Questions and Responses.pdf

Lodging and Transportation Services for the DOC/NOAA/NWS in Kansas City, MO

Sources Sought Notice ID: NWWA0000-20-00057

Questions and Responses

Question #1:

Requirement is on a 5 year term. Approximately how many days out of the month are 115 rooms going to be needed? Is there an estimate days or weeks or a schedule in hand to arrange and confirm availability with the hotel?

Response:

The training schedule varies from fiscal year to fiscal year and it is provided to the hotel as soon as it becomes available (typically somewhere around the month of August). Changes to the schedule are coordinated throughout the year. Here is a monthly summary showing the estimated # of students and total # of lodging nights for this fiscal year.

Total # of NWSTC participants Total # of lodging nights October 56 797 November 41 213 December 70 478 January 69 636 February 123 536 March 129 1224 April 111 559 May 83 609 June 121 565 July 39 450 August 139 662 September 57 516

Question #2 Do you need 115 single rooms? Or are you putting 2 people in a room?

Response:

Single rooms. 115 at any given time would be the maximum required.

Question #3 The solicitation states that you are looking for rooms with an actual stove top. Can you please clarify? Are you looking for guest rooms with full kitchens or just a microwave and refrigerator?

Response:

Please be advised that this is not a solicitation, nor is one being issued at this time. This sources sought is for NOAA market research purposes only. Guestroom suites with fully-equipped kitchens.

Question #4 What hotel are you currently using for this requirement?

Response:

Homewood Suites and Embassy Suites

Question #5 Do you have a set training schedule for the classes that you can share with us? Even if from previous years just so we can see examples.

Response:

See above chart as a reference.

Question #6 How many nights is each training session?

Response:

It varies from 3 to 37 nights. The average is closer to 5-7 nights.

Question #7 Do you need all students to arrive and depart from the training site at the same time each day or can the hotel use shuttles with revolving times?

Response:

As long as the students make it to the Training Center in time for their class, they can take multiple shuttles.

Question #8 Will you set this aside as a small business set aside?

Response:

The Contracting Officer has yet to determine if a small business set aside or unrestricted full and open competition will be used.

Question #9 Will you put this on GSA Schedule?

Response:

Following market research, the Contracting Officer will determine how the upcoming effort will be competed.

Question #10 Is the kitchen requirement a decision factor? Rooms without a kitchen acceptable?

Response:

Per the Performance Work Statement (PWS) Para. C.3.1, all rooms must be a suite or comparable type room consisting of a minimum of 1 bedroom, sitting area and kitchen with a table and chair.

Question #11 How often will they be meeting? Monthly, quarterly, etc.

Response:

Please see schedule referenced above.

Question #12 How much time before the group is to meet will the contractor be notified? Will the students be allowed to use Uber or Lyft as a form of transportation if they need to?

Response:

Please be advised that the PWS was provided as an attachment to the Sources Sought notice.

Please review the PWS Para. C.4 TRANSPORTATION REQUIREMENTS