NRMAF0002200359 SOW RFQ.pdf

STATEMENT OF WORK (SOW)

(FOR SERVICES)

NRMAF00022 - 00359

1. Government POC:

TO BE PROVIDED AT TIME OF AWARD

2. Purpose:

Provide Janitorial services for the government owned Great Lakes Environmental Research Laboratory, Lake Michigan Field Station, Muskegon, MI

3. Background:

The Lake Michigan Field Station comprises research laboratories, offices, and shop facilities for scientists, on-site boat captains, and management. As well, visiting scientists and various multi-disciplinary guests frequent the facility in support of GLERL and its partners.

There are three buildings at the Lake Michigan Field Station. Building 1 is three levels and includes office space, a conference room and a basement. The main floor and second floor require cleaning and not the basement. Building 2 is two levels with the main floor requiring cleaning and the second floor used as storage. Office space, a conference room, and a working tool shop/garage comprise the main floor of building 2. Building # 3 is one level with office space, laboratory space and a garage. Cleaning services are to be performed in all buildings.

4. Scope:

This statement of work applies to the Great Lakes Environmental Research Laboratory, Lake Michigan Field Station, 1431 Beach Street, Muskegon, MI 49441, which consists of three buildings (Buildings 1, 2, and 3).

5. Objectives:

To complete the tasks as indicated specific and individual tasks as contained within this statement of work that enables the general public, official visitors and staff to perform work in a safe, clean and sanitary environment, reflective of a government facility.

6. Specific Tasks:

a. The contractor will be responsible for satisfactorily managing and performing programs for cleaning as specified herein. The contractor is to work closely with the facility manager or representative to coordinate adjusted cleaning schedule as needed.

b. All contractors shall be subject to background checks and must have safety orientation training by GLERL’s Industrial Hygienist on site before performing any work.

c. All work must be done during business hours and in coordination with the Government

POC.

d. Cleaning will be year-round and conducted three (3) times per week.

e. All rooms are to be cleaned within the three buildings, with the exception of Building 2 upstairs and Building 1’s basement. This includes maintenance of floors, dusting of surfaces and interior window cleaning.

f. Two washrooms in building 1, two in building 2 and one in building 3 are to be maintained by the contractor. This will include cleaning and sanitizing all washroom floors, sinks, showers and toilet surfaces.

g. The conference rooms in buildings 1 and 2 are to be cleaned once a week and particularly in advance of meetings/events. Conference room floors, counter surfaces, tabletops and interior windows are to be maintained.

h. Entrance and common areas floors will be maintained.

i. In building 1’s basement, laundry machines are located to be used to clean laundry as needed.

j. The contractor shall maintain an inventory of paper towels, toilet paper and hand soap requirements and notify facility manager of inventory depletion and replenishment needs.

k. Laboratory counter space will not be cleaned by contractor as chemical interaction with cleaning products is an issue.

l. Work hours and dates will vary and shall be mutually set between the contractor and facility manager. Work hours will not exceed 20 hours per week.

7. Tasks Frequencies:

a. Three times per week

1. Sweep all uncarpeted floors including entryways.

2. Vacuum all carpeted floor areas.

3. Empty waste baskets and containers. Remove all refuse to outside containers.

Replace plastic liners when soiled. In case of leakage, damp wipe receptacles to remove all residue.

4. Wet mop washroom floors with disinfectant solutions. Wash and clean washroom sinks, showers and mirrors. Wash, clean and disinfect toilets and urinals. Spot clean toilet enclosures, baseboards, pipes, sills, and walls. Refill soap containers, paper towels, and toilet tissue dispensers, ensuring paper towels and toilet tissue are stocked and available.

5. Laundry (sheets, pillowcases, towels) are to be washed and maintained and stored in storage locker or at laundry machine location per mission need.

6. Clean light switches, door handles, and door keypads with sanitized wipes.

b. Once a week

1. Damp mop all uncarpeted floors including corridors and entryways using detergent solution ensuring excess moisture is removed from the mop, paying special attention/care to wood floors(building 1), using microfiber pad or microfiber string mop with light detergent spray only occasionally or as needed. If vacuum is used on a hardwood floor, it must be acceptable for use on hardwood (soft bristle etc). .

2. General Dusting--counter tops, cobwebs on walls, etc.

c. Once a month

1. Clean break room refrigerators in all buildings.

2. Clean interior windows and blinds for buildings

8. Deliverables:

a. The contractor will provide and use their own cleaning products and these products should be eco-friendly cleaning products whenever possible and found on this EPA approved registered list List N: Disinfectants for Use Against SARS-CoV-2 (COVID-19) | US EPA

b. The contractor, where applicable, will reference CDC guidelines at Cleaning and Disinfecting Your Facility.

b. The contractor is to work closely with the facility manager or representative to coordinate an adjusted cleaning schedule to accommodate meeting and conference events.

c. The contractor will submit monthly invoicing for services, to the attention of the government representative, who will verify performance and hours worked prior to the submission of invoices for payment.

9. Place of Performance All work will be performed at the Great Lakes Environmental Research Laboratory, Lake Michigan Field Station, 1431 Beach Street, Muskegon, MI 49441, which consists of three buildings (Buildings 1, 2, and 3).

10. Period of Performance:

Base Year: 03/01/2022 through 02/28/2023 Option Year 1: 03/01/2023 through 02/29/2024

11. Government Furnished Equipment:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fprepare%2Fdisinfecting-building-facility.html https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fprepare%2Fdisinfecting-building-facility.html

The Government will provide materials such as paper towels, toilet paper and hand soap. The contractor will provide all cleaning supplies, machines and other materials needed to complete the work.

12. Other Pertinent Information Additional work, not covered in frequency specifications, may be call for (special events, VIPs, etc). The Government representative will coordinate this with the vendor allowing ample notification time. This may alternate the frequency or set schedule, or may be billed separately by the vendor.

13. Federal Holidays

2022 Holiday Schedule Date Holiday

Friday, December 31, 2021 New Year's Day Monday, January 17 Birthday of Martin Luther King, Jr.

Monday, February 21 Washington’s Birthday Monday, May 30 Memorial Day Monday, June 20 Juneteenth National Independence Day Monday, July 4 Independence Day Monday, September 5 Labor Day Monday, October 10 Columbus Day Friday, November 11 Veterans Day Thursday, November 24 Thanksgiving Day Monday, December 26 Christmas Day