Nuclear Management_25 July 2024.pdf

Statement of Work

July 2024

ORNL Nuclear Material Management Support for the DOE/NNSA

1. SCOPE

1.1 Introduction

Oak Ridge National Laboratory (ORNL) serves as the Heavy Isotopes Lead Material Management Organization (LMMO) for the U.S. Department of Energy (DOE) under DOE Order 410.2. Additionally, ORNL provides technical and programmatic support to DOE and the National Nuclear Security Administration (NNSA) in the areas of nuclear materials management and nuclear forensics. The purpose of this Statement of Work is to request assistance directly to ORNL as it executes its obligations to the DOE/NNSA.

1.2 Work Included

Provide technical and administrative support and assistance to ORNL to execute the following activities:

1. LMMO Support Provide technical and administrative support and assistance to ORNL in its role as LMMO (requires access to the NESAN classified network to accept classified data, storage of classified data and access to classified computing. Data classified to SECRET RD level) o Assist ORNL in the preparation of Material Specific Management Plans (MSMPs) for heavy isotopes. This includes performing material-specific assessments of the nuclear materials; documenting the inventories, storage requirements, and programmatic requirements for the materials over time; and reviewing the status/plans/requirements for heavy isotopes to provide a consolidated forecast for heavy isotope activity (up to five per year).

o Review the status/plans/requirements for resources and facilities needed for heavy isotopes production and storage across the DOE/NNSA complex. Conflicting information between sites will be identified to ORNL who will distribute them to the appropriate organizations so that DOE headquarters or field elements can make informed decisions to resolve the issues.

o Support ORNL in coordination of complex-wide heavy isotopes management activities, such as facilitating the consolidation or disposition of materials from sites to meet DOE needs/requirements and developing options for addressing materials with no established disposition path.

o Support ORNL in the development of Programmatic Value Determinations (PVD) for legacy ORNL nuclear materials (up to three per year).

o Support ORNL in the review of PVD submitted DOE wide for meeting LMMO needs (up to five per year).

o Support ORNL in drafting input for the Nuclear Materials Strategic Plan which consolidates all DOE plans for nuclear materials, highlights infrastructure needs and defines needed actions--approximately once every three years.

2. Nuclear Materials Management Support (requires access to the NESAN classified network to accept classified data, storage of classified data and access to classified computing. Data classified to SECRET RD level) o Support to ORNL on nuclear materials management activities, studies, and information exchange.

Provide support to ORNL’s coordination and facilitation of quarterly complex-wide technical progress meetings, prepare and distribute meeting minutes, and track action items. This includes classified SECRET RD NMMT sessions.

Assist ORNL in annual collection of proposals for DOE review.

Consolidate quarterly reports for funded projects and provide to ORNL for distribution to DOE/NNSA program sponsors.

Prepare reports, presentations, white papers, and other documentation as directed by ORNL to support nuclear materials management activities.

Examples include nuclear material disposition summary reports.

In support of ORNL, participate in routine meetings with DOE/NNSA program managers to review nuclear material issues and status.

Support ORNL’s efforts to prepare an annual master schedule which integrates all the DOE Sites’ shipments and receipts of highly enriched uranium and plutonium planned for the next five years.

Support ORNL in the development of disposition options for materials with no defined path to disposition.

o Support ORNL with subject matter experts (SME) on DOE Order 410.2 and nuclear materials management tools (requires access to the NESAN classified network to accept classified data, storage of classified data and access to classified computing. Data classified to SECRET RD level).

Aid ORNL in performing coordination, integration, and data analysis regarding nuclear materials management. These integration tasks include evaluation of classified Nuclear Materials Inventory Assessment (NMIA), Material Balance Spreadsheet (MBS) , Nuclear Materials Management & Safeguards System (NMMSS) data, Nuclear Material Management Plans

(NMMP), sites’ shipping and receiving plans, and Nuclear Materials Forecast and Allotment Request (NMFAR).

Provide input to and update preparation guidance documents for ORNL submission to DOE for NMIA, MBS, NMMP and NMFAR annually.

Support the development and maintenance of data analysis tools for nuclear materials: (1) material balance tool to support inventory evaluations used to satisfy DOE Order 410.2 requirements, (2) tool/process to assist in evaluation and release of allotments, and (3) upgrade and add enhancements to NMIA and NMMSS.

Provide SME to support ORNL in conducting options evaluations for production or disposition of nuclear materials across the DOE/NNSA complex.

