NWWP99192200017 LAWN LIX SOW rev - RFQ.pdf

STATEMENT OF WORK

LANDSCAPE MAINTENANCE SERVICES

NATIONAL WEATHER SERVICE

62300 Airport Road, Slidell, LA 70460-5243

1 January 2022 – 31 December 2022

GENERAL REQUIREMENTS:

Purchase Order Period Period of performance for this purchase order is 1 January 2022 to 31 December 2022.

Legal Requirements and Permits The vendor shall procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state in which the work is to be performed. All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed. The offeror shall include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work.

Materials Safety Data Sheets (MSDS) shall be provided by the contractor to the Meteorologist in Charge (MIC) or Administrative Assistant (ASA) at each office, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

Conduct of Work The Contractor shall ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s). Any contractor employee who is considered incompetent, careless, insubordinate, unsuitable or otherwise objectionable or whose continued employment is contrary to the public interest by the government’s designated representative will be promptly removed from the contract work upon notification to the Contractor by the Contracting Officer that such condition(s) described above exist.

The Contractor shall take precautions necessary for the protection against injury of all persons engaged at the site.

Applicable Department of Labor and Occupations Safety and Health Standards will be taken into consideration in the performance of this contract.

The contractor will exercise all due caution to insure accidents or injuries do not occur. Deflector shield is to be used when mowing in front of vehicles in parking lot, to insure that small rocks or debris does not damage employee vehicles.

The Contractor shall, without additional expense to the Government, be responsible for all damages to persons or property which might occur as a result of his/her fault or negligence in the execution of work performed.

Examples would include but are not limited to: damaged sprinkler heads caused by mowing, replacement of plants, shrubs, or trees due to Contractor negligence.

The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate.

Services under this contract shall be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

Square Footage/Site Conditions Potential vendors shall make arrangements to visit the site for any other questions concerning service, verifying square footage or site conditions by contacting the MIC or ASA at:

Benjamin Schott, MIC 985-649-0429 Ext. 222 or ASA, 985-718-3488

Schedule Mowing will take place an estimated 34 times per year per the following schedule or on an as needed basis as directed by the MIC.

- Once a week during – April, May, June, July, August and September

- Every two weeks during – March, October, November, December

- Once a month during – January and February

Fertilizer Twice per year in April and September Chemical Weed Control Twice per year in April and September Replace mulch/pine straw in flower beds around April timeframe

1. Description of Services The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service located at 62300 Airport Road, Slidell, LA 70460. Exterior grounds consist of lawns, native grass areas, gravel, plant beds, parking lot, walks, driveways and curb. The Contractor shall provide all labor, tools, equipment, supervision, herbicides, transportation and any other or services necessary, to maintain the landscaping and grounds in such a manner to present a neat and well maintained appearance. All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment when possible.

Services performed under this contract will be performed during hours approved by the MIC. The primary responsibility for representing the Contracting Officer and inspection of the contract Work will be assigned to the MIC. The MIC is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms and conditions. Any Contractor requests for changes shall be referred to the Contracting Officer directly or through the MIC. No such changes shall be made without the expressed prior authorization of the Contracting Officer. The MIC may designate an assistant to act for him by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements. If the Contractor fails to expeditiously take the necessary action to ensure that future performance will be in conformity with contract requirement, this contract may be terminated for "default". Either party may terminate the contract for cause, by first giving the other party 30 days written notice of its intent to do so. No payment shall be due to the other party by reason of such termination. This right of termination shall be in addition to NWS’s right of termination for the convenience of the Government.

1.1. MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

[X ]1.1.1. Mow Improved, Semi-Improved Grounds and Native Grassed Areas. Grass cutting of all lawn areas shall be completed as per schedule. Grass clippings shall be removed or mulched when visible after mowing. All improved and semi-improved grounds and native grassed areas shall lock well manicured at all times.

[X ]1.1.2. Edging. Sidewalks, driveways curbs and other concrete or asphalt edges located in the improved/semi-improved grounds shall be concurrent with mowing per schedule. Edging will include removal of vegetation from cracks in sidewalks, driveways, and curbs

[X ]1.1.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrent with mowing schedule. Damage to trees and shrubs from trimming shall be repaired by the contractor.

[ X]1.1.4. Remove Debris/Police Grounds. The Contractor shall perform general litter patrol on all grounds.

Responsibilities will include, but will not be limited to, the removal and disposal of all natural debris (tree limbs, dry brush, rodent habitats, dead animals, etc) and manmade debris. All grass clippings shall be properly removed and disposed of offsite. Sidewalks and paved areas shall be cleaned of all lawn clippings after each mowing.

Parking Lots/areas, walks, curb-gutter, sidewalks and concrete flat-work shall be kept debris free (includes bark debris, dust and dirt). With the debris properly removed and disposed of offsite.

[X ] 1.1.5. Application of Fertilizer. The Contractor shall apply an effective fertilizer on all lawns, shrubs, plants and ground cover per Schedule. All fertilizers shall be applied in accordance with manufacturer’s instructions.

[X ] 1.1.6. Trimming and Pruning. The Contractor shall maintain a neat and well maintained appearance of all plants, shrubs, and trees, by proper pruning, clipping, pinching back and shape maintenance. This should take place 2 times a year, once in April and again in September.

[X ]1.1.7 Weed Control. The Contractor shall keep all lawns (includes semi-improved and native grassed areas), shrub beds, ground-cover beds, flower beds, graveled areas and all other adjacent areas free of weeds at all times.

Any herbicides shall be applied by certified or licensed personnel. This should take place 2 times a year, once in April and again in September.

[X ]1.1.8 Fire Ant Control. The Contractor shall provide fire ant control in lawn and flower beds concurrent with mowing schedule.

Other:

Observance of Legal Holidays and Site Closure Information

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth Day

When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the GCP. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the GCP or alternate for guidance.

Submission of Invoices

The contractor shall prepare and submit an invoice by electronic mail to the Technical Contact.

Invoices shall be submitted in accordance with Federal Acquisition Regulation clause 52.212-4(g).

Bill monthly in arrears.