NWWR97652200020 Statement of Work.docx

Statement of Work

LOCATION

National Weather Service Bismarck North Dakota Weather Forecast Office 2301 University Drive, Bldg. 27 Bismarck, ND 58504-7595 Service Contract Labor Standards Act applies for Burleigh County, ND.

SCOPE

The contractor shall provide all supplies, materials, equipment, tools, personnel, and supervision to clean the Weather Forecast Office (WFO) as described in this statement of work. The facility has approximately 5,370 square feet of cleanable space (approximately 30% carpet, 70% tile), 20 windows, and 23 employees. This facility is in operation 24/7. The supplies and materials shall be property stored in the area designated by the Government Contact Point (GCP).

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein including monthly spot checks of worked performed. The contractor shall furnish commercial grade supplies, (i.e. to include toilet paper, paper towels, liquid soap, trash can liners, garbage bags, cleaning solutions, etc.). All products used are to be environmentally friendly. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment.

Specific days and/or times of all work to be performed shall be coordinated with the GCP. Work to be performed on government recognized holidays shall be accomplished the following day or as agreed upon by the contractor and GCP. Any cleaning missed due to severe weather operations shall be accomplished the following day.

DESCRIPTION OF WORK

1. DAILY Monday – Wednesday – Friday and either Saturday or Sunday to be determined by the GCP

a. Sweep or dust mop all uncarpeted floors (including hallways and foyers) using chemically treated absorbent dusting tools. All sweeping of uncarpeted floors, shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

b. Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency particulate air (HEPA) filtering system.

c. Vacuum or clean indoor and outdoor entrance mats.

d. Empty all wastebaskets and containers. Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe receptacle clean. Clean receptacle exterior as needed.

e. Wet mop restroom floors with disinfectant solution. Clean and disinfect toilets and urinals. Spot clean toilet enclosures, baseboards, pipes, sills, and walls.

f. Refill all dispensers and containers in restrooms and break room. Ensure a sufficient quantity of towels and toilet tissue is readily available in each of these rooms. Ensure a constant supply of deodorizer is in men’s restroom urinal.

g. Clean countertops, mirrors, and sinks in restrooms. Clean countertop (including behind and underneath the microwave), sink, and table in break room. Scour sink and wipe interior of microwave.

h. Clean drinking fountain.

i. Wet mop ready room (kitchen) with a disinfectant solution.

2. WEEKLY

a. Wet mop all uncarpeted floors (except the access floor in the operations and equipment rooms) using a detergent solution. Remove all oil, tar, and stubborn dirt using an all-purpose spray cleaner.

b. Damp mop access floor in operations room, mop should be damp but NOT WET, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances will wax, oil or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

c. Wash glass entrance doors and windows, interior and exterior, with cleaning material that will not fil or streak, or stain.

d. Clean exterior surfaces of appliance in the ready room.

e. Disinfect all sinks and drinking fountain.

f. Wipe down all office furniture, equipment and fixtures including desk tops, window sills and ledges.

g. Dust horizontal surfaces throughout facility that are readily accessible and visibly require dusting. All dusting shall be done by the damp or treated cloth methods.

h. Dust computers, computer monitors, keyboards and phone keyboards.

3. MONTHLY (to be completed by the 12th day of each month)

a. Remove spots and stains from carpet as necessary.

b. Completely vacuum all carpeted areas including moving furniture to clean underneath.

c. Spot clean doors, walls, painted surfaces and ledges to remove fingerprints, marks, and smudges using an all-purpose cleaner.

d. Dust all venetian blinds.

e. Remove all bugs and/or debris from all ceiling light fixtures.

f. Buff and spot polish high traffic areas to protect finish.

g. Clean all interior windows.