3. Nuclear Forensic Support (requires access to the NESAN classified network to accept classified data, storage of classified data and access to classified computing. Data classified to SECRET RD level and Sensitive Compartmented Information (TOP

SECRET-SCI).

o Support ORNL in identification of materials for nuclear materials archives and related nuclear forensics studies and support ORNL in the development of nomination packages for inclusion in these programs (up to 20 packages per year).

o Assist ORNL in the development of a strategy for identifying and closing nuclear forensics data gaps.

o Assist ORNL in developing and maintaining a complex-wide nuclear forensics sample analysis schedule (updated quarterly).

o Assist ORNL in enhancing and revising Collection Catalogs for unique materials, lithium, naval reactors fuel, research and test reactors, high enriched uranium, low enriched uranium, very high enriched uranium, depleted uranium, natural uranium, uranium-233, curium, plutonium, americium-241, neptunium and thorium annually. These Collection Catalogs map the US material production for the different material types, production locations, processing techniques and production timeframes.

o Assist ORNL in development of Production Material Summary Reports for unique materials, lithium, naval reactors fuel, research and test reactors, high enriched uranium, low enriched uranium, very high enriched uranium, depleted uranium, natural uranium, uranium-233, curium, plutonium, americium-241, neptunium and thorium.

o Assist ORNL in the development of a storage strategy for archived nuclear forensic materials.

o Assist ORNL in developing a subsampling and shipping strategy to meet nuclear forensics analysis and preservation needs.

o Assist ORNL in developing and maintaining SharePoint sites for nuclear forensic activities.

4. Nuclear Materials Transportation Support o Provide input to ORNL on the development of transportation strategies for nuclear materials, including recommending Type A or Type B packages for specific nuclear materials movements between ORNL and DOE/NNSA sites (up to three per year).

o Provide ORNL with recommendations for solutions to nuclear materials transportation issues as identified by ORNL (up to three per year).

5. Support development of ORNL-specific DOE Order 410.2 documents o Assist ORNL in the drafting of the annual ORNL MBS using DOE HQ NA-532 issued Guidance and ORNL data input.

o Assist ORNL in the drafting of the annual ORNL NMMP using DOE HQ NA-

532 issued guidance and ORNL data input.

6. Provide subject matter experts to participate in nuclear fuel cycle, nuclear materials management, nuclear materials handling and transportation, and nuclear forensic measurements projects as directed by ORNL.

2. APPLICABLE CODES, PROCEDURES, AND REFERENCES

Requires access to the NESAN classified network to accept classified data, storage of classified data and access to classified computing. Data classified to SECRET RD level and Sensitive Compartmented Information (TOP SECRET-SCI)

3. TECHNICAL AND FUNCTIONAL REQUIREMENTS

All work must be conducted at the Seller’s facilities and not on the ORNL site. The only expectation is the Seller may access the NESAN classified network on the ORNL site to retrieve classified data and to submit classified deliverables for review. The NESAN access will be on shared workstations and shall be minimized. It is preferred the Seller has access to NESAN off the ORNL site.

Key technical and management personnel must have a detailed working knowledge of DOE Order 410.2, Management of Nuclear Materials, and DOE Order 474.2, Nuclear Material Control and Accountability. Key personnel should have working relationships with the major DOE sites’ nuclear material management staff (ORNL, Los Alamos National Laboratory, Lawrence Livermore National Laboratory, Sandia National Laboratory, Idaho National

Laboratory, Y-12 National Security Complex, and Nevada National Security Site). Key personnel must have a thorough understanding of the inventories within the DOE complex, the location and characterization of the inventories, and the activities required to preserve, process, recover, ship, and/or store these materials.

Key personnel must have demonstrated knowledge of the nuclear fuel cycle and the history of fuel cycle activities DOE/NNSA wide. Basic understanding of nuclear forensic measurement techniques is required.

Key personnel must have demonstrated knowledge of nuclear transportation requirements. A knowledge of all licensed Type B shipping package available and their content restrictions. Key personnel must have knowledge of Type A shipping requirements.

Expertise in project management, nuclear material handling and transportation of nuclear materials is needed to support options evaluations for production or disposition of nuclear materials across the DOE/NNSA complex.

The Seller shall possess personnel with security credentials at the DOE ‘Q’ clearance level to perform the required work in these task areas. Many of the tasks will require a DOE ‘Q’ clearance to allow evaluation of SECRET RD data and access to classified DOE programmatic information where nuclear materials are utilized. Key personnel shall have access to the NESAN classified network and access to classified computing to prepare classified documents up to SECRET RD. Access to the NESAN can be provided through ORNL, but the Seller must have capability to store classified information that their site. Some isolated technical analysis tasks could potentially be performed without a DOE ‘Q’ clearance. Seller shall possess at least one key staff member with security credentials at the Top Secret, Sensitive Compartmented Information (TS-SCI) since some tasks will require access to SCI information. The TS-SCI clearance is also needed to view SECRET and SECRET RD data on a TS-SCI network.

