BRAND MULTI-BRAND RFP COVER LETTER.doc

MARINE CORPS COMMUNITY SERVICES

PURCHASING/CONTRACTING BRANCH

P.O. BOX 4128, AS 208

MCAS NEW RIVER

JACKSONVILLE, NORTH CAROLINA 28540-0128

MCCS/CONTR

16 JUL 2008

GENTLEMEN:

REQUESTS FOR PROPOSALS ARE INVITED, SUBJECT TO THE CONDITIONS STATED HEREIN, FOR THE OPERATION OF A RECOGNIZED BRAND OR MULTI-BRAND FAST-FOOD EAT-IN, CARRYOUT (DELIVERY, IF APPLICABLE) RESTAURANT. THE CONTRACT, WHEN AWARDED, WILL BE WITH THE MARINE CORPS COMMUNITY SERVICES (MCCS), MARINE CORPS AIR STATION, NEW RIVER, JACKSONVILLE, NORTH CAROLINA. YOUR ATTENTION IS DIRECTED TO THE FOLLOWING:

SECTION I

GENERAL

1. Invitation – Not an offer. This Request for Proposal (RFP) is not an offer anD in no manner whatsoever obligates the MCCS to procure or contract for any products and/or services.

2. Cost of preparation and submission of proposals. This RFP does not commit the MCCS to pay any cost incurred in the submission of a proposal or in making any studies for the preparation thereof.

3. Explanation to offerors. Oral explanations or instructions requested before award of the contract will be limited to answering questions concerning the substance of the RFP. Any explanation desired by offerors regarding the meaning or interpretation of this RFP must be requested in writing to the Contracting Officer with sufficient time allowed for reply to reach them for submission of their proposals. Any interpretation will be in the form of an addendum to the RFP and will be furnished to all offerors. The phone number of the Contracting Officer is (910) 449-6573.

4. Contract Form. If a contract is awarded by the MCCS for the services set forth herein, it will be substantially in the form of the enclosed contract, and the attachments thereto. It is anticipated the contract would become effective 1 October 2008.

5. Sales Potential. THE CURRENT ESTABLISHMENT’S Sales for fiscal year 2007 were $553,714. There is no guarantee that the above sales will be realized or exceeded, however there is potential for increased sales. The contractor is expected to make continuous efforts to increase sales by providing quality, dependable service and products.

RFP 02-08

SECTION II

PROPOSALS

1. RFP SUBMISSION. SHOULD YOU DESIRE TO SUBMIT A PROPOSAL, THE FOLLOWING MUST BE ACCOMPLISHED. DEVIATIONS FROM OR FAILURE TO FOLLOW THESE INSTRUCTIONS MAY RESULT IN REJECTION OF YOUR PROPOSAL.

A. PROPOSALS SHALL BE FORWARDED BY LETTER OF TRANSMITTAL IN A SEALED ENVELOPE TO ARRIVE AT THIS OFFICE NO LATER THAN 4:00 P.M. ON FRIDAY, 15 AUGUST 2008.

B. YOU ARE AT LIBERTY TO REQUEST OR SUGGEST MODIFICATIONS TO THE CONTRACT TERMS IN YOUR PROPOSAL. IN THIS RESPECT, ANY REQUESTED OR SUGGESTED MODIFICATIONS TO THE CONTRACT TERMS WILL BE CONSIDERED AS ALTERNATE PROPOSALS. ALTERNATE PROPOSALS WILL BE REVIEWED AND CONSIDERED WHEN PROPOSALS SUBMITTED IN RESPONSE TO THIS INVITATION ARE EVALUATED, ONLY IF THE PRIMARY PROPOSAL IS COMPLETED AND FORWARDED ALONG WITH THE ALTERNATE PROPOSAL. HOWEVER, PROPOSALS FOR SUB SANDWICH OR HAMBURGER RESTAURANTS WILL NOT BE CONSIDERED AS THEY WOULD BE IN COMPETITION WITH FAST FOOD ESTABLISHMENTS ALREADY IN OPERATION ABOARD THE INSTALLATION.

