23-00110 SAM.GOV sbc antenna replacement scls synopsis.docx

AMENDMENT 0001 3/15/2023:

NOTE: This location is in downtown Baton Rouge and is congested with streets, traffic, tower, buildings and power lines. This will pose a unique challenge to rigging setup and can affect the amount of work and timeline.

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES AND PRODUCT PURCHASE FOR REPLACEMENT ANTENNA/CABLING AT BURAS, BATON ROUGE AND JENA, LA NOAA WEATHER RADIO SITES PER THE INCORPORATED SCOPE OF WORK.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWP99192300110SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 (DEC 2022) (Deviation 2022-02) (NOV 2021).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 238210. The size standard $19.0 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

AWARD WILL BE MADE ON AN ALL OR NONE BASIS FOR

COMPLETING THE WORK AT ALL LOCATIONS

CLIN 0001: NONPERSONAL SERVICES AND PRODUCT PURCHASE FOR REPLACEMENT ANTENNA/CABLING AT BURAS, BATON ROUGE AND JENA, LA NOAA WEATHER RADIO SITES.

(VI) Description of requirements is as follows:

SCOPE

STATEMENT OF WORK/NEED (SOW/SON)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC & ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

NOAA WEATHER RADIO (NWR)

Baton Rouge, LA (KHB46); Buras, LA (WXL41); Jena, LA (WXK78)

Remove Existing/Install New Coaxial Cable, Power Divider and 4 Bay Antenna (Baton Rouge, LA) Installation of New Coaxial Cable, Power Divider and 4 Bay Antenna (Buras, LA & Jena, LA)

NOTE: This location is in downtown Baton Rouge and is congested with streets, traffic, tower, buildings and power lines. This will pose a unique challenge to rigging setup and can affect the amount of work and timeline

Baton Rouge, LA (KHB46)

Project Location:

844 Government St.

Baton Rouge, LA 70802

LAT: 30.443239597412795 LON: -91.18195243828758

Antenna Location:

Currently centered and located approximately 436’ AGL on 475’ 4-sided Square Grounded FM Tower. The new antenna will be mounted at the same location and orientation (NE), New antenna type – 4 Bay Scala Dipole Array New Power Divider – 1000 Watt SWR

New Coax Identification:

Approximate 490’ EUPEN 7/8-inch EC5-50 Coaxial Cable or equivalent (NWS Provided) Jumper Cable, EUPEN 7/8-inch Coaxial Cable or equivalent 1/2-inch super flex jumper cable as follows:

(1) Approximately 10 feet – as needed (connection to transmitter from the Polyphaser (NWS Provided)

Tower Information:

475’ Grounded FM Tower 4-sided Square (Angle)

Local Point of Contact for site access:

Bobby Harp Regional Maintenance Specialist NWS Slidell 62300 Airport Road Slidell LA 70460-5243 Office: 985-718-3485 Mobile: 985-214-6458

OVERVIEW and Work Assignments:

The existing Baton Rouge, LA NWR 4-bay Scala Antenna, power divider and Coax cable requires replacement. The contractor shall remove the existing antenna, power divider and coax cable from the tower and dispose of any materials not reclaimed by NWS. The contractor shall install a new 4-bay Scala antenna (approximately 17’ in length) at the same location and the same orientation (SW) using 36-inch standoff mounts.

NOTE: The existing cable is bundled and secured to the ascending ladder. The contractor will be required to remove the existing cable from the bundle and securely reattach the remaining cables back to the ladder. Once the existing cable is removed, the contractor shall securely install the new coaxial cable to the tower with appropriate hardware (NWS provided) for the entire length of the separate run up the tower to the antenna location.

Work will proceed as follows:

Contractor shall furnish all the necessary personnel, tower rigging and rigging equipment to remove the old antenna/coax/divider and install a new single 17’ 4-bay Scala antenna (NWS provided) at the same location and orientation; approximately 463’ center point on the tower, with the same orientation (NE) using 36-inch standoff mounts (NWS provided). NWS will assemble the new antenna mast, but will require the contractor to ensure connector tightness and weatherproof connections. The new antenna mast will be mounted to the tower using (2) 36” standoffs (NWS provided). A sway bar (NWS provided) will be installed by the contractor.

The contractor shall install a new Polyphaser surge suppressor (NWS provided) near the equipment shelter bulkhead. The contractor shall install new 7/8-inch EUPEN coaxial cable (NWS provided) from the transmitter shelter (Polyphaser) to the new antenna location on the tower.

