any material and commencing with onsite work.

2.2 Access Control, Audio/Visual Intercom and Remote Door Release Systems Complete installation of a Facility Door Access System and CAC Readers ensuring facility door access program/system to manage operation and access permissions to facility doors is fully operational and that pulled wire, connections, installation, and setup meets FIPS PUB 201/NIST SP 800-53 compliant standards for CAC readers.

2.2.1 DCO Hilo ACS

2.2.1.1 Fill, patch and color match paint all holes from the removal of the existing equipment and hardware that will not be used. See Figures 1, 3 and 4 for existing door locations.

2.2.1.2 Install the new ACS to three doors (see Figure 1) and Audio/Visual Intercom/Remote Door

Release systems to the Front Entry Door as follows. The Audio/Visual Intercom/Remote Door Release system stations shall be placed at one location on the Operations Floor (designated by the TPOC or onsite Electronics Technician (ET)). All communication cabling shall be plenum rated where available. The Contractor shall provide a one (1) year warranty on products and installation.

a) Front Entry Door (qty 1)

• Provide and install new ACS CAC reader, with keyed emergency bypass and Audio/Visual Intercom System (including Remote Opening), and all necessary lock components, electric strike, door release, and cabling. Locks shall fail-shut on loss of electrical power.

• The Audio/Visual Intercom/Remote Door Release system station shall be placed at one location on the Operations Floor (designated by the TPOC or onsite ET).

• All existing locking hardware shall be re-used if possible. If not reusing existing hardware, approval must be obtained first from the TPOC.

b) Back and ET Workshop Doors (qty 2)

• Provide and install new ACS CAC reader and all necessary lockset components, electric strike, door release, and cabling. Lock shall fail-shut on loss of electrical power.

Handles and finish shall match existing lockset handles and finish on the other interior doors.

c) Access Control System

• Install a new ACS control panel that is compatible with the new CAC readers. The control panel shall be installed in the Server Room or as designated by the TPOC or onsite ET.

• The new ACS shall be capable of tracking/recording entry through three secured access points within the DCO Hilo (Front Entry Door, Back Door, ET Workshop Door).

• New ACS panel to be powered from an existing building emergency power circuit.

• Install one master intercom station and one remote door release station on the Operations

Floor (as designated by the TPOC or onsite ET). The remote door release stations shall allow remote unlocking of the Front Entry Door.

• Provide ACS application software and enrollment station to install on a NWS furnished standalone computer. The Contractor shall provide minimum system requirements for this computer.

• All systems are standalone and not connected to the NWS network.

2.2.2 DCO Lihue ACS

2.2.2.1 Fill, patch and color match paint all holes from the removal of the existing equipment and hardware that will not be used. See Figures 2, 5 and 6 for existing door locations.

2.2.2.2 Install the new ACS to three doors (see Figure 2) and Audio/Visual Intercom/Remote Door

Release systems to the Front Entry Door as follows. The Audio/Visual Intercom/Remote Door Release system stations shall be placed at one location on the Operations Floor (designated by the TPOC or onsite ET). All communication cabling shall be plenum rated where available. The Contractor shall provide a one (1) year warranty on products and installation.

d) Front Entry Door (qty 1)

• Provide and install new ACS CAC reader, with keyed emergency bypass and Audio/Visual Intercom System (including Remote Opening), and all necessary lock components, electric strike, door release, and cabling. Locks shall fail-shut on loss of electrical power.

• The Audio/Visual Intercom/Remote Door Release system station shall be placed at one location on the Operations Floor (designated by the TPOC or onsite ET).

• All existing locking hardware shall be re-used if possible. If not reusing existing hardware, approval must be obtained first from the TPOC.

e) Back and Garage/Storage Doors (qty 2)

• Provide and install new ACS CAC reader and all necessary lockset components, electric strike, door release, and cabling. Lock shall fail-shut on loss of electrical power.

Handles and finish shall match existing lockset handles and finish on the other interior doors.

f) Access Control System

• Install a new ACS control panel that is compatible with the new CAC readers. The control panel shall be installed in the Server Room or as designated by the TPOC or onsite ET.

• The new ACS shall be capable of tracking/recording entry through three secured access points within the DCO Lihue (Front Entry Door, Back Door, Garage/Storage Door).

• New ACS panel to be powered from an existing building emergency power circuit.

• Install one master intercom station and one remote door release station on the Operations

Floor (as designated by the TPOC or onsite ET). The remote door release stations shall allow remote unlocking of the Front Entry Door.

• Provide ACS application software and enrollment station to install on a NWS furnished standalone computer. The Contractor shall provide minimum system requirements for this computer.

• All systems are standalone and not connected to the NWS network.

2.3 Video Surveillance System

Note: The existing CCTV VSS system shall be left operational and undisturbed by the installation of the new VSS.

