NTV IDIQ PWS 1.docx

Performance Work Statement (PWS) for Leasing and Rental of Non-Tactical Vehicles (NTV) Leasing Support

SECTION I: DESCRIPTION OF SERVICES

1.0 General

1.1 Description of Services/Introduction. 2d Marine Expeditionary Force (MEF) has recurring requirements for the lease and rental of Non-Tactical Vehicles (NTVs). The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract to a Contractor that can provide all requested leasing and rental of NTVs in accordance with this Performance Work Statement.

1.2 Scope of Work and Objective. The Contractor shall furnish all labor, supervision, tools, materials, vehicles, equipment, transportation, and other items and services necessary to meet the performance requirements outlined in this PWS and as requested in each task order. The Contractor shall comply with all applicable publications referenced within this PWS, as well as all local, state, and Federal laws and regulations during the performance of this contract.

1.3 Ordering Period. The ordering period for this IDIQ contract shall be for three (3) years.

2.0 Place of Performance. The Contractor shall perform all services necessary to meet the performance requirements outlined in this PWS in the United States European Command (EUCOM) Area of Operation/Responsibility which includes but is not limited to: Norway, Finland, Sweeden, Latvia, Lithuania, Italy, Spain, and Estonia. Specific locations will be identified with a ten-digit grid at the task order level.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Tasks: In performance of this requirement:

a. The Contractor shall provide vehicles that have been properly maintained and serviced. If a vehicle does not meet the requirements of this contract as determined by the representative of the requiring activities, the U.S. Government shall have the right to reject the vehicle for service performance. The Contractor shall ensure that each vehicle is jointly inspected using Attachment 1 upon delivery of the vehicle at the beginning and returned at the end of the lease period by the contractor and an authorized representative of the U.S. Government. The U.S. Government shall not consider any claim for damage to a vehicle that has not been inspected.

b. If a vehicle is not operable when required under this contract, the Contractor shall provide, at no additional expense to the U.S. Government, a replacement vehicle within twenty-four (24) hours that complies in all respects with this contract.

c. The Contractor shall furnish air-conditioned vehicle not more than five (5) years old, in good order and condition and otherwise in full compliance with best commercial practices and local laws and regulations from which the country or region the vehicle is leased in. They shall be equipped with front and back seat belts, an emergency triangle, spare tire, jack, and complete set of tools for changing a flat tire, as well as any other equipment required by local authorities. Upon initial lease, the gasoline tank shall be full.

d. The Contractor shall provide vehicles that have been properly maintained and serviced, including all motor oils, lubricants, antifreeze, coolants, and other fluids such as windshield washer fluid.

e. The Contractor shall be responsible for conducting all emergency repairs and services required for leased vehicles.

f. The Contractor shall provide Global Positioning System (GPS) unit installed in vehicle as standalone unit/device or as integral to the vehicle. GPS unit shall be loaded with up-to-date maps of the local area.

g. Should any vehicle break down while in the U.S. Government’s possession, the Contractor shall replace it with another vehicle of the same kind within twenty-four (24) hours after the breakdown is reported. The replacement shall take place either at the point of breakdown or at the Contractor’s office closest to that point; whichever is more convenient for the U.S. Government.

h. The U.S. Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cost, except where the loss or damage is caused by the willful and wanton misconduct of a U.S. Government employee.

i. The Contractor shall provide and maintain at its expense, all vehicle operator’s insurance required by the law of the country in which the vehicle is to be operated. All necessary insurance certificates shall be provided with the leased vehicle. Such insurance shall include all coverage required by law for bodily injury, collision, and property damage liability. Contractor shall be liable for, and shall indemnify and hold harmless the U.S. Government, its agents, and its employees, against all actions or claims for loss of or damage to property or the injury or death of persons, within the required policy limits, arising out of or in connection with the lease or use by the U.S. Government, its agents or its employees of any vehicle under this contract.

j. Unit price for CLINs 0001 (AA, AB, AC), 0002 (AA, AB, AC), 0003 (AA, AB, AC) shall be inclusive of all vehicle access to the place of performance, delivery and pickup, all mileage, all necessary tolls, parking fees, and all other operating expenses.

k. The Contractor shall maintain a 24/7 helpline and appoint a representative that may be contacted by U.S. Government personnel for emergency assistance.