The contractor shall install new hardware (angle adapters, round member adapters, clamps, snap hooks, etc.) (NWS provided) to securely mount the cable to the tower every 3-4’ or as possible, on all vertical installations on the tower to meet Motorola R-56 and OEM requirements for sustainability in high winds.

The 7/8-inch coaxial cable shall be terminated on the antenna end using a DIN (male) connector and terminated on the shelter end (polyphaser) using a DIN (female) connector (connectors shall be NWS provided). Coaxial cable shall be connected to antenna (power divider) and all connections weatherized with butyl mastic tape.

Hoisting grips (NWS provided) shall be installed every 200 feet of vertical ascension. A hoist grip shall be installed at the apex of the vertical run, securing the coax to a tower member by Motorola R-56 standards.

Ground kits (NWS provided) shall be installed ever 200 feet of vertical ascension. Additional ground kits will be installed at the apex of the vertical run, the base of the tower, and the bulkhead entry to the transmitter facility. All ground connections shall be electrically continuous to the EES. Ground kits shall not be grounded to painted surfaces.

Contractor shall provide proper insurance verification to the lessor before any work will commence on the tower.

Contractor shall provide pictures of installation. NWS shall sweep the antenna & coax upon completion of the installation.

Contractor will remove all trash from site.

Contractor shall follow government provided labor rates.

Contractors can visit the project site in order to give an accurate bid.

Pictures of the site is also available upon request.

Project Warranty

Contractor shall guarantee their workmanship for a period of 1 year and provide a written warranty.

Award Criteria

This project will be awarded based on the best price and best value to the government. Additionally, scheduling availability may impact award, but shall still be the best value to the government.

1. INSTALLATION GUIDELINES

A) All antennas, transmission lines, equipment, mounting devices, and cables to be installed at the site must be approved by the government or its structural consultant. The government will not permit any installations that exceed the structural capacity of the tower.

B) A pre-construction meeting must be held at the site prior to the commencing of work. This may be accomplished by telephone if the government deems. If the NWR site is in an operational status, notification to the lead forecaster at the Weather Service Forecast Office (WFO) must be accomplished prior to the transmitter being shut down.

C) All transmission and control cables are to be securely fastened to the tower. Transmission lines are to be installed according to the manufacturer’s guidelines and supported with the use of cable “butterfly” clamps designed for that particular model cable. Wrap-lock straps may be used only on short runs of small flexible cable (“jumpers”) and not used on the majority of the coaxial cable. The securing of lines using nylon ties or electrical tape is strictly prohibited.

D) All metallic materials installed on the tower including brackets, bolts, nuts, and washers must be either stainless steel or hot-dipped galvanized.

E) No drilling, punching, or welding to any part of the tower will be permitted. No removal or alteration of the tower structure is allowed.

F) All work performed on the tower will be performed by a government or lessor approved contractor. A copy of the contractor’s proof of insurance must be on file with government and/or lessor before work at the site will be allowed. The contractor shall perform all work while in compliance with Federal, State and Local regulations.

G) If during the course of installation, government personnel deem the installation inadequate, the user or his contractor will make changes in the installation to meet government’s requirements. The Regional NWR Focal Point or their designated individual has the final say over any disputes.

H) The contractor agrees to cooperate with the government and lessor to insure a safe working environment at the site. This includes any RF radiation exposure guidelines that are applicable.

I) Hours of operation to perform work will be between 7:00am & 5:00pm Central time Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Martin Luther King Day, Washington Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving and Christmas.

J) Facility access will be granted each day that is necessary for work to be completed. A Project sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

K) Period of Performance - Provide a fully installed and functional/operational system 120 days from contract award date.

Buras, LA (WXL41)

Project Location:

174 Buras River Rd Buras, LA 70041

LAT: 29.355464935465132 LON: -89.5242419633744

Antenna Location:

Currently located approximately 230’ (Center) AGL on 246’ Square Grounded FM Tower. New antenna will be approximately 27’ shorter. The new antenna will have the same NW orientation and but will be mounted to maintain the same elevation WRT the bottom of the old and new antenna assembly.

