SOW_REV_LIHUE_JANITORIAL_09252015.docx

STATEMENT OF WORK – JANITORIAL SERVICES – LIHUE, HI

PR# NWWW0000-16-

1. LOCATION

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location:

National Oceanic & Atmospheric Administration (NOAA) National Weather Service (NWS) Data Collection Office (DCO) Lihue 3651B Ahukini Road Lihue, Hawaii 96766-9702

Regular Duty Hours: The NWS DCO is open 16 hours a day, seven days a week, 365 days a year.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

1. EQUIPMENT, SUPPLIES, AND MATERIALS

All equipment, materials, and supplies (MSDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the OIC including paper towels for the break room and restroom(s), toilet paper, paper toilet seat covers and dispenser, hand soap, waste basket and trash can liners, cleaning supplies, cleaning equipment, carpet shampoo supplies, and carpet shampoo equipment. Whenever possible, all products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the OIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. Services performed under this contract shall be performed during hours approved by the OIC. NOTE: Whenever possible all paper products shall be made of recovered materials as per EPA guidelines at the following website: www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm.

Materials Safety Data Sheets (MSDS) must be provided by the contractor to the Official in Charge (OIC) or Administrative Assistant (ASA) at each office, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to OIC as necessary and upon request.

1. SECURITY BACKGROUND INVESTIGATIONS

Personnel security investigations are required for all contractors entering the site per CAR clause 1352.237-71 Security Processing Requirements – Low Risk (Apr 2010). A full copy of the clause is provided.

1. CONDUCT OF WORK

The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the OIC or designate. Services under this contract must be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. All rules concerning safety, smoking and the security of the building shall be observed.

SQUARE FOOTAGE / SITE CONDITIONS

The area covered by this contract consists of approximately 3000 square feet. Approximately 2600 sq. ft. of composite Linoleum flooring that has a large—very thin area rug is in the center of the Operations floor. The Inflation Building and the Generator Room are both concrete. All rooms in the Data Collection Office main building, Inflation Building, and Generator Room will be cleaned as per the scope of work (SOW).

1. CLEANING SCHEDULE AND REQUIREMENTS

Cleaning will generally take place between 12:00 a.m. and 4:00 p.m. (estimated 5 hours per week total) unless other arrangements are required and have been cleared with the OIC prior to occurrence.

REQUIREMENTS

Daily (Days of service will be Monday through Friday):

Offices, Kitchen, Bathroom, and Balloon Inflation Building

· Wastebaskets shall be emptied and trash liners replaced. Wastepaper and trash shall be removed to main disposal areas.

· The full floor area shall be swept with a treated dust mop to remove all dust, dirt, and litter.

· Spot clean scuff marks, stains, etc.

· Vacuum carpeted floors and throw rugs.

· Tops of desks, counter tops, file cabinets, and chairs shall be dusted with a treated cloth. Glass desk tops and computers shall be cleaned with an untreated cloth.

· Kitchen and Bathroom washbasins, sinks, commodes, and mirrors shall be cleaned, as necessary to maintain them in a sanitary condition.

· The floor shall be damp mopped and dispensers filled as necessary.

Weekly:

· Dust mini-blinds and window sills.

· Clean Plexiglas windows on doors with water.

· Wipe down metal table in Balloon Inflation Building.

· Sweep concrete floor of Balloon Inflation Building.

Bi-Monthly:

· Clean all interior and exterior windows and screens throughout office complex using approved dust free methods.

· Sweep or vacuum concrete floor of the Generator Room.

Semi-Annually: (To be done in January and July)

· Clean out light fixtures throughout office complex.

· Strip and wax floor of entrance way, OIC office, ET office, Break Room, and Kitchen in the main building. (Waxing is not needed in the Operations Area and three work cubicles where covered by rugs.)

1. OBSERVANCE OF LEGAL HOLIDAYS AND SITE CLOSURE INFORMATION

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the OIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the OIC or Alternate OIC for guidance.

The Certification and Accreditation (C&A) requirements of Clause 1352.239-72 do not apply, and a Security Accreditation Package is not required.

1. PERIOD OF PERFORMANCE

Period of performance is for a base year and 4 option years. The exact dates will be determined at the time of award. Award is contingent upon availability of funds.