NWWN99042200254 SOW for RFQ Landscape Wilmington OH 05232022.pdf

National Weather Service Statement of Work

Lawn Care and Grounds Maintenance

NWWN99042200254

1. Location

National Weather Service 1901 South State Route 134 Wilmington, OH 45177

2. Scope

a. The contractor shall provide all personnel, tools, equipment, materials and supervision necessary to perform lawn care and grounds maintenance. All equipment must meet all applicable OSHA standards. Cutting equipment blades shall be sharp to ensure a high quality cut and minimize disease. Contractor shall not use any unsafe equipment or any equipment in need of repair. Work shall be performed in a manner to maintain healthy grass, shrubs, plants and trees and present a neat and professional appearance and look well-manicured at all times. The contractor shall ensure lawn care and grounds maintenance is performed in a manner that does not damage trees, shrubs, and grass. The contractor shall take special care to ensure no damage occurs to structures, fixtures, or vehicles on the premises. The Government is not responsible for damage to the contractor’s equipment due to trash, debris, or uneven terrain.

b. The contractor shall comply with and train employees on all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied and use all necessary protective and safety equipment. Personal Protection Equipment shall meet OSHA standard 1910.132(a) which states: “Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.”

3. Description of Work

a. Mowing, trimming and edging. The contractor shall monitor the growth of the grass and schedule services on an as needed basis. The contractor shall prevent scalping, uneven mowing, rutting by equipment, damage to trees and shrubs during contractor operations. Contractor shall maintain all open drainage systems; open culverts under driveways and roads free of debris, trash, limbs, leaves and grass clippings. Grass shall be cut from April through October to maintain a height between 2” and 2 ½.” Grass shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks and other fixed obstacles. Trimming height shall match surrounding area grass height. Sod shall be completely removed from around base of all trees in lawn area and 24 inches away from edge of trunk, to form an even circle around the tree. Grass shall be edged 0.5” to 1.5” and not cut deeper than 1.5” to 2”. Edging shall include removal of vegetation from cracks, and expansion joints in sidewalks, driveways, stone landscaping, and curbs. Grass shall not extend over the edge of parking lots, concrete streets, pads, sidewalks, driveways, paved areas or curbs in all areas.

b. Fertilization and Weed Control. Treat for weeds, crabgrass and insects in accordance with industry standards i.e., spring, pre-emergency, broadleaf weed and crabgrass control; summer, insect control including grubs: and fall, fertile and broadleaf weed control. Lawns shall be maintained to show continual progress in removal of annual and perennial weeds, including all clover and coarse grass species. Parking lots, plant beds, walkways, stone landscaping, and patio area shall be kept free of weeds and grasses. Planting beds shall be kept free of weeds.

Herbicides specific for problem vegetation are permitted.

c. Tree Pruning/Shrub Trimming. In the spring and fall, remove dead, damaged, or diseased wood from all trees (within 6 feet from the ground). Shrubs shall be maintained to ensure unobstructed entrance to doorways and along sidewalks. Trimming shall be performed to ensure uniform height, width and overall aesthetics.

d. Mulching. During the month of April, the contractor shall provide and place hardwood mulch (black or brown) around trees and plant beds. Quantities supplied shall be sufficient to maintain planting bed areas with a minimum mulch depth of four (4) inches, and tree mounds with a minimum depth of six (6) inches.

e. Cleanup. All grass clippings, weeds, leaves, trash, debris, and pruning shall be removed from the premises. Sidewalks, driveways, parking lots planting beds, and grassy areas shall be kept free of grass clippings, weeds, leaves, trash, debris. Exterior walls of buildings shall be kept free of soil.

f. Final Work. During the last two weeks of the period of performance, the contractor shall leave all tree mounds and rock beds weed free. Grass shall be mowed, if needed, in accordance with the Statement of Work.

g. Damage. The contractor shall replace shrubs and trees damaged during mowing operations.

Precautions shall include removal or repair of equipment causing unnecessary damage or procedures causing unsatisfactory mowing. Damage to trees and shrubs from trimming, caused by contractor shall be repaired by the Contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage caused by the contractor, the contractor shall replace the damaged plant or tree with a plant or tree of the same species, and size and shall occur within 15 days of noticed damage. If grass seeding is needed to repair damaged areas, the contractor shall use a compatible grass seed mixture.

4. Additional Requirements

a. The contractor shall submit all Material Safety Data Sheets (MSDS) for any materials used under this purchase order containing “dangerous” or “warning” labels to the Government Contact Point (GCP) within 10 days after award.

b. With the quote, the contractor shall submit the name, cell phone number, and e-mail address of the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work. The Site Manager shall be authorized to receive any notices of deficiency in performance. Once notified of a deficiency, the Site Manager shall be available no later than the next business day to discuss the problem area and provide a course of action.

c. Within 5 work days of the start date and annually thereafter, the contractor shall submit to the GCP the schedule/plan to accomplish the required services throughout the year. If changes need to be made, the contractor shall meet with the GCP and revise the schedule as necessary.

d. If any of the services are not in accordance with the Statement of Work, the Government may require the contractor to perform the services again, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the invoice price to reflect the reduced value of the services performed. If the contractor fails to expeditiously take the necessary action to ensure that performance shall be in in accordance with the Statement of Work, the Government may take corrective action.

e. The Government reserves the right to inspect for quality control.

f. Services shall not be performed on a Federal holiday. A list of Federal holidays may be found at www.opm.gov.

5. Period of Performance Base: 07/01/2022 to 03/31/2023 OY1: 04/01/2023 to 03/31/2024 OY2: 04/01/2024 to 03/31/2025 OY3: 04/01/2025 to 03/31/2026 OY4: 04/01/2025 to 03/31/2027

6. Technical Point of Contact (TPOC):

THIS WILL BE PROVIDED UPON AWARD.

Landscape questions and invoices should be submitted to PROVIDED UPON AWARD.

http://www.opm.gov/

National Weather Service