SOW_NWWT9768-16-00214_6-20-16.pdf

National Weather Service – Glasgow, MT Grounds Maintenance

NWWT9768-16-00214

STATEMENT OF WORK

Grounds Maintenance

1. The Contractor shall be responsible for satisfactorily managing and grounds maintenance services as specified herein at the following location:

National Weather Service

Forecast Office 92 Airport Road

Glasgow, MT 59230

2. Legal Requirements and Permits

The Contractor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable Municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, “Insecticides and Environmental Pesticide Control”. All personnel handling pesticides or herbicides will be certified and licensed in the state of Montana. All pesticides and/or herbicides will be authorized/approved for use by the state of Montana.

The contractor must provide certification or license for all employees that will be handling or applying pesticides/herbicides in performance of this Statement of Work.

3. Supervisor and Labor

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor.

The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

4. Conduct of Work

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor shall bring any noted defect, disease or insect infestation of the grounds to the attention of the Meteorologist-in-Charge (MIC) or designee. The Contractor shall, without additional expense to the Government, be responsible for all damages to persons or property that might occur as a result of his/her fault or negligence in the execution of work performed. Examples would include but are not limited to: damaged sprinkler heads caused by mowing, replacement of plants, shrubs, or trees due to over/under fertilization, etc.

5. Schedule and Requirements

Purchase Order Period – The period of performance for this purchase order is 3 months, beginning August 1, 2016 and ending October 31, 2016, with the option to extend up to four additional 7-month periods that would run April 1 through October 31 for each option exercised.

Requirements – The hours approved for these services are Monday through Friday after 5:00 p.m. or on

Saturday or Sunday at any time.

A Schedule or Work Plan that identifies when services are to be performed shall be submitted to the MIC or other NWS designee within seven (7) days of the purchase order award date (see attached sample Monthly form). Contractor shall also submit (using the attached sample form) a Service Report at the end of each visit, completed and signed by a responsible Contractor representative, as shown.

Frequency of Service – As indicated in the Description of Services below.

6. Description of Services

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service office located at 92 Airport Road, Glasgow, MT, for approximately 3,000 square feet. Exterior grounds consist of lawns, native grass areas, gravel, plant beds, shrubs, trees, parking lot, walkways, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other products or services necessary, to maintain the landscaping and grounds in such a manner as to present a neat and well maintained appearance.

If any of the services do not conform to the contract requirements as outlined, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

All products used are to be environmentally friendly and a list and Material Safety Data Sheets (MSDS) of these products will be supplied to the MIC. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment, when possible.

The MSDS must be provided by the Contractor to the MIC or ASA where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Mow Improved, Semi-Improved, and Native Grass Areas. The Contractor shall reasonably maintain the grass at a consistent height of between 2-3 inches long. Grass clippings must be mulched, or removed and disposed of off-site after mowing. All improved/semi-improved grounds and native grassed areas must look, well-manicured at all times.

i. The Contractor shall mow an additional field at the same location of approximately 38,000 square feet twice per year, between spring and fall, with dates determined and communicated by the MIC. This mowing schedule is a safety precaution against fire.

b. Edging. The Contractor shall perform edging work, to include removal of vegetation from cracks in sidewalks, driveways, parking lots, curbs, and other concrete or asphalt edges located in the improved/semi-improved grounds. This shall be accomplished concurrently with the scheduled mowing.

c. Grass Trimming. The Contractor shall trim the grass around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrently with mowing. Damage to trees, shrubs and other plantings shall be repaired / replaced by the contractor.

d. Remove Debris. The Contractor shall remove and dispose of all natural debris (tree limbs, dry brush, loose bark, grass clippings, etc.) from the premises, including parking lots/areas, walkways, and gutters, concurrently with mowing.

e. Application of Fertilizer. The Contractor shall apply an effective and season appropriate fertilizer on all lawns, shrubs, plants, and ground cover as frequently as determined by the Contractor as necessary to maintain a well-manicured appearance of the lot. All fertilizers shall be applied in accordance with the manufacturers’ instructions and good trade practices.

f. Weed Control. The Contractor will perform weed control concurrently with mowing. The required result is to leave the grounds (lawns, semi-improved and native grassed areas, shrub beds, ground-cover beds, flower beds, graveled areas and all other adjacent areas of the property) free of weeds. Weeds shall be properly disposed of off-site. Appropriate weed prevention methods shall be used to keep weed growth to a minimum between visits. Herbicides may be applied at the Contractor’s discretion.

7. NWS Primary Responsibility

Tanja Fransen, Meteorologist in Charge (MIC) – 406-228-2850 x222

Jean Davis-Anthony, Administrative Support Assistant (ASA) – 406-228-2850 x221

8. Invoicing

Billing will be on a monthly basis, after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and have the report signed by the MIC, ASA, or other NWS designated personnel upon completion of each site visit.

Invoices shall be sent to:

National Weather Service Forecast Office 92 Airport Road

Glasgow, MT 59230

9. Observance of Legal Holidays and Site Closure Information

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year's Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the MIC or Alternate MIC for guidance.

( S A M P L E S C H E D U L E )

[Contractor Name] Landscape Maintenance

[NWS WFO Glasgow, MT]

[Month]

1 2

3 4 5

6 7 8 9 Mow/Edge/Trim Weed

10 11 12

13 14

15 16 17 18 19

20 21

22 23 Mow/Edge/Trim Weed/Fertilize

24 25 26

27 28

29 30

SERVICE TICKET

DATE: _________________________________________________________________________

WEATHER CONDITIONS: _________________________________________________________

ROUTINE LANDSCAPE WORK PERFORMED: ________________________________________

PROBLEMS NOTED (Insect Infestation; Plant Disease; Sprinkler Defect etc.): _______________

LIST ANY RODENT CONTROL WORK PERFORMED: ___________________________________

LIST ANY SEMI-ANNUAL/ANNUAL WORK PERFORMED (Herbicide/Fertilizer Application):

COMMENTS & REMARKS: __________________________________________________________

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS COMPLETED IN

ACCORDANCE WITH THE CONTRACT SPECIFICATONS AND THE SUBMITTED SCHEDULE TO THE

BEST OF MY KNOWLEDGE, EXCEPT AS NOTED IN THIS REPORT.

NWS SITE MANAGER