2.3.1 DCO Hilo VSS

2.3.1.1 Install the new VSS comprised of compatible cabling and connectors for Power over Ethernet

(PoE) connection from base CPU to four cameras, all HDMI cabling from base CPU to monitors, and any necessary communication cabling (plenum rated where available) and power cords. The four cameras shall monitor three exterior DCO Hilo building entrances/exits (Front Entry Door, Back Door, ET Workshop Door). The CPU base system shall have a hard drive storage capacity for continuous recording of 24 hours / 7 days per week, with storage retention of 31 days. The Contractor shall provide one (1) year warranty on products and installation.

a) Camera Requirements

• 4 each; IR (infrared) 4 MP; vandal proof IP dome camera for the monitoring of the three exterior entrance/exit doors, with wall/ceiling mount and junction box.

b) Base System Requirements (minimum)

• 1 each; network video recorder, 6 TB (or larger if necessary)

• 1 each; 4 port POE switch, and all cabling

• 4 each, decoder box

• 1 each; 19-inch, 4K monitors with HDMI inputs, location Operations Floor (designated by onsite ET)

• 1 each; dual monitor vertical stands, capable of holding the provided 19-inch 4K monitor

2.3.1.2 Install the new security camera monitoring equipment within the Server Room, or as designated by the TPOC or onsite ET.

2.3.1.3 Program all security cameras to monitor building access. The onsite ET or TPOC will approve all programming work completed by the Contractor.

2.3.1.4 Repair and paint all surfaces with matching wall and ceiling colors.

2.3.2 DCO Lihue VSS

2.3.2.1 Install the new VSS comprised of compatible cabling and connectors for Power over Ethernet

(PoE) connection from base CPU to four cameras, all HDMI cabling from base CPU to monitors, and any necessary communication cabling (plenum rated where available) and power cords. The four cameras shall monitor three exterior DCO Lihue building entrances/exits (Front Entry Door, Back Door, Garage/Storage Door). The CPU base system shall have a hard drive storage capacity for continuous recording of 24 hours / 7 days per week, with storage retention of 31 days. The Contractor shall provide one (1) year warranty on products and installation.

c) Camera Requirements

• 4 each; IR (infrared) 4 MP; vandal proof IP dome camera for the monitoring of the three exterior entrance/exit doors, with wall/ceiling mount and junction box.

d) Base System Requirements (minimum)

• 1 each; network video recorder, 6 TB (or larger if necessary)

• 1 each; 4 port POE switch, and all cabling

• 4 each, decoder box

• 1 each; 19-inch, 4K monitors with HDMI inputs, location Operations Floor (designated by onsite ET)

• 1 each; dual monitor vertical stands, capable of holding the provided 19-inch 4K monitor

2.3.2.2 Install the new security camera monitoring equipment within the Server Room, or as designated by the TPOC or onsite ET.

2.3.2.3 Program all security cameras to monitor building access. The onsite ET or TPOC will approve all programming work completed by the Contractor.

2.3.2.4 Repair and paint all surfaces with matching wall and ceiling colors.

Figure 1 – DCO Hilo Access Control Point Doors (See Figures 3 through 5 for Photos of Doors)

ET Workshop Door

Front Entry Door Back Door

Figure 2 – DCO Lihue Access Control Point Doors (See Figures 6 through 8 for Photos of Doors)

Garage/Storage Door

Front Entry Door

Back Door

Figure 3 – DCO Hilo Front Entry and ET Workshop Doors

Figure 4 – DCO Hilo Back Door

Figure 5 – DCO Lihue Front Entry and Garage/Storage Doors

Figure 6 – DCO Lihue Back Door

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the Contractor to propose qualified Contractor personnel to perform all requirements specified in this Statement of Need. The Contractor must provide all hardware, materials, fasteners, and tools to complete the job.

3.1 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities and/or working on-site at Government facilities.

3.1.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.2 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Commerce

3.3 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (in coordination with the Contracting Officer where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 TEMPORARY CEASE WORK

During the contract period, there may be a time where extreme weather conditions warrant a cease work.

The Contracting Officer is the only person who can direct the Contractor to cease work. The Contractor will be given a 48-hour notice to temporarily cease all work by the Contracting Officer. This notice can be via telephone call or electronic mail (email). The telephone call or email shall have a verbal or written response from the Contractor within 24 hours of the proposed cease work.

4.2 SECURITY

The Contractor and/or workers will need to sign in as “visitors” on the Sign-In sheet for every work day that they are there. The Contractor shall be responsible for safeguarding all: Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

4.3 PERIOD OF PERFORMANCE

Work to be completed no later than 180 days after date of award.

4.4 PLACES OF PERFORMANCE

DCO Hilo 121 Ailolo Street Hilo, Hawaii 96720-4602

DCO Lihue

3260 Kailani Street Lihue, Hawaii 96766-9702

4.5 HOURS OF OPERATION

Work hours shall be between the hours of 7:00am to 4:00pm HST, Monday thru Friday, unless otherwise determined and agreed upon by the station Official-in-Charge (OIC) and Contractor.

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by a TPOC, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held either via video-teleconference (e.g., Google Meet) and/or at the DCOs.