New antenna type – 4 Bay Scala Dipole Array New Power Divider – 1000 Watt SWR

New Coax Identification:

Approximate 290’ EUPEN EC5-50, 7/8-inch Coaxial Cable or equivalent, NWS Provided Material

Jumper Cable, EUPEN 7/8-inch Coaxial Cable or equivalent 1/2-inch super flex jumper cable as follows:

Approximately 10 feet – as needed (connection to transmitter from the Polyphaser (NWS Provided)

Tower Information:

246’ Grounded FM Tower Triangular with Double Angle Legs 60°/120°

Local Point of Contact for site access:

Bobby Harp Regional Maintenance Specialist NWS Slidell 62300 Airport Road Slidell LA 70460-5243 Office: 985-718-3485 Mobile: 985-214-6458

OVERVIEW and Work Assignments:

The existing Buras, LA NWR 8 bay Antenna, power divider and Coax cable has sustained damage and needs replacement. The contractor shall remove the existing antenna (approximately 44’ in length), power divider and coax cable from the tower and dispose of any materials not reclaimed by NWS. The contractor shall install a new 4-bay Scala antenna (approximately 17’ in length) at the same location and the same orientation (NW) using 36-inch standoff mounts. The new antenna assembly will be approximately 27’ shorter in length, so it shall be installed to maintain the same lower elevation of the old antenna (The bottom of both will be at the same height and orientation). Work will proceed as follows:

NOTICE: This is a very unique tower design with double angle legs, with 60°/120° angular spacing. This tower requires custom supports and mounts. Pictures and drone video are available upon request. The current plan is to use existing supports to mount the antenna assembly with 36” standoffs. The government has taken great steps to identify any impacts during the removal/installation process. The government will work with the vendor to overcome any unforeseen obstacles and work together for a successful outcome without any undue hardships.

NOTICE: This remote location will present other challenges limited housing (hotel/motel), eating establishments, and shopping (i.e. Hardware store). New Orleans is at least an hour drive from the location.

Contractor shall furnish all the necessary personnel, tower rigging and rigging equipment to remove the old antenna/coax/divider and install a new single 17’ 4-bay Scala antenna (NWS provided) at the same location and orientation; approximately 230’ center point on the tower, with the same orientation (NW) using 36-inch standoff mounts (NWS provided). NWS will assemble the new antenna mast, but will require the contractor to ensure connector tightness and weatherproof connections. The new antenna mast will be mounted to the tower using (2) 36” standoffs (NWS provided). A sway bar (NWS provided) will be installed by the contractor.

The contractor shall install a new Polyphaser surge suppressor (NWS provided) near the equipment shelter bulkhead. The contractor shall install new 7/8-inch EUPEN coaxial cable (NWS provided) from the transmitter shelter (Polyphaser) to the new antenna location on the tower.

The contractor shall install new hardware (angle adapters, round member adapters, clamps, snap hooks, etc.) (NWS provided) to securely mount the cable to the tower every 3-4’ or as possible, on all vertical installations on the tower to meet Motorola R-56 and OEM requirements for sustainability in high winds.

The 7/8-inch coaxial cable shall be terminated on the antenna end using a DIN (male) connector and terminated on the shelter end (polyphaser) using a DIN (female) connector (connectors shall be NWS provided). Coaxial cable shall be connected to antenna (power divider) and all connections weatherized with butyl mastic tape.

Hoisting grips (NWS provided) shall be installed every 200 feet of vertical ascension. A hoist grip shall be installed at the apex of the vertical run, securing the coax to a tower member by Motorola R-56 standards.

Ground kits (NWS provided) shall be installed ever 200 feet of vertical ascension. Additional ground kits will be installed at the apex of the vertical run, the base of the tower, and the bulkhead entry to the transmitter facility. All ground connections shall be electrically continuous to the EES. Ground kits shall not be grounded to painted surfaces.

Contractor shall provide pictures of installation. NWS shall sweep the antenna & coax upon completion of the installation.

Contractor will remove all trash from site.

Contractor shall follow government provided labor rates.

Contractors can visit the project site in order to give an accurate bid.

Pictures and video of the site is also available upon request, to include drone video.

Project Warranty

Contractor shall guarantee their workmanship for a period of 1 year and provide a written warranty.

Award Criteria

This project will be awarded based on the best price and best value to the government. Additionally, scheduling availability may impact award, but shall still be the best value to the government.

1. INSTALLATION GUIDELINES

A) All antennas, transmission lines, equipment, mounting devices, and cables to be installed at the site must be approved by the government or its structural consultant. The government will not permit any installations that exceed the structural capacity of the tower.

B) A pre-construction meeting must be held at the site prior to the commencing of work. This may be accomplished by telephone if the government deems. If the NWR site is in an operational status, notification to the lead forecaster at the Weather Service Forecast Office (WFO) must be accomplished prior to the transmitter being shut down.

