NTS-2026-070_Purchase_of_Flow_Meter_from_The_Avanti_Company.pdf
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- Solicitation number
- SS-2026-070
- Issued by
- Miami-Dade County, Florida
About this file
This is a Sole Source Notice issued by the City of North Miami Beach, Florida for the purchase of a McCrometer 30" Model 395 Forward Flow Full Profile Insertion Mag Meter from The Avanti Company. The procurement is being conducted under City Code Section 3-4.8, which authorizes sole source purchases for unique, patented, or franchised supplies available from only one source. The City released this notice on April 10, 2026, with a response deadline of April 17, 2026, at 3:00 p.m., providing interested firms seven calendar days to submit written documentation demonstrating their capability to meet or exceed the stated requirements. No formal bidders' conference or site visit is specified in the notice. The procurement is not a competitive solicitation, and responses will be evaluated solely to determine whether a competitive procurement should be conducted rather than as formal proposals or bids. The contact for this procurement is Kemesia Clarke, Senior Purchasing Agent, at bids@citynmb.com or 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162.
The total contract value is $24,355.00, consisting of $23,378.00 for the flow meter, associated hardware, and a 2-year warranty, plus $977.00 for freight and insurance. The Avanti Company's quotation is firm for 30 days from February 8, 2026, with delivery scheduled within 60 days of order entry on a Net 30-day payment basis. The flow meter is essential for the NMB Water Department's lime softening operations, enabling precise measurement of incoming raw water flow rates and supporting accurate chemical dosing for water treatment processes. The Avanti Company is justified as the sole source because it is the exclusive authorized representative for all McCrometer product lines in Florida, Alabama, and Georgia municipal markets, handling product sales, field repairs, start-ups, and calibration services. The purchase will be charged to fiscal accounts FY2026 / 410904-533466 for the equipment and FY2026 / 410904-533420 for freight. No specific set-aside designations or restrictions limiting eligible respondent types are indicated. The Finance Director has approval authority for amounts up to $25,000, making this procurement eligible for approval at the departmental level without requiring City Commission authorization.
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City of North Miami Beach
SS-2026-070
SOLE SOURCE NOTICE: PURCHASE OF FLOW METER FROM THE
AVANTI COMPANY
RELEASE DATE: April 10, 2026 RESPONSE DEADLINE: April 17, 2026, 3:00 pm
Please refer to the project timeline in this document for all important deadlines.
#SS-2026-070
Title: Sole Source Notice: Purchase of Flow Meter from The Avanti Company
Table Of Contents
1. Introduction
2. Notice of Intent to Sole Source
3. Attachments
1. Introduction
The City of North Miami Beach, FL (the "City"), intends to negotiate a Sole Source procurement for Sole Source Notice: Purchase of Flow Meter from The Avanti Company.
1.1. Summary
This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.
1.2. Timeline
Release Project Date: April 10, 2026
Response Submission Deadline: April 17, 2026, 3:00pm
1.3. Procurement Contact
Kemesia Clarke
Senior Purchasing Agent
17011 NE 19th Ave
North Miami Beach, FL 33162
Email: kemesia.clarke@citynmb.com
Phone: (305) 948-2946
2. Notice of Intent to Sole Source
2.1. SS-2026-070 - Purchase of Flow Meter from The avanti Company
This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.
The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:
Request Department/Office: NMB Water Administration
Product and/or services to be purchased: Purchase of Laboratory Testing Supplies from Idexx Distribution, Inc.
Anticipated Cost: $24,355.00
Sole Source Justification: The Avanti Company is the exclusive sole source representative for all McCrometer product lines in the state of Florida, Alabama and Georgia Municipal Markets. They are the exclusive representatives and are responsible for all products sales and service that include field repairs, start-ups and calibration. The requested flow meter is critical to ensuring precise and accurate measurement of flow rates, which directly supports operational efficiency in monitoring incoming raw water from lime softening wells.
Without this equipment, Operations will face significant challenges in accurately predicting and managing flow volumes, as well as properly dosing chemicals necessary for effective water treatment.
Action to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.
All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.
mailto:bids@citynmb.com
Quote # JP-20826-0103
Quotation Date 2/8/26 22 South Lake Avenue Toll Free: 1-800-284-5231 Avon Park, FL 33825-3902 Fax: 863-453-0085 Terms Net 30 days www.avanticompany.com E-Mail: info@avanticompany.com
Prices FOB Factory
To: Mr. Alejandro Martinez Delivery TBD North Miami - Norwood 19150 NW 8th Ave Phone # (305) 895-9838 Miami, FL 33169
Fax # Alejandro.Martinez@citynmb.com We are pleased to quote the following: Reference #
Item Quantity Description Unit Price Total
A 1 McCrometer 30" Model 395 Forward Flow Full Profile Insertion $23,378.00 $23,378.00 Mag Meter complete with mounting hardware, AC powered ProComm Series Transmitter with single 4-20mA, dual digital, Ethernet IP Protocol outputs, 50' of dual submersible cable with quick connect connector at sensor, SS Body, 316 SS Electrodes NSF Approved Fusion Bonded Epoxy Coating, 2" SS Valve, 2" x Close Stainless Steel Nipple, 2-Year Warranty.
