20-00882 Statement of Work.docx

STATEMENT OF WORK

Distributed Antenna System Atlantic Oceanographic & Meteorological Laboratory (AOML) Miami (Virginia Key), Florida

1. INTRODUCTION

The Atlantic Oceanographic and Meteorological Laboratory (AOML), at 4301 Rickenbacker Causeway, Miami, FL 33149-1026 is located on Virginia Key, Florida. AOML is a research facility owned by the National Oceanic and Atmospheric Administration (NOAA). The main building was commissioned in 1973 and consists of roughly 74,000 square feet of office, laboratory, workshop, machinery, and storage space.

2. PURPOSE

This request is to provide NOAA/AOML with a facility assessment of radio communication performance in accordance with NFPA 1-11:10. Should the assessment (conducted in coordination with Miami-Dade County Fire Marshal and following NFPA, Miami-Dade County, and Florida State guidelines) conclude that the facility requires the installation of a Distributed Antenna System, the contractor will design and install said system to ensure compliance with all applicable NFPA, county, city, and state guidelines and requirements. Service Contract Labor Standards Act applies to Miami-Dade, FL County.

3. BACKGROUND

Recently, NFPA 1 was updated to include requirements for facilities two-way radio communication capabilities for first responders. Specifically, NFPA 1-11:10 required an assessment to be conducted by a facility owner to first determine the signal quality of the facility in regards to first responder two-way radio communication on the appropriate frequency band.

Should the facility not meet minimum signal strength throughout 100% of the facility, the owner is then required to install a system which complies with NFPA 1 requirements regarding signal strength by January 1, 2022.

AOML has not yet had the study completed, although considering the age, past radio performance, and construction of the facility, it is very likely a system will need to be installed.

4. MATERIALS TO BE PROVIDED BY CONTRACTOR:

There will be no government provided materials. Existing drawings can be provided to the contractor on an “as requested” basis.

5. WORK ITEMS TO BE COMPLETED BY CONTRACTOR:

PHASE ONE – Preliminary Initial Assessment

1. Contractor shall work with all applicable county, state, and local officials as necessary according to Miami-Dade County requirements to conduct the assessment detailed in Phase One.

2. Contractor shall acquire all permits and permissions necessary through county, state, and local officials as necessary according to Miami-Dade County requirements to conduct the assessment as detailed in Phase One.

3. Contractor shall schedule the Preliminary Initial Assessment via a Special Request Inspection with the applicable authority in Miami-Dade County.

4. A test “grid” plan shall be produced to ensure testing throughout the building.

5. Signal levels shall be measured to ensure the system meets the criteria of NFPA 1221:9.6 according to parameters as follows:

a. A minimum inbound of DAQ 3 with signal strength of -95 dBm or greater shall be provided throughout the coverage area.

b. A minimum outbound of DAQ 3 with signal strength of -95 dBm or greater shall be provided throughout the coverage area.

c. Critical areas, such as the emergency command center(s), the fire pump room(s), exit stairs, exit passageways, elevator lobbies, standpipe cabinets, sprinkler sectional valve locations, and other areas deemed critical by Miami-Dade Fire Rescue, shall be provided with 99 percent floor area radio coverage.

d. General building areas shall be provided with 90 percent floor area radio coverage.

6. Acceptance:

a. If three nonadjacent areas fail the test with less than -95 dBm, and /or a DAQ 2 or below; or if two adjacent areas fail with less than -95 dBm, and/or a DAQ 2 or below, the Contractor will be required to pull separate plans and permits and install a Two-Way Radio Communications Enhancement System.

and / or

b. If there is less than 99 percent floor area radio coverage to all critical areas, or less than 90 percent floor area radio coverage to all general building areas, the Contractor will be required to pull separate plans and permit and install a Two-Way Radio Communications Enhancement System.

7. Report of Findings – A report shall be generated within 14 days following the conclusion of testing that details 1) the findings of the assessment and 2) the requirement to install or not install a DAS based on applicable regulations.

OPTIONAL PHASE TWO – Design & Installation of Distributed Antenna System (DAS)

Should the results from Phase One determine that a DAS is necessary, the Contractor shall follow all applicable guidelines and requirements for