C) All transmission and control cables are to be securely fastened to the tower. Transmission lines are to be installed according to the manufacturer’s guidelines and supported with the use of cable “butterfly” clamps designed for that particular model cable. Wrap-lock straps may be used only on short runs of small flexible cable (“jumpers”) and not used on the majority of the coaxial cable. The securing of lines using nylon ties or electrical tape is strictly prohibited.

D) All metallic materials installed on the tower including brackets, bolts, nuts, and washers must be either stainless steel or hot-dipped galvanized.

E) No drilling, punching, or welding to any part of the tower will be permitted. No removal or alteration of the tower structure is allowed.

F) All work performed on the tower will be performed by a government or lessor approved contractor. A copy of the contractor’s proof of insurance must be on file with government and/or lessor before work at the site will be allowed. The contractor shall perform all work while in compliance with Federal, State and Local regulations.

G) If during the course of installation, government personnel deem the installation inadequate, the user or his contractor will make changes in the installation to meet government’s requirements. The Regional NWR Focal Point or their designated individual has the final say over any disputes.

H) The contractor agrees to cooperate with the government and lessor to insure a safe working environment at the site. This includes any RF radiation exposure guidelines that are applicable.

I) Hours of operation to perform work will be between 7:00am & 5:00pm Central time Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Martin Luther King Day, Washington Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving and Christmas.

J) Facility access will be granted each day that is necessary for work to be completed. A Project sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

K) Period of Performance - Provide a fully installed and functional/operational system 120 days from contract award date.

Jena, LA (WXK78)

Project Location:

LA Hwy 774, 5 miles SW of Jena, LA

LAT: 31.639063971905376 LON: -92.20532192852784

Antenna Location:

Currently located approximately 630’ AGL on 1486’ triangular round member Grounded FM Tower. New antenna will be approximately 27’ shorter. The new antenna will have the same SW orientation and but will be mounted to maintain the same elevation WRT the bottom of the old and new antenna assembly, or as directed by NWS personnel.

New antenna type – 4 Bay Scala Dipole Array New Power Divider – 1000 Watt SWR

New Coax Identification:

Approximate 690’ EUPEN EC5-50, 7/8-inch Coaxial Cable or equivalent, NWS Provided Material Jumper Cable, EUPEN 7/8-inch Coaxial Cable or equivalent 1/2-inch super flex jumper cable as follows:

Approximately 10 feet – as needed (connection to transmitter from the Polyphaser (NWS Provided))

Tower Information:

1486’ Grounded FM Tower Triangular with Round Member Legs

Local Point of Contact for site access:

Bobby Harp Regional Maintenance Specialist NWS Slidell 62300 Airport Road Slidell LA 70460-5243 Office: 985-718-3485 Mobile: 985-214-6458

OVERVIEW and Work Assignments:

The existing Jena, LA NWR 8-bay Antenna, power divider and Coax cable has sustained damage and needs replacement. The contractor shall remove the existing antenna (approximately 44’ in length), power divider and coax cable from the tower and dispose of any materials not reclaimed by NWS. The contractor shall install a new 4-bay Scala antenna (approximately 17’ in length) at the same location and the same orientation (SW) using 36-inch standoff mounts. The new antenna assembly will be approximately 27’ shorter in length, so it shall be installed to maintain the same lower elevation of the old antenna (The bottom of both will be at the same height and orientation) or as directed by NWS personnel. The antenna may be located at a slightly lower point on the tower if an agreement is reached with the tower owner. However, bids should be based on the current location on the tower.

Work will proceed as follows:

Contractor shall furnish all the necessary personnel, tower rigging and rigging equipment to remove the old antenna/coax/divider and install a new single 17’ 4-bay Scala antenna (NWS provided) at the same location (or as directed above by NWS personnel) and orientation; approximately 463’ center point on the tower, with the same orientation (SW) using 36-inch standoff mounts (NWS provided). NWS will assemble the new antenna mast, but will require the contractor to ensure connector tightness and weatherproof connections. The new antenna mast will be mounted to the tower using (2) 36” standoffs (NWS provided). A sway bar (NWS provided) will be installed by the contractor.

The contractor shall install a new Polyphaser surge suppressor (NWS provided) near the equipment shelter bulkhead. The contractor shall install new 7/8-inch EUPEN coaxial cable (NWS provided) from the transmitter shelter (Polyphaser) to the new antenna location on the tower.

The contractor shall install new hardware (angle adapters, round member adapters, clamps, snap hooks, etc.) (NWS provided) to securely mount the cable to the tower every 3-4’ or as possible, on all vertical installations on the tower to meet Motorola R-56 and OEM requirements for sustainability in high winds.