C. A FINANCIAL REPORT AUTHENTICATED BY A LICENSED PUBLIC ACCOUNTANT OR CERTIFIED PUBLIC ACCOUNTANT SHALL BE SUBMITTED AS ENCLOSURE (1) TO YOUR LETTER OF TRANSMITTAL. THE FINANCIAL REPORT MUST INCLUDE A BALANCE SHEET AND A STATEMENT OF OPERATIONS. INCORRECT, INCOMPLETE OR MISLEADING REPORTS MAY CONSTITUTE CAUSE FOR REJECTION OF THE ENTIRE PROPOSAL, OR SHOULD A CONTRACT RESULT FROM THIS PROPOSAL, MAY CONSTITUTE CAUSE FOR TERMINATION OF SUCH CONTRACT. YOUR ATTENTION IS ALSO DIRECTED TO ENCLOSURE “1” OF THE BASIC CONTRACT, “QUESTIONNAIRE”, WHICH MUST BE COMPLETED IN ITS ENTIRETY.

D. DOCUMENT SUBMISSION WITH PROPOSAL. IN ADDITION TO THE BASIC CONTRACT AND ENCLOSURES AS LISTED ABOVE, EACH OFFEROR MUST COMPLETE, SIGN AND RETURN THE PROPOSAL AND THE FOLLOWING ATTACHMENTS ALONG WITH THEIR LETTER OF TRANSMITTAL:

(1) ATTACHMENT "A"

GENERAL PROVISIONS

(2) ATTACHMENT "B"

CONTRACTOR’S LISTING OF EQUIPMENT

SPECIFICATIONS

(3) ATTACHMENT "C"

U.S. DEPARTMENT OF LABOR WAGE

DETERMINATION/SERVICES CONTRACT ACT

(4) ATTACHMENT "D"

PRICE SCHEDULE

(5) ATTACHMENT "E"

COMMISSION SCHEDULE

(6) ATTACHMENT “F”

Plans for Décor modifications/Improvements and equipment Specifications, if applicable

E. ADDRESSING. PROPOSALS WILL BE ENCLOSED IN A SEALED ENVELOPE

PLAINLY ADDRESSED AND MARKED AS FOLLOWS:

ADDRESS: MARINE CORPS COMMUNITY SERVICES

(ATTN CONTRACTING OFFICER)

P.O. BOX 4128, AS 208

MCAS NEW RIVER

JACKSONVILLE, NC 28540-0128

MARKED: PROPOSAL FOR BRAND/MULTI-BRAND RESTAURANT

YOUR RETURN ADDRESS SHOULD BE SHOWN ON THE ENVELOPE.

F. CORRECTIONS. ERASURES OR OTHER CHANGES IN THE PROPOSAL MADE BY THE OFFEROR MUST BE EXPLAINED OR OTHERWISE NOTED OVER THE SIGNATURE OF THE OFFEROR.

G. AGENTS. PROPOSALS SIGNED BY AN AGENT MUST BE ACCOMPANIED BY EVIDENCE OF HIS AUTHORITY.

2. LATE PROPOSALS. PROPOSALS RECEIVED AT THIS OFFICE AFTER 4:00 P.M. ON FRIDAY, 15 AUGUST 2008 WILL NOT BE CONSIDERED UNLESS:

A. THEY ARE RECEIVED BEFORE AWARD IS MADE; AND

B. THEY ARE SENT BY REGISTERED OR CERTIFIED MAIL NOT LATER THAN FIVE (5) DAYS BEFORE THE CLOSING DATE OF THIS RFP OR ARE SENT NOT LATER THAN TWO (2) DAYS BEFORE CLOSING DATE OF THIS RFP WHEN USING U.S. POSTAL SERVICE EXPRESS FOR WHICH AN OFFICIAL POST OFFICE STAMP (POSTMARK) ON THE ORIGINAL RECEIPT FOR REGISTERED/CERTIFIED MAIL HAS BEEN OBTAINED; AND

C. IT IS DETERMINED BY THE CONTRACTING OFFICER THAT LATE RECEIPT WAS DUE SOLELY TO EITHER:

(1) DELAY IN THE MAILS FOR WHICH THE OFFEROR WAS NOT RESPONSIBLE, OR

(2) MISHANDLING BY THE GOVERNMENT AFTER RECEIPT AT THE GOVERNMENT INSTALLATION.