3.2 CLIN0001: Sports Utility Vehicle (SUVs). The Contractor shall provide lease of SUV that have been properly maintained and serviced. Minimum acceptable specifications are:

· Carry no less than five (5) people

· Transmission: Automatic or manual, with a preference for automatic

· Fuel: Gasoline or Diesel

· Global Positioning System (GPS) installed in vehicle as standalone unit/device or integral to vehicle included with English language option

· Climate controlled heating and A/C with a range of at least 21 degrees Celsius to 27 degrees Celsius or 70 degrees Fahrenheit to 80 degrees Fahrenheit.

· Rear seat must be able to fold down

· All-wheel drive and capable of navigating rough terrain

· Tires shall be the appropriate type for winter seasons/months as required by country/local laws

3.2.1 SLIN0001AA: Sports Utility Vehicle (Monthly). The Contractor shall provide monthly lease services of SUVs in accordance with paragraph 3.1. Monthly lease services will be used for all orders that have a leasing period of at least thirty (30) days or one (1) month and up to twelve (12) months per year under this PWS.

3.2.2 SLIN0001AB: Sports Utility Vehicle (Weekly). The Contractor shall provide weekly lease services of SUVs in accordance with paragraph 3.1. Weekly lease services will be used for all orders that have a leasing period of at least seven (7) days or one (1) week and up to three (3) weeks. Four (4) weeks are considered one (1) monthly lease under this PWS.

3.2.3 SLIN0001AC: Sports Utility Vehicle (Daily). The Contractor shall provide daily lease services of SUVs in accordance with paragraph 3.1. Daily lease services will be used for all orders that have a leasing period of one (1) day and up to six (6) days. Seven (7) days is considered one (1) week under this PWS.

3.3 CLIN0002: Eight (8) Passenger Van. The Contractor shall provide lease of SUV that have been properly maintained and serviced. Minimum acceptable specifications are:

· Carry no less than eight (8) passengers

· Transmission: Automatic or manual, with a preference for automatic

· Fuel: Gasoline or Diesel

· Global Positioning System (GPS) installed in vehicle as standalone unit/device or integral to vehicle included with English language option

· Climate controlled heating and A/C with a range of at least 21 degrees Celsius to 27 degrees Celsius or 70 degrees Fahrenheit to 80 degrees Fahrenheit.

· Rear seats must be able to fold down or be removable

· All-wheel drive and capable of navigating rough terrain

· Tires shall be the appropriate type for winter seasons/months as required by country/local laws

3.3.1 SLIN0002AA: Eight (8) Passenger Van (Monthly). The Contractor shall provide monthly lease services of Eight (8) Passenger Van in accordance with paragraph 3.1. Monthly lease services will be used for all orders that have a leasing period of at least thirty (30) days or one (1) month and up to twelve (12) months per year under this PWS.

3.3.2 SLIN0002AB: Eight Passenger Van (Weekly). The Contractor shall provide weekly lease services of Eight (8) Passenger Vans in accordance with paragraph 3.1. Weekly lease services will be used for all orders that have a leasing period of at least seven (7) days/one (1) week and up to three (3) weeks. Four (4) weeks are considered one (1) monthly lease under this PWS.

3.4 CLIN0003: Light Duty Truck. The Contractor shall provide lease of SUV that have been properly maintained and serviced. Minimum acceptable specifications are:

· Carry no less than five (5) people

· Transmission: Automatic or manual, with a preference for automatic

· Fuel: Gasoline or Diesel

· Global Positioning System (GPS) installed in vehicle as standalone unit/device or integral to vehicle included with English language option

· Climate controlled heating and A/C with a range of at least 21 degrees Celsius to 27 degrees Celsius or 70 degrees Fahrenheit to 80 degrees Fahrenheit.

· All-wheel drive and capable of navigating rough terrain

· Tires shall be the appropriate type for winter seasons/months as required by country/local laws

3.4.1 SLIN0003AA: Light Duty Truck (Monthly). The Contractor shall provide monthly lease services of Light Duty Trucks in accordance with paragraph 3.1. Monthly lease services will be used for all orders that have a leasing period of at least thirty (30) days or one (1) month and up to twelve (12) months per year under this PWS.

3.4.2 SLIN0003AB: Light Duty Truck (Weekly). The Contractor shall provide weekly lease services of Light Duty Trucks in accordance with paragraph 3.1. Weekly lease services will be used for all orders that have a leasing period of at least seven (7) days/one (1) week and up to three (3) weeks. Four (4) weeks are considered one (1) monthly lease under this PWS.