The 7/8-inch coaxial cable shall be terminated on the antenna end using a DIN (male) connector and terminated on the shelter end (polyphaser) using a DIN (female) connector (connectors shall be NWS provided). Coaxial cable shall be connected to antenna (power divider) and all connections weatherized with butyl mastic tape.

Hoisting grips (NWS provided) shall be installed every 200 feet of vertical ascension. A hoist grip shall be installed at the apex of the vertical run, securing the coax to a tower member by Motorola R-56 standards.

Ground kits (NWS provided) shall be installed ever 200 feet of vertical ascension. Additional ground kits will be installed at the apex of the vertical run, the base of the tower, and the bulkhead entry to the transmitter facility. All ground connections shall be electrically continuous to the EES. Ground kits shall not be grounded to painted surfaces.

Contractor shall provide pictures of installation. NWS shall sweep the antenna & coax upon completion of the installation.

Contractor will remove all trash from site.

Contractor shall follow government provided labor rates.

Contractors can visit the project site in order to give an accurate bid.

Pictures of the site is also available upon request.

Project Warranty

Contractor shall guarantee their workmanship for a period of 1 year and provide a written warranty.

Award Criteria

This project will be awarded based on the best price and best value to the government. Additionally, scheduling availability may impact award, but shall still be the best value to the government.

1. INSTALLATION GUIDELINES

A) All antennas, transmission lines, equipment, mounting devices, and cables to be installed at the site must be approved by the government or its structural consultant. The government will not permit any installations that exceed the structural capacity of the tower.

B) A pre-construction meeting must be held at the site prior to the commencing of work. This may be accomplished by telephone if the government deems. If the NWR site is in an operational status, notification to the lead forecaster at the Weather Service Forecast Office (WFO) must be accomplished prior to the transmitter being shut down.

C) All transmission and control cables are to be securely fastened to the tower. Transmission lines are to be installed according to the manufacturer’s guidelines and supported with the use of cable “butterfly” clamps designed for that particular model cable. Wrap-lock straps may be used only on short runs of small flexible cable (“jumpers”) and not used on the majority of the coaxial cable. The securing of lines using nylon ties or electrical tape is strictly prohibited.

D) All metallic materials installed on the tower including brackets, bolts, nuts, and washers must be either stainless steel or hot-dipped galvanized.

E) No drilling, punching, or welding to any part of the tower will be permitted. No removal or alteration of the tower structure is allowed.

F) All work performed on the tower will be performed by a government or lessor approved contractor. A copy of the contractor’s proof of insurance must be on file with government and/or lessor before work at the site will be allowed. The contractor shall perform all work while in compliance with Federal, State and Local regulations.

G) If during the course of installation, government personnel deem the installation inadequate, the user or his contractor will make changes in the installation to meet government’s requirements. The Regional NWR Focal Point or their designated individual has the final say over any disputes.

H) The contractor agrees to cooperate with the government and lessor to insure a safe working environment at the site. This includes any RF radiation exposure guidelines that are applicable.

I) Hours of operation to perform work will be between 7:00am & 5:00pm Central time Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Martin Luther King Day, Washington Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving and Christmas.

J) Facility access will be granted each day that is necessary for work to be completed. A Project sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

K) Period of Performance - Provide a fully installed and functional/operational system 120 days from contract award date.

(VII) Work is to be completed at the locations above within 120 days after award or sooner.

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Quotes shall be fully executed and returned using the quoting section of this solicitation. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable and can be sent to Suzanne Garrett, email suzanne.garrett@noaa.gov.

At a minimum the contractor shall provide the following information:

c) SAM.gov Unique Entity ID

d) EIN Code

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SITE VISIT POINTS OF CONTACT:

TERRY WEABER

PHONE: 817-716-1524

EMAIL:TERRY.WEABER@NOAA.GOV

BOBBY HARP

PHONE: OFFICE: 985-718-3485 & MOBILE: 985-214-6458

EMAIL: BOBBY.HARP@NOAA.GOV

BEFORE COMING TO THE SITE YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 2:00 P.M. MDT/MST, MARCH 28, 2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. This is a lowest priced technically acceptable (LPTA) requirement evaluation of all associated quoted costs.

1. Capability to provide the products, delivery, meet the estimated installation date as provided in the scope of work and reference checks for past performance.

a. Provide two relevant references including the NAME OF THE POINT OF CONTACT, EMAIL, BUSINESS NAME AND PHONE NUMBER.

b. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This is a PASS/FAIL

2. Price

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another…