OFFERORS USING CERTIFIED MAIL ARE CAUTIONED TO OBTAIN A LEGIBLE POSTMARK RECEIPT AND RETAIN IT AGAINST THE CHANCE THAT THE POSTMARK WILL BE REQUIRED AS EVIDENCE THAT A LATE QUOTATION WAS TIMELY MAILED. IF THE POSTMARK ON SUCH RECEIPT SHOWS THE DATE AND THE HOUR OF MAILING, THE TIME OF MAILING SHALL BE ESTABLISHED ACCORDINGLY. IF IT DOES NOT SHOW THE TIME BUT SHOWS THE DATE AND THE "A.M." OR "P.M." DESIGNATION, THE TIME OF MAILING SHALL BE DEEMED TO BE THE LAST MINUTE OF THE "A.M." OR "P.M." DESIGNATION OF THE DATE SHOWN, UNLESS THE OFFEROR FURNISHES EVIDENCE FROM THE POST OFFICE OF MAILING WHICH ESTABLISHED AN EARLIER TIME.

3 OF 5 RFP 02-08

3. WITHDRAWAL OF PROPOSALS. PROPOSALS MAY BE WITHDRAWN BY SUBMITTING

A REQUEST IN WRITING AT ANY TIME PRIOR TO ACCEPTANCE. HOWEVER, RETURN

OF THE PROPOSALS WILL BE ACCOMPLISHED ONLY IF THE WITHDRAWAL REQUEST IS RECEIVED PRIOR TO THE DATE SET FOR OPENING. UPON BEING OPENED ALL PROPOSALS BECOME THE PROPERTY OF MCCS AND WILL NOT BE RETURNED.

4. FUTURE INVITATIONS. FIRMS THAT SUBMIT PROPOSALS BUT ARE NOT

SELECTED FOR AWARD WILL BE RETAINED ON THE MAILING LIST FOR FUTURE RFP'S. THOSE FIRMS THAT DO NOT SUBMIT PROPOSALS OR RESPOND TO THIS RFP WILL BE REMOVED FROM OUR BIDDERS LIST UNLESS NOTIFICATION IN WRITING IS RECEIVED BY THE CONTRACTING OFFICER THAT SUCH RFP'S ARE DESIRED.

SECTION III

OPENING AND AWARD

1. OPENING. ALL PROPOSALS WILL BE OPENED AND EVALUATED BY A PANEL SELECTED BY THE CONTRACTING OFFICER.

2. EVALUATION AND AWARD. IN THE EVALUATION OF PROPOSALS, THE AWARD OF THE CONTRACT WILL BE TO THAT RESPONSIBLE AND RESPONSIVE FIRM OFFERING THE PACKAGE DEEMED TO BE IN THE BEST INTEREST OF THE MCCS PROGRAM, (PROVIDING ALL REQUIREMENTS ARE SATISFACTORILY MET). DECIDING FACTORS WILL INCLUDE, BUT NOT BE LIMITED TO; 1) COMMISSION RATE, 2) PRICES TO PATRONS, 3) PREVAILING CUISINE PREFERENCE(S) OF THE INSTALLATION AND 4) THE INFORMATION PROVIDED ON THE QUESTIONNAIRE ATTACHMENT. NEGOTIATIONS MAY BE CONDUCTED WITH THOSE OFFERORS WHOSE PROPOSALS ARE DEEMED TO BE IN THE BEST INTEREST OF MCCS.

3. REJECTION OF PROPOSALS. THE CONTRACTING OFFICER RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS AND TO WAIVE ANY MINOR

INFORMALITIES AND TO PERMIT CORRECTION OF OBVIOUS MISTAKES IN THE PROPOSALS RECEIVED.

4. ANNOUNCEMENT OF AWARD. IT IS ANTICIPATED THAT ACTION ON PROPOSALS WILL BE ANNOUNCED APPROXIMATELY FRIDAY, 29 AUGUST 2008 (EARLIER IF POSSIBLE). ANNOUNCEMENT WILL BE MADE IN WRITING TO EACH OFFEROR.

SINCERELY,

DEBBIE HORN

CONTRACTING OFFICER

4 OF 5 RFP 02-08

ENCLOSED:

*Enclosure 1 – Questionnaire

*Enclosure 2 – BRAND/MULTI-BRAND CONCESSION CONTRACT WITH:

· ATTACHMENT "A"

GENERAL PROVISIONS

· ATTACHMENT "B"

CONTRACTOR’S LISTING OF EQUIPMENT

SPECIFICATIONS

· ATTACHMENT "C"

U.S. DEPARTMENT OF LABOR WAGE

DETERMINATION/SERVICES CONTRACT ACT

· ATTACHMENT "D"

PRICE SCHEDULE

· ATTACHMENT "E"

COMMISSION SCHEDULE

· ATTACHMENT “F”

Plans for Décor modifications/Improvements and equipment Specifications, if applicable