5 Q and A Tsunami Video Production.docx

Q&A For Tsunami Video Production

1. Will all of the production recordings take place at the ITIC offices in Honolulu, Hawaii or will other location(s) be needed as well? If other locations are needed, have those been identified and can you provide that information? Would you prefer a studio setting for the interviews? No studio settings location will be in Honolulu.

2. Will NOAA/NWS/ITIC identify and secure the subject matter experts to be interviewed as part of this project? Yes after award is issued

3. Are you aware if any of the SMEs will need to be interviewed virtually (ie: through Skype, Teams, WebEx or Zoom) and/or is this an acceptable way to conduct the interviews if needed for logistical/scheduling purposes? Yes virtually will work.

4. The SOW states that ITIC will provide (raw) video content.

a. Has this content already been produced or acquired? Not sure

b. What format is the content in? (ie: 4k or HD; on a digital or tape format) Unknown to me at this time.

c. What’s the total run time (or approximation) of the currently available content? Unknown to me at this time.

5. How many presentations and interviews do you anticipate needing to record? See Statement of work under scope of work

6. Will some tapings be of multiple people at the same time? (We are trying to anticipate if more than one camera will be needed for production shooting.) One camera will be fine

7. Can you provide an idea of how much of the content needs to be recorded versus what you are supplying? See statement of need under scope of work

8. The SOW states that contractor shall have HD video experience however doesn’t state what formats the government would like to have for production/post.

a. Would the government like to have raw elements as well as final deliverables in 4k or just HD? Videos for Facebook and web sites

9. What level of 508 compliance is needed, AA or AAA? Will the videos need audio description? Yes, 508-compliant, and may be enhanced with closed captions in different languages. The contractor will release all production materials and copyrights to NOAA.

10. For the Spanish and French versioning, will text and graphics in the video need to be changed to reflect the language? No

11. How many rounds of review/revisions do you anticipate needing at various stages through the project? Unknown to me at this time

12. How many stakeholders are involved in the project engagement, review, and approval process of the tasks and deliverables under this contract? NOAA International Tsunami Information Center

13. Should we include any stock music licensing in our quote? No

14. Are there established style guides or brand guidelines that the vendor will need to follow? No

15. Are there links to previous similar projects you can provide so vendors can better understand the approach/style NOAA/NWS/ITIC would like to see with this project?

a. Has NOAA/NWS/ITIC used animation for similar projects in the past and is this an acceptable approach for portions of the project? Home - International Tsunami Information Center (ioc-unesco.org)

16. The SOW states digital authoring is needed during the post production phase of work.

a. Do you anticipate interactivity will be needed for the videos when posted to the ITIC website? If so can you provide information about what sort of interactivity you anticipate needing? Unknown to me at this time

b. If not, can you provide information regarding digital authoring in post? Unknown

17. Is this solicitation a recompete or new contract? If it’s a recompete, who is the incumbent? New contract

18. If no incumbent(s), what companies has this NWS/ITIC worked with in the past on similar types of productions? JN Productions

19. While the contract period is for a full year (12 months), given the number of deliverables involved, is there an established deliverable rollout schedule you can share? Period of Performance is 05/01/2023 through 04/30/2024.

20. Has an Independent Government Cost Estimate (IGCE) been conducted for this project? If so, what budget (or budget range) was determined? If not, what budget range do you have for this project? Cannot disclose at this time

21. Given the short time between when questions are due (anticipated time needed for the government to review and respond) and the current deadline for responses, can you provide an extension so final response are due 7 business days after answers to vendor questions are posted? No

22. Is there an incumbent company for these types of video productions? No

23. What is the budget for this project? Not able to disclose, you are to propose pricing as you see fit.

24. Where do you anticipate filming will take place? Honolulu

25. The SOW states that pre-production includes location scouting, but the production section doesn't seem to have any location filming, just filming of the training. Could you please clarify (in addition to the meeting videos) where additional locations and filming may take place? Is it all in Hawaii? Are there specific events happening that need to be filmed? How many events? Optimal film locations will be in Honolulu.

26. For the meeting videos, are you envisioning this as a talking head with an online presentation, like a Zoom seminar? Yes, zoom meetings will work.

27. The Location of the facility seems to be in Hawaii. We will go there to film, but how many trips are needed? Is travel included? I don't see a place where travel costs are addressed. Travel will be built into your bid, typically one visit.

28. Do we have to complete the contract in the combined synopsis upon submission? Need technical evaluation, past performance and pricing.

29. What media resources do you have available? Home - International Tsunami Information Center (ioc-unesco.org)

30. The combined synopsis states, "The Government intends to award a trade-off, firm fixed-price purchase order on an all or none basis with payment terms of Net 30." I am not familiar with the meaning of this. Could you please clarify? The client will evaluate your technical evaluation, past performance and pricing to make a determination for the award.

31. The SOW states a preference for editing with Final Cut. We use the Adobe suite software. Must we use Final Cut? If possible, the contractor is requested to use software that ITIC uses, which are: 1. Macintosh Final Cut video editing software. 2. Macintosh Screenflow software. Screenflow can capture the presentation, can be used to edit/combine other video and static images, and can create ADA compliant closed captions. 3. Macintosh Adobe Creative Suite software (Adobe Premiere should also be able to create captions)

32. Can the Topic Training videos be coordinated for the same timeframe/week, or should we expect multiple visits to worksite location to accomplish these 4 training videos? Yes, same timeframe.

33. Will a majority of this work be off site and at the production company's post-production facility? Yes

34. Will the topic training videos be the only video production to take place at the ITIC worksite? Yes

35. When you mention raw video, will this be provided for Tsunami Ready Meetings and Tsunami Recognition Ceremonies only? For example, the topic training videos will be filmed by our professional video crew on location. ITIC will supply the remaining raw footage. The video content (raw) will be provided by ITIC.

36. The Worksite is listed in Honolulu. Is it acceptable for the bidding company to be headquartered in the continental US (CA), with travel to ITIC for filming? Yes