3.4.3 SLIN0003AC: Light Duty Truck (Daily). The Contractor shall provide daily lease services of Light Duty Trucks in accordance with paragraph 3.1. Daily lease services will be used for all orders that have a leasing period of one (1) day and up to six (6) days. Seven (7) days is considered one (1) week under this PWS.

3.5 CLIN0004: Labor. If damage is incurred to a leased vehicle as direct result of the negligence, abuse, or accident of Government personnel, the Government shall bear the expense of the remediation. The Government shall reimburse the Contractor for repair labor under this T&M CLIN strictly at the fixed, fully burdened hourly labor rate proposed and established in CLIN 0004 of the contract pricing schedule. The Contractor shall not commence any repair work under this CLIN without first obtaining a written Notice to Proceed (NTP) from the Contracting Officer (KO) or designated Contracting Officer’s Representative. To receive payment, the Contractor must submit auditable mechanic time-logs or official body-shop work orders detailing the actual labor hours worked.

3.5 CLIN0005: Parts. If parts and material costs are incurred to repair a leased vehicle as a direct result of the negligence, abuse, or accident of Government personnel, the Government shall bear the expense of the remediation. The Government shall reimburse the Contractor for parts and materials under this T&M CLIN strictly at actual cost under CLIN 0005. In accordance with FAR T&M rules for commercial acquisitions, no Contractor profit, fee, or administrative mark-up shall be applied to materials. The Contractor shall not purchase parts or initiate repairs under this CLIN without first obtaining a written Notice to Proceed (NTP) from the KO or designated COR. To receive payment, the Contractor must provide legible copies of original third-party vendor/supplier invoices or receipts to substantiate all material charges.

3.6 Delivery. The Contractor shall contact the Government Technical Representative for the individual task order, no later than (24) hours prior to delivering equipment. Delivery and contact shall be made during normal working hours of 7:30am - 3:30pm local time where performance is required, Monday through Saturday. Deliveries may occur at US Military Installations, Host Nation Military Installations, Airports, Seaports, and Train Stations. All coordination for delivery shall be made between the KO/TPOC and Contractor. Should a vehicle delivery conflict arise which cannot be resolved between the TPOC and Contractor, the KO shall be notified immediately.

3.6.1 Initial Inspection of Vehicles. Upon vehicle delivery to the U.S. Government, the U.S. Government Representative and contractor shall conduct a joint inspection using Attachment 1 to determine if the vehicle meets the requirements in paragraph 3.1 and subparagraphs. The U.S, Government must document identified discrepancies with pictures or videos of the vehicle’s condition. Both parties must retain a copy of the inspection.

3.7 Pickup. The Contractor shall contact the Government Technical Representative for the individual task order, no later than (24) hours prior to picking up equipment. Pickup and contact shall be made during normal working hours of 7:30am-3:30pm local time where performance is required, Monday through Saturday. Pick-up may occur at US Military Installations, Host Nation Military Installations, Airports, Seaports, and Train Stations. All coordination for pick-up shall be made between the KO/TPOC and Contractor. Should a vehicle delivery conflict arise which cannot be resolved between the TPOC and Contractor, the KO shall be notified immediately. Any discrepancies found after pick-up of leased vehicles shall be immediately reported to the Government Technical Representative and Contracting Officer within twelve (12) hours of discovery. The Contractor shall remove all leased vehicles within five (5) days of the completion of the Period of Performance of a task order.

3.7.1 Fuel Levels at Turn in. Vehicles shall be turned in at the same fuel tank level it was received. Fuel levels will be annotated at the time Technical Exhibit 1 is completed. In the event vehicles are not turned-in with the same level of fuel as it was delivered, the Contractor shall provide proof of fuel level at drop-off/delivery, fuel level at turn-in, and payment receipt with the market value cost it takes to meet the required level of fuel. The KO will review the claim and render a determination as to the merit of the request. If the contractor does not submit all required documentation, the request for compensation may be denied.