4. QUARTERLY (January, April, July, October – work is to be completed by the 12th of the stated months)

a. Vacuum and/or dust all surfaces in the building including light fixtures, upholstered furniture and fabric partitions as well as the ceiling vents in the operations area and equipment room.

b. Resilient Floor (Electronic shop) After damp mop or light scrubbing, spray a diluted floor polish (7% to 8% solids) or spray-buffing compound on the floor. Before the liquid can dry, buff with a floor machine equipped with a buffing pad or brush to leave a thin, protective, glossy film. Severe traffic areas may require extra coats of polish.

c. Access Floor (Equipment and Operations Area) Damp mop access floor in equipment room, mop should be damp but NOT WET, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances will wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

d. Empty and clean outside cigarette receptacles if applicable.

5. SEMI-ANNUAL CLEANING (April and October – work is to be completed by the 12th day of state months)

1. Carpeted Floors – Vacuum all areas thoroughly before doing the cleaning process. Do not use hot water extraction or so-called “Steam Cleaning”. Do not use the Spin-Bonnet method.

a. All carpeted areas shall be cleaned using a dry extraction or dry foam method process.

b. Ceramic Tiled Floors (Kitchen, Bathrooms and Both Entry Ways) All ceramic tile floors shall be cleaned using the following procedure:

1. Sweep or vacuum as required removing loose dust and dirt.

2. Remove foot marks and small spills and damp mop or sponge.

3. A cleaning solution shall be mixed according to the manufacturer’s directions. Use double bucket or two standard buckets, one containing fresh cleaning solution, the other to receive dirty cleaning solution removed from the floor.

4. Apply cleaning solution to the floor and agitate with a floor machine and scrubbing brush attachment or, a long handled scrubbing brush. Be especially careful to loosen all dirt in grout joints. Work small areas at a time to keep dirty cleaning solution from drying on the floor.

5. Remove all dirty cleaning solution from floor with wet mop or auto scrubber.

6. Let floor dry before allowing traffic.

7. Wash all exterior windows.

8. Vacuum all accessible carpeted walls.

9. Vacuum light fixture grids in the Operations Area to remove dust and dirt.

NOTES

1. Light bulbs shall be furnished and installed by National Weather Service (NWS).

TERMS OF THE SOW:

1. Vendor will bill on a monthly basis in arrears for the services provided. To include the contract number on the invoice.

2. The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the GCP to communicate with about the quality of work, progress, and technical details of the project. Neither the local representative nor the GCP has the authority to modify the contract in any manner which might affect the cost thereof.

3. The contractor will be responsible for the scheduling and coordination of work on site.

4. All Quarterly and Semi-Annual cleanings will be scheduled ahead of time with a minimum of 5 working day notice to the GCP.

5. All work shall be done as required above except on holidays of which work shall be accomplished the following day or as agreed upon by the contractor and GCP.

6. The contractor is responsible for the clean-up and remediation of any chemical/compound spills.

7. The Government reserves the right to inspect for quality control

8. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

9. If the contractor fails to expeditiously take the necessary action to ensure that performance will be in conformity with the contract requirements, the Government may terminate the contract.

10. The contractor and/or employee will sign both in and out, on the security log sheet located in the janitor’s closet whenever entering or exiting the property.

SAFETY AND ENVIRONMENTAL REQUIREMENTS

1. The Contractor and Sub-Contractors shall comply with all applicable Federal, State, and Local law and regulations pertaining to safety and environmental requirements.

2. The Contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies and equipment exposed to Contractor operations and activities.

3. The Contractor and all employees must be in compliance with all State and Local COVID19 guidelines. Masks must be worn in any of the NWS buildings while transmission rates are high. Once transmission rates are lowered and the employee is fully vaccinated then a mask may not be required. Formal notification will be provided by the GCP. Please notify the GCP and CO immediately if any of the Contractor’s employees or subcontractors have tested positive for COVID19 and provide a plan for continuing the work as specified in this Statement of Work.

Observance of Legal Holidays and Site Closure Information The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the GCP. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the GCP or alternate for guidance.

Period of Performance

GOVERNMENT POINT OF CONTACTS:

ADMINISTRATIVE SUPPORT ASSISTANT- BECKY.SELZLER@noaa.gov, 701-250-4224 METEOROLOGIST IN CHARGE- JEFFREY.SAVADEL@noaa.gov, 701-250-4224