The Seller shall have facilities to handle and store classified data and documents up to SECRET RD. The Seller must provide verification that they have an approved DOE facility clearance to store SECRET RD data and documents.

This work is limited to U.S. citizens only.

Note: Foreign Nationals (FN) who possess a VISA status of Lawful Permanent Resident (LPR) or Green Card can work on projects if approved in writing by the project manager. FN participation is not allowed on this project for FN’s who do not possess LPR/Green Card.

The task requires business travel for key staff members including up to 6-10 trips per year to Washington DC and four trips per year to DOE/NNSA sites.

4. ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY ASSURANCE

REQUIREMENTS

4.1 Environmental

None

4.2 Safety and Health

None

4.3 Quality Assurance/Control

Standard

5. RESPONSIBILITIES

This Statement of Work deliverables support a variety of areas. Personnel supplied by the Seller shall be trained and qualified in their field. The Seller shall ensure that tasks are completed on time and within budget. The Seller shall perform and assume all responsibility for the accuracy and completeness of the work and services for the described project in accordance with established criteria, standards, and instructions.

Periodic meetings with staff and/or other management customers within and outside of Oak Ridge will be required and will be identified, planned, and approved. All travel will be approved by the ORNL Technical Project Manager prior to the travel.

6. DELIVERABLE SCHEDULE

• Submit forecasts, reviews, analyses, and other pertinent input or documentation as requested by ORNL to support tasks described in the above scope of work.

• Submit input for up to five Material Specific Management Plans per year to ORNL by dates to be established by ORNL annually.

• Develop agenda, presentations, and meeting minutes for four technical status meetings in the areas of nuclear materials management and nuclear forensics per year for dates to be established by ORNL annually.

• Draft input for the DOE Nuclear Materials Strategic Plan per a schedule to be established by ORNL.

• Provide data analysis tools for evaluating NMIA, MBS and NMMSS data per a schedule to be established by ORNL annually.

• Draft input for Collection Catalogs for unique materials, lithium, naval reactors fuel, research and test reactors, high enriched uranium, low enriched uranium, very high enriched uranium, depleted uranium, natural uranium, uranium-233, curium, plutonium, americium-241, neptunium and thorium per a schedule to be established by ORNL.

• Draft input for unique materials, lithium, naval reactors fuel, research and test reactors, high enriched uranium, low enriched uranium, very high enriched uranium, depleted uranium, natural uranium, uranium-233, curium, plutonium, americium-241, neptunium and thorium Production Material Summaries per a schedule to be established by ORNL annually.

• Prepare draft discussion items and draft deliverables for submission to ORNL TPO prior to each trip to Washington DC (up to 6 -10 per year). Seller may be required to travel for these trips.

• Seller collects nuclear forensics samples analysis plans and data from across the DOE/NNSA complex and provides consolidated information to the ORNL TPO and DOE/NNSA program managers.

• Draft input for transportation strategies for nuclear materials, including recommending Type A or Type B packages for specific nuclear materials movements between DOE/NNSA as directed by ORNL.

• Draft input for annual ORNL MBS and NMMP and submit to ORNL per a schedule to be established by ORNL.

Deliverable Description Estimated Number of

Deliverables Per Year

Estimated Number of Deliverables Over 4

Year Contract

Submit input for Heavy Isotope Material Specific Management Plans

~5 ~20

Develop agenda, presentations, and meeting minutes for quarterly meetings

~4 ~16

Draft input for the DOE Nuclear Materials Strategic Plan

~1 ~4

Provide updates to data analysis tools for evaluating NMIA, MBS and NMMSS data

~1 ~4

Draft input for Collection Catalogs ~12 ~48 Draft input for production materials summaries ~12 ~48 Draft discussion items and deliverables for Washington DC trips

~6 - 10 ~24 - 40

Maintain complex-wide nuclear forensics sample analysis schedule

~4 ~16

Draft input for ORNL MBS and NMMP submittals

~2 ~8

7. SUBMITTALS

The Seller shall provide draft copies of all deliverables to ORNL for review at least 3 weeks before the deliverable due date. The Seller will provide documentation as requested by ORNL, which may include calculations, reports, trip reports, and technical recommendations, that are not established under Section 6. Deliverable Schedule, within 30 days of event completion.

Monthly activity reports due no later than the 15th of the month following the report period (i.e., report covering October 2024 would be due on November 15, 2024). This report shall include adequate documentation to support all invoices submitted including the following performed by each staff member per task/subtask:

• Key tasks

• Associated Hours

• Costs

8. ACCEPTANCE

Each deliverable will be accepted when ORNL review comments have been fully incorporated.

9. APPENDICES

None

10. ATTACHMENTS

None