P/N: FP5395C30-045SNQ050A1EIP-E
Min Pipe ID 25.00, Max Pipe ID 33.99 Flow Ranges 600 - 44,000 GPM
*Standard lengths of 50ft, 75ft, 100ft, 125ft, 150ft, 175ft, 200ft & 500ft of cable at $5.56 per foot.
Easy Installation No crane or lift required
No removing large heavy tubing Only a simple 2" NPT tap required High Accuracy
* Freight and Insurance $977.00 $977.00
**Price does not include freight charges
( Jerry Prokes ) / Accepted By:
Prices quoted above are current prices in effect and are subject to acceptance within 30 days from the above date, and are firm on an order resulting from this quote scheduled to ship within 60 days from date of order entry. All items quoted will be produced in strict accordance to any Government Regulation in effect including Fair Labor-Standards Act, OSHA, and Equal Employment Opportunity Executive orders. Delivery schedules are contingent upon strikes, accidents, fires, availability of materials and all other causes beyond our control.
Quoted By:
PROCUREMENT MANAGEMENT DEPARTMENT
RE: _____________________________________________________________________________
Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________
Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.
Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.
Approved Date
__________________ _________ Finance Director
Chief Procurement Officer (Up to $25,000)
City Manager (Up to $50,000)
Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.
17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com
SOLE SOURCE REQUEST FORM
Revised 06/2025
TO: City Manager
VIA: Chief Procurement Officer
FROM: _____________________________
Department Head (Name & Signature)
DATE: _____________________________
PROCUREMENT MANAGEMENT DEPARTMENT
Background:
Recommendation:
Fiscal Impact / Account Number(s):
Contact Person(s):
17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com
Vendor #
Signature
RE:
Fiscal Amount not to Exceed: $
Purpose (How does it align with City NMB Strategic Plan?):
TO:
VIA:
City Manager
Chief Procurement Officer
FROM:
Director
Date
Title/Department mailto:bids@citynmb.com
| sole_source_notice_purchase_of_flow_meter_from_the_avanti_company-2026-04-10-19-39-29.pdf |
| 1. Introduction |
| 1.1. Summary |
| 1.2. Timeline |
| 1.3. Procurement Contact |
| 2. Notice of Intent to Sole Source |
| 2.1. SS-2026-070 - Purchase of Flow Meter from The avanti Company |
| Proposal.pdf |
| Avanti McCrometer Sole Source Justification Form.pdf |
| Form: Hamid Nikvan |
| Date: 02/23/2026 |
| undefined: 24,355.00 |
| Approved: McCrometer Inc. is the sole source manufacturer of the specialized insertion flow meter. |
The Avanti Company are the exclusive sole source representative for all McCrometer product lines in the state of Florida,Alabama and Georgia Municipal Markets. They are the exclusive representatives and are responsible for all products sales and service that includes field repairs, start-ups and calibration
| Chief Procurement Officer Up to 25000 1: |
| City Manager Up to 50000: |
| Date 1: |
| Date 2: |
| Date 3: |
| Finance Director: |
| Name: Hamid Nikvan |
| date: 02/23/2026 |
| TitleDepartment: 904 |
| RE: McCrometer Insertion Flow Meter |
| Fiscal Amount not to Exceed: 24,355.00 |
| Vendor: 526516 |
| Purpose How does it align with City NMB Strategic Plan: The purpose of this request to award a sole source contract to The Avanti Company for the purchase of a McCrometer flow meter to be used in the 30" raw water pipe for the lime softening. |
| Background: This flow meter will allow for precise and accurate flow rates, aiding in the operations ability to monitor incoming raw water from lime softening wells. Without this flow meter, Operations will have a diffiicult task of predicting and managing incoming flows as well as properly dosing chemicals to treat the raw water. |
| Recommendation: NMB Water recommends this request be approved and established as The Avanti Company are the authorized sole source vendor of these services. |
| Fiscal Impact Account Numbers: FY2026 / 410904-533466($23,378.00) FY2026 / 410904-533420($977.00) |
| contact person: Hamid Nikvan, Director NMB Water, Pedro Melo, Assistant Director O&M, Christopher Walker, Interim O&M Manager |
| Text28: |
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