3.7.2 Cleanliness of Vehicles at Turn in. The Government will be responsible for the cleanliness of the vehicles throughout the period of performance. Vehicles shall be turned-in by the RA at a basic level of cleaning and with excess trash removed. In the event vehicles are not turned-in at the stated level of cleanliness, the Contractor shall provide proof that an excessive cleaning service was required as well as payment receipt for the cleaning service. Cleanliness of the vehicle shall be annotated at the time Technical Exhibit 1 is completed. The Contractor shall provide supporting documentation as well as any pertinent before and after photographs. The KO will review the claim and render a determination as to the merit of the request. If the contractor does not submit all required documentation, the request for compensation may be denied

3.8 Task Order Modifications and Cancellations. The Contracting Officer shall provide notification of any cancellations or schedule adjustments at least (48) hours prior to the requested delivery time. In accordance with FAR 52.212-4(d), the Contracting Officer is the sole authority authorized to modify the requirements of an established task order. Any changes, relocations, or service adjustments executed by the Contractor without prior written approval from the Contracting Officer shall be performed at the Contractor’s own risk and expense.

4.0 Special Instructions and Administrative Information

4.1 Non-Personal Services. This is a non-personal service, performance-based contract. The Contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal service or which convey the perception that personal services are being provided. No provision are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

4.2 Licenses and Permits. The Contractor shall, without additional expense to the Government, be responsible for obtaining and maintaining all necessary licenses, permits, and certifications required by National, State/Provincial, and local authorities for the services described in this PWS.

4.3 Contractor Responsibilities for Customs and Ports of Entry. The Contractor shall bear sole responsibility for sourcing all permits, passes, or any documentation necessary in the performance of this contract.

4.4 Contractor Unauthorized Work Performance. The Contractor shall not perform work that deviates from contract requirements. Any deviation without prior approval from the Contracting Officer shall be at the risk and expense of the Contractor.

4.5 Tracking of Vehicles. The Contractor will provide to the KO the list of vehicles issued in performance of the task orders to this contract, no later than seven (7) business days after order has been placed. List must indicate the plate number, model and year, and initial delivery location. In the event there are changes, the new information will be resubmitted to the KO.

4.5 Government Points of Contact

Expeditionary Contracting Office: SHALL BE PROVIDED UPON AWARD Contract Specialist: SHALL BE PROVIDED UPON AWARD Contracting Officer: SHALL BE PROVIDED UPON AWARD

4.6 Government Responsibilities. The Government will provide access to the work site during the hours specified in this PWS. Requiring activities utilizing services under this contract may be held personally liable for unauthorized acts outside the scope of this contract, and are not authorized to:

a. Make commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract.

b. Clarify, make or infer legal interpretations on the scope or intent of the contract.

c. Direct or impose any task or substitution or work not provided for in the individual task order.

d. Negotiate or enter into any type of contractual agreement, change or modification.

e. Give direction to contractor personnel unless specifically provided for by the terms and conditions of the contract.

f. Discuss proposed specification changes without the consent of a warranted Contracting Officer.

4.7 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance.

SECTION II: PERFORMANCE REQUIREMENT SUMMARY

PRS #1

Timely Vehicle Delivery IAW para 3.6

PRS #2

Vehicle Condition at Delivery IAW para 3.1.a

PRS #3

Vehicle Operational Availability IAW para 3.1.d

PRS #4

Insurance Compliance IAW para 3.1.h

PRS #5

24/7 Emergency Assistance IAW para 3.1.j

PRS #6

Toll Transponder IAW 3.1.i

End Performance Work Statement

Attachment 1: Joint Government & Contractor Vehicle Inspection Checklist Vehicle Type

VIN

Model

Make

Year

Mileage

LICENSE PLATE # _____________________

Operational Seat Belts

Rear View Mirror

Front Door Mirrors

Windshield Wipers

Front and Rear Windshield Defogger

Functioning Door Locks for Every Door

Parking Brake

One Spare Tire, or Tire Repair Kit

Tire Jack, or Tire Repair Kit

Functioning Interior and Exterior Lights

Registration and Valid License Plate

Winter Tires (when required)

Jumper Cables

Ice Scrapers (during winter months)

Emergency Kit (warning triangles, first aid kit)

Navigation System – GPS

Mud Flaps (when requested)

Functioning Tires (properly aired and free of sharp objects)

Tow Hitch (Pickup Trucks/SUVs, when requested)

Removable Seats (Passenger Vans)

Cleaned (Delivery); Cleaned of Trash (Turn-In)

COMMENTS

Contractor Name:

POC Name:

Contact Number:

Email

Signature:

USG Customer Name:

USG Customer Unit:

Contact Number:

Email:

Signature:

Fuel:

Attachment 2: NTV Ordering Form