4.7 PROJECT SCHEDULE

The Contractor shall provide a draft Project Schedule at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Schedule to the TPOC no later than 10 business days after the Post Award Conference. The Contractor shall develop a Project Schedule that does not impede facility access nor compromise the security of the facility or safety of the site staff at the DCOs.

5.0 GOVERNMENT TERMS & DEFINITIONS

a) CAC

b) COR

c) DCO

d) ET

e) FEB

f) HST

g) IR

h) NOAA

i) NWS

j) OIC

k) PR

l) SON

Common Access Card Contracting Officer Representative Data Collection Office Electronics Technician Facilities Engineering Branch Hawaii Standard Time Infrared National Oceanic and Atmospheric Administration National Weather Service Official-in-Charge Pacific Region Statement of Need https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 TRAINING

The Contractor shall provide training on the operation of the Access Control, Audio/Visual Intercom, Remote Opening and Visual Surveillance Systems. Provide two equipment manuals including warranty documentation.

8.0 TESTING AND TURNOVER

Testing is required to confirm system functionality. At the completion of installation and configuration requirements, a Government acceptance test will be completed. The Contractor shall schedule this testing via coordination with the TPOC or onsite ET.

8.1 Phase I Testing

Phase I testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements. Phase I acceptance testing shall consist of the following:

8.1.1 Verify that the controller is communicating with the system and capturing all data.

8.1.2 Entry Test with use of CAC (all doors).

8.1.3 Entry Test with use of proximity card (all doors).

8.1.4 Entry Test with keypad (all doors).

8.1.5 Entry Test with WFO staff releasing door (Inner Front Door).

8.1.6 Verify intercom communications.

8.1.7 Verify smooth exiting (all doors).

8.1.8 Verify all testing actions are captured in the access control software.

8.2 Phase II Testing

Phase II testing will consist of two consecutive complete work weeks (Monday through Friday) to ensure all equipment is installed properly and operating according to specifications. Final Government acceptance will not be given until successful completion of Phase II testing. Phase II testing will follow Phase I testing.

9.0 GOVERNMENT ACCEPTANCE PERIOD

9.1 The TPOC will review deliverables prior to acceptance and provide the Contractor with an email that provides documented reasons for non-acceptance. If the deliverable is acceptable, the TPOC will send an email to the Contractor notifying it that the deliverable has been accepted.

9.2 The TPOC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the TPOC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

9.3 The TPOC will have 5 business days to review deliverables and make comments. The Contractor shall have 5 business days to make corrections and redeliver.

10.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the TPOC prior to proceeding to next deliverable or event in this SON.

ITE

M

SON

REFERENCE

DELIVERABLE /

EVENT

DUE BY DISTRIBUTION

1 4.6 Post Award Conference 10 business days after award

N/A

2 4.7 Draft Project Schedule 10 business days after award

TPOC

3 2.1 Design Layout, Equipment Specifications

10 business days after Post Aware Conference

TPOC

4 2.1 Design Layout, Equipment Specifications Review

5 business days Back to Contractor

5 4.7 Final Project Schedule 10 business days after Post Award Conference

TPOC

6 7.0 Training Within one week after successful installation after testing

TPOC

7 7.0 Warranty Contractor to provide on the day of training

TPOC

All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

(VII) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be: Date of award through 180 days after date of award.

Place of Performance addresses are:

DCO Hilo 121 Ailolo Street Hilo, Hawaii 96720-4602

3260 Kailani Street

Lihue, Hawaii 96766-9702

(VIII) FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023), applies to this acquisition.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive.

Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to Stephanie.Long@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https:// sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/ CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Need. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Need, but how your company plans on performing the tasks listed in the attached Statement of Need. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

3. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non- Price Technical Solution.

https://sam.gov/content/home

4. Any additional qualifications/requirements as listed within the Statement of Need.

The Offeror shall include responses to any qualifications and requirements listed within the Statement of Work within quote documentation.

(IX) FAR 52.212-2, EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Need. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Need, but how your company plans on performing the tasks listed in the attached Statement of Need. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

3. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non- Price Technical Solution.

4. Any additional qualifications/requirements as listed within the Statement of Need.

The Offeror shall include responses to any qualifications and requirements listed within the Statement of Need within quote documentation.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE OFFEROR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF

THE QUOTE RECEIPT".

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO STEPHANIE.LONG@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO

LATER THAN 12:00PM MST/MDT ON JULY 28, 2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation.

Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

FAR 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact the below individuals to set up a time to visit the site. All questions during the site visit should be submitted electronically to Stephanie.Long@noaa.gov.

DCO Hilo Casey Thoenen casey.thoenen@noaa.gov 808-933-6941

DCO Hilo Brian Ellis brian.ellis@noaa.gov 808-977-3166

Gregory Hall gregory.hall@noaa.gov 808-245-2420

(X) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022),

applies to this acquisition.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204- 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110- 174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim https://www.ecfr.gov/current/title-13/part-121 https://www.ecfr.gov/current/title-13/part-121

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 http://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-4#FAR_4_1201

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business…