RFQ - SAM - New Video Content ITU Testing.docx

REQUEST FOR QUOTE:

Validation Test of NR Metrics - J.noref

FOR

National Telecommunications and Information Administration (NTIA)

Institute for Telecommunication Sciences (ITS)

1. General Instructions This Request for Quote (RFQ) will result in a Firm Fixed Priced (FFP) Delivery Order under the awardees master contract vehicle. Offers shall be submitted in electronic format to:

Proposal Due Date: 12:00 PM ET, Thursday, September 11, 2025.

Quotes are valid for 120 calendar days unless otherwise stipulated by the Offeror.

1. Submission Requirements

Hard copies will not be accepted.

In response to this RFQ, the Offeror shall prepare a detailed quotation addressing all stated requirements and must comply with the following limitations and conditions:

Quotation Preparation Instructions

· Do not include marketing materials.

· Margins (top, bottom, right, and left) must be no smaller than 1 inch. Headers and footers are allowed within the margins.

· Submissions shall be provided in electronic format only; hard copies will not be accepted.

· Use Arial font, size 11, or Times New Roman font, size 12.

· Offers must be submitted in a format readable by Microsoft Word 2007 or later, Microsoft Excel 2007 or later, or in text-searchable PDF format, as applicable.

· Technical Quotations shall be limited to a maximum of five (5) pages. There is no page limit for the Price Quotation.

· Quotations must be organized into two sections/electronic files:

· Section 1: Technical Quotation

· Section 2: Price Quotation

2. Communications and Questions

All communications regarding this Request for Quotation (RFQ) must be conducted electronically via SAM and directed to the Contract Specialist identified in Paragraph 1 above.

The deadline for submitting questions or other communications related to this RFQ is 02:00 PM Eastern Time on Friday, September 5, 2025. Inquiries received after this deadline will not be considered.

Any information provided in response to an inquiry from one Offeror that is deemed necessary for the preparation of offers or the absence of which may be prejudicial to other Offerors will be shared with all prospective Offerors simultaneously.

3. Payment - Fixed Price

Payment for the amounts specified in this order will be made upon the Department of Commerce’s (DOC) inspection and acceptance of the deliverables, and receipt of a properly submitted invoice.

4. Evaluation

The Government intends to issue a Firm-Fixed-Price Task Order resulting from this Request for Quotation (RFQ) to the responsible Offeror whose quotation is determined to be Lowest Price Technically Acceptable (LPTA).

Quotations will be evaluated based on the following factors:

Technical Evaluation

The quotation will be assessed on the Offeror’s approach and capability to meet the requirements outlined in the Statement of Need. Specifically, the evaluation will consider:

· Demonstrated understanding of the requirements.

· The extent to which the proposed products and/or services meet the specified technical requirements.

Price

Offerors must submit total pricing in accordance with the items detailed in the Statement of Need and consistent with current contract pricing.

5. Provisions and Clauses Applicable to this Solicitation

Clauses Incorporated by Reference

Federal Acquisition Regulation (FAR) Clauses

Commerce Acquisition Regulations (CAR) Clauses

All parent contract clauses are applicable and shall apply to this order.

6. Statement of Need (SON)

Basic Requirements

· Minimum of 400 unique videos, each 5 second duration (edited or as filmed)

· Photograph the same scenarios with a set of modern digital cameras

· Use a diverse set of 16 cameras

· Record 25+ scenarios with each camera

· Cameras are typically handheld and used one after the other (i.e., some variations will result)

· Tripods may be used for professional cameras and DSLRs

· Handheld photography is preferred if few people use tripods (e.g., cell phones)

· Some scenarios will intentionally include camera impairments (e.g., low light, too quick pan)

· We would appreciate good aesthetics where possible

· 1920 x 1080 resolution

· Landscape orientation

· Frame rates from 24 to 60 fps (as appropriate for the camera)

· Standard dynamic range (not HDR)

· Sound is optional (the validation test will be visual only)

· Each 5 second scene must be filmed continuously (no scene cuts)

See attached SON for details.

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