NWWP92702100126 LAWN SOW Jun2021_updated RFQ.pdf

STATEMENT OF WORK

LANDSCAPE MAINTENANCE SERVICES

NATIONAL WEATHER SERVICE

1. The contractor shall be responsible for satisfactorily managing and performing programs for landscape maintenance services as specified herein at the following location:

National Weather Service WFO El Paso

7955 Airport Road Santa Teresa, New Mexico 88008

2. Meteorologist In Charge (MIC):

TO BE PROVIDED AT TIME OF AWARD

*The official is referred to throughout the specifications as the “MIC”.

Period of Performance:

Base Year: July 1, 2021 through June 30, 2022 Option Year 1: July 1, 2022 through June 30, 2023 Option Year 2: July 1, 2023 through June 30, 2024 Option Year 3: July 1, 2024 through June 30, 2025 Option Year 4: July 1, 2025 through June 30, 2026

3. Legal Requirements and Permits The vendor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state in which the work is to be performed. All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed. The offeror must include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work to be considered for award.

4. Supervisor and Labor The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory to the MIC. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations. The Contractor will notify staff of their presence on property.

5. Conduct of Work The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate and services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises. The Contractor will exercise all due caution to ensure accidents or injuries do not occur. The Contractor will take care not to damage any part of the facilities. Damage caused by contractor to facility will be repaired/corrected at Contractor’s expense.

6. Schedule and Requirements Grounds maintenance and cleaning will take place per the following schedule or on an as needed basis as directed by the MIC.

- Monthly (around the 15th of the month) –Mar, Apr, May, Jun, Jul, Aug, Sep, Oct (7a, b, c, d, e, f, g)

- Monthly (around the 15th of the month) - Nov, Dec, Jan, Feb ( 7a, b, c, d, e)

Chemical Weed Control once per month during the following months: April, May, June, July, August, September and October Disposal of debris underneath trees/shrubs/cacti to be concurrent with maintenance schedule

7. Description of Services The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service located at 7955 Airport Road, Santa Teresa, New Mexico. Exterior grounds consist of rocky, sandy or river rock landscape, native grass areas, gravel, plant beds, parking lot, walks, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other or services necessary, to maintain the landscaping and grounds in such a manner to present a neat and well maintained appearance.

All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment when possible.

The MSDS must be provided by the contractor to the MIC or Administrative Assistant (ASA) where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard.

Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Clean/weed Improved, Semi-Improved Grounds and Native Grassed Areas. Cleaning and weeding of areas, to include dirt/sandy, river rock and graveled areas, must be completed as per schedule. Debris must be removed or mulched when visible after service. Rake all rocked edge areas and dirt/sandy areas to insure a clean appearance. All improved and semi-improved grounds and native grassed areas must look well manicured at all times.

b. Edging. Sidewalks, driveways and other concrete or asphalt edges located in the improved/semi-improved grounds must be concurrent with cleaning/weeding per schedule. Edging will include removal of vegetation/debris from the perimeter around the National Weather Service property, inside Radar/Satellite compounds, fences lines, the cracks in sidewalks, driveways, and curbs plus 5 feet out from all graveled/river rock areas on the grounds, the sidewalks, as well as 10 feet out from gravel and asphalt surrounding the Upper Air building.

c. Brush/Weed Trimming. Brush and weeds must be controlled around trees, shrubs, river rock areas, sandy landscaped areas and gravel areas, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrent with maintenance schedule. Damage to trees, cacti and shrubs from trimming must be repaired by the contractor.

d. Remove Debris/Police Grounds. The Contractor must perform general litter patrol on all grounds.

Responsibilities will include, but will not be limited to, the removal and disposal of all natural debris (tree limbs, dry brush, rodent habitats, dead animals, etc.) and manmade debris. All vegetation clippings must be properly removed and disposed of offsite. Sidewalks and paved areas must be cleaned of all rocks and debris. Parking Lots/areas, walks, curb-gutter, sidewalks and concrete flat-work must be kept debris free (includes vegetation debris, rocks, dust and dirt). With the debris properly removed and disposed of offsite. Removal of debris and policing of grounds will be concurrent with cleaning/weeding schedule.

e. Trimming and Pruning. The Contractor must maintain a neat and well maintained appearance of all plants, cacti, shrubs, and trees, by proper pruning, clipping, and pinching back so as to not block security cameras and to at least a foot from the sidewalk while maintaining the shape of the vegetation. Contact MIC, ESA, or alternate prior to removing any blooms on natural vegetation. This should take place four (4) times a year, once in February, May, August and November unless a natural weather/climate event occurs that dictates the necessity to perform the service in an off month.

f. Weed Control/Preventer. The Contractor must keep all grounds (includes semi-improved and native grassed areas), shrub beds, cacti beds, river rock and graveled areas and all other adjacent areas free of weeds at all times.

Any herbicides must be applied by certified or licensed personnel. This should take place seven (7) times a year, once per month in the following months April, May, June, July, August, September and October.

g. Fire Ant Control. The Contractor must provide fire ant control on the grounds concurrent with cleaning/weeding schedule.

8. Invoicing The vendor will bill on a monthly basis in arrears. All pertinent copies of completed forms shall accompany monthly invoices.

9. Site Visit

a. Pamela Crowley, 575-589-4088, ext. 221, pamela.crowley@noaa.gov Alternate: David Beattie, 575-589-4088, ext. 260, david.beattie@noaa.gov

b. 8:00am - 3:00pm

10. OBSERVANCE OF LEGAL HOLIDAYS AND SITE CLOSURE INFORMATION

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work Designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day mailto:pamela.crowley@noaa.gov mailto:david.beattie@noaa.gov

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate MIC for guidance.

COVID-19 NOTICE

NOAA is committed to taking appropriate safety precautions to support the health and well-being of our employees and affiliates in response to the COVID-19 pandemic and will continue to assess all measures necessary to mitigate risks to the spread of the disease consistent with guidance from the Centers for Disease Control and Prevention

(CDC).

To help slow the spread of COVID-19, CDC recommends the use of face coverings in public settings where other social distancing measures are difficult to maintain. NOAA personnel are strongly encouraged to follow CDC and State guidelines on the use of face coverings.

All individuals inside NOAA occupied workplaces are required to wear face coverings until further notice and are encouraged to maintain social distancing guidelines. Face coverings should cover the nose and mouth, but do not need to be medical-grade masks. Face coverings can be cloth masks, scarves, and bandanas. Managers are responsible for determining social distancing practices in their individual offices.

The C&A Requirements of Clause 73 do not apply; therefore a Security Accreditation Package is not required.