Nurse Call SON Attachment B.docx

Statement of Need

Background:

The Lake City VA Medical Center has an urgent need to replace an existing Nurse Call System that is currently 40 years old. The current overall condition of this system is in very poor condition, not fully functional, and is often unreliable. The system condition has also been documented previously during our most recent Facility Condition Assessment in June 2019 and has progressively gotten worse since that time. The Nurse Call system being used on CLC-2, CLC-3, 2 North Building 64, and the ICU are currently functional, but with visual indication only of a patient need (Audible alarms are intermittent). Most of the Master Control Stations employed at the Nurses Stations are no longer functional or serviceable. We have exhausted all resources available through local sources. Remaining assets on the open market today are expensive and bought “As is” (No guarantee the parts are reliable assets). Additionally, this system is supported by an old system software program, and the local Vendor has stated that the laptop in use today may not last much longer.

Objective:

A Vendor is needed who can deliver and install a new and fully functional Nurse Call System that meets the needs and demands of the Veteran patient’s receiving care, and the Nursing Service Staff employed in delivery of safe and efficient Health Care in today’s Health Care Environment. A new Nurse Call System not only would improve on the Safety and reliability of a functional system, but would also reduce overall maintenance costs, improve on reducing system downtimes, and improve services efficiencies and offer additional matrixes for process improvements.

Scope of Work:

· Contractor/Vendor must conduct a site visit prior to contract award to investigate current installation, material deficiencies, and identify any additional equipment/component needs to complete an installation to be current with the latest NEC Code requirements and industry standards.

· This proposal will include the supply, installation, programming, testing, commissioning and end user training of equipment listed in the proposal.

· Proposal will include specialized technician level training for two Engineering staff personnel.

· Contractor will install new Central equipment (Head ends) into areas not normally occupied by patients or Nursing Staff (Several current units are located in Nurse Manager’s offices).

· Contractor will provide CAD drawings supporting the installation depicting location of devices and equipment upon completion of the installation.

· Lake City VAMC will still be able to utilize the Pillow Speakers to access the Get-Well Network.

· All work will be performed during normal business hours 8 am.-4:30 pm Monday- Friday with exception of the Emergency Room where all work will be done either after hours or weekends. Engineering staff will coordinate with the installing contractor and Nursing staff for availability of patient rooms for installation of new equipment and testing IAW an approved schedule.

· Contractor/Vendor will communicate any needs for additional electrical wiring and/or fiber cabling in support of the new installation and allow adequate time to Engineering staff to complete.

· Contractor/Vendor will clean up all work areas at the end of every shift worked, ensuring no construction debris is left behind.

· All planned work efforts will require coordination between the installing Contractor, Safety, Construction Safety, Patient Safety, Engineering, and Nursing Staff to ensure availability of patient rooms to support both the Contractor and the Medical Facility.

· Proposal / submittal must contain product warranty information on installed nurse call system.

Salient Characteristics Installation

· Nurse Call system must offer tone visual, audio visual, and advanced audio- visual system capabilities that delivers maximum system flexibility and efficiencies to both patient and staff.

· Nurse Call system must provide a Hot Swappable Master control console to minimize system downtime and programming.

· Nurse Call system must provide for audio control both in and out of each room to ensure the best audio conditions.

· Nurse Call System must provide a magnetic-controlled handset allowing the handset to be replaced without noise to the patient stations

· Nurse Call system must provide for 3 critical components:

a. Meet UL Standard 1069

b. UNITE middleware, a software application to allow connection with other Hospital devices to include Digital Medical device interfacing.

c. At minimum it must form, fit and function with Mobility interfacing with mobile phones, to include Ascom Mobile, Cisco, and Vocera systems.

Qualifications/Certifications

· The contractor/vendor must be qualified and licensed to complete the installation, testing and certification of the Nurse Call System, and have the required levels of professional and technical experience to perform the work required by this statement of work.

· The contractor and all of the individuals working on the project site must have taken the OSHA Certified 10-hour construction safety course.

· Contractor to provide submittal of product prior to award and to include warranty on parts and labor.

Safety Regulations

· The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this project.

· Provide the necessary barricades/signage where required.

· Contractor will be responsible to provide all necessary PPE

· Contractors are also responsible in ensuring all employees while onsite follow all OSHA Safety rules while working on/at the facility, as well as being properly screened every day at one of the VA Medical screening checkpoints while COVID precautions are in effect.

Scheduling and Hours of Work

· All work in areas involved shall be coordinated and scheduled with the facility Electrical Shop Supervisor.

· Project kickoff meeting will be scheduled and held onsite before commencement of the awarded project. Meeting will include a project timeline presentation from the contractor, as well as discussions on performance expectations while onsite. Meeting will also include a pre-construction safety brief and discussions with the facility Construction Safety Officer.

· The 10 holidays observed by the Federal Government, are New Year’s Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. Contractors will be encouraged to also observe those holidays.

· Contractor is responsible for signing in each morning at the engineering office and acquiring Contractor ID badges. ID badges will be returned to Engineering staff each day at the conclusion of the work schedule.