Nutanix Nodes and Support.docx

Advertisement for Bids:

Nutanix Nodes and 3 Year Support Advertised starting Wednesday, November 5, 2025, for a minimum of two consecutive weeks using VendorNet.

The Madison Metropolitan Sewerage District requests bids for Nutanix Nodes and 3 Year Support Sealed bids will be accepted by email or postal mail until 11:00 A.M. CT on Thursday, November 20, 2025, at the District office, 1610 Moorland Road, Madison, Wisconsin 53713. At this time and place, all bids will be publicly opened and read aloud. Questions and bids should be emailed to rfp@madsewer.org and include “Nutanix Nodes and 3 Year Support” as the subject line.

Only formal written addenda can materially alter the specifications. No verbal statement made by a District employee or anyone else is binding, nor shall such a statement be considered an official part of this public solicitation. All bid responses and their contents will be public records.

Bidders are responsible for ensuring their emailed bid is received and complies with published Microsoft Quarantine email guidelines. Confirmation of receipt will be sent within one business day. If you do not receive confirmation, contact 608-222-1201 EXT 110 immediately.

Unless otherwise specified in the bidding documents, the prospective bidders should check our website for any addendum 72 hours before the scheduled bid deadline.

The District is federal and state tax-exempt. The District reserves the right to reject any or all bids or to waive any technicality and accept any bid which may, in its opinion, be advantageous to the District.

Madison Metropolitan Sewerage District Attn: Matthew Leitzen, Procurement and Contracts Agent 1610 Moorland Rd Madison, WI 53713 rfp@madsewer.org Use the subject line: “Nutanix Nodes and 3 Year Support”

Published by the authority of the Commissioners of the Madison Metropolitan Sewerage District. By Bradley Murphy, Secretary

Bid Submittal Requirements and Acknowledgement

Please initial in the Bidder Initials box to the right of the information or requirement statements below to signify that you have read and understand each statement.

The Bidder must be an authorized partner or distributor of the listed Nutanix products and services listed in the Bid Table.

The Bidder must have applicable experience of successfully providing Nutanix equipment for at least the last three years.

The Bidder shall appoint a single point of contact that the District will use for any activity pertaining to the requirements of this ITB. This person should be noted on Bidder Form below.

Bid documents shall be submitted via email to rfq@madsewer.org. All documents must be received on or before 11:00am local time (Madison, WI) on Thursday, November 20, 2025. The email submission subject line should read: "Bid for Nutanix Nodes and Support Services". When sending this email, it is recommended that you use a receipt confirmation.

Questions related to this ITB shall be emailed to rfp@madsewer.org. All questions must be received no later than 11:00am local time (Madison, WI) on November 17, 2025. Answers will be posted on the District's website no later than end of day on November 18, 2025. It is the responsibility of bidders to check the website for updates.

Bids shall remain valid for at least 60 (sixty) days after the date of bid opening on November 20, 2025.

The District shall be under no obligation to accept the lowest or any other offer received in response to this bid request. The District further reserves the right to reject any or all offers based on its own evaluation of the offers received, or based on stability, capabilities, track records, reputation among users and other similar credentials of a Bidder. When the District makes any such rejection, it will not be bound to give any reason and/or justification in this regard to the Bidder.

The winning Bidder will be selected based on the total least cost quoted for the equipment and support services listed in the Bid Table.

If awarded, the purchase will cover 3 years’ support services as listed in the Bid Table.

Estimated delivery no later than December 29, 2025

By mutual agreement, the quantity of items purchased may be increased, provided that the original purchase price, terms, conditions, and specifications remain the same.

Late submissions will be disqualified.

Incomplete submissions will be disqualified.

The District is a municipal corporation operating under Section 200.01 to 200.15, inclusive, of the Wisconsin Statutes and is therefore exempt from payment of the Wisconsin Sales Tax and all other State Taxes.

Bid Form A: Nutanix Nodes and 3 Years Support Services

All shaded fields must be completed for your bid to be valid. Any additional costs must also be listed in this form.

Total Annual Cost for All Products and Services

Company name: _______________________________________ Company address: _____________________________________ Company phone: _______________________________________ Authorization signature: _________________________________

Bids will be received until 11:00 A.M. CT. Thursday, November 20, 2025.

Date and time received: _________________________________________

Additional Provisions

Revision to the RFB The District may modify or amend this RFB at any time. In such an event, the submission deadline may be extended, at the option of the District, to allow Bidders the opportunity to revise their bids accordingly.

Addendums If it becomes necessary to clarify any part of this request for bid, or to revise any part of this RFB, the Procurement Agent will send out an official addendum/amendment to all potential bidders. Bidders must acknowledge the receipt/review of any addendum on Bid Form A.

Errors in Bids Bidders will not be allowed to change or alter their bid after the deadline for bid submission. The District reserves the right, however, to correct obvious errors such as math errors in extended pricing (not unit pricing). This type of correction may only be allowed for “obvious” errors such as arithmetic, typographical, or transposition errors. Any such corrections shall be approved by the District and countersigned by the Bidder. Bidders are advised to make sure that their bids are true and correct.

Subcontracting and Third-part Payments All sub-vendors shall be pre-approved by MMSD. Sub-vendors must abide by all terms and conditions of the contract. The prime vendor shall be responsible for all sub-vendor(s) work and payment. The District will not directly pay any sub-vendor or third parties.

Equal Employment Opportunity Requirements In connection with the performance of work for this project and under the related contract, the Bidder agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, national origin, sexual orientation, gender identity, or other status protected by law. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

Use, Disclosure, and Confidentiality of Information The information supplied by a Bidder as part of an RFB response will become the property of the District. Bids will be available to interested parties in accordance with the Wisconsin Open Records Law. None of the bidder responses will be made available to the public until after negotiation and award of a contract or cancellation of the procurement.

To the extent allowed by law, the District will treat trade secrets as confidential (if designated as confidential and submitted separately in a sealed envelope). If a Bidder wishes for a bid to remain confidential, the Bidder must, before submitting a bid, establish to the District’s satisfaction that the bidder be given confidential status. The District reserves the right to make any final disclosure determinations in accordance with the law. (Note: Pricing information will not be considered confidential.)

Confidentiality Any data or other information regarding the District’s customers, operations, or methods obtained by the vendor during the project shall remain confidential and shall not be released to third parties without the express written consent of the District.

INVOICING REQUIREMENTS

Vendor will invoice after each chemical delivery. MMSD will pay or reject invoices within 30 days of receipt by MMSD. Before payment is made, it must also verify that all invoiced charges are correct in accordance with this contract. Only correctly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized, showing.

Purchase Order number.

Vendor name Remit to address and telephone number Contract price(s) and details of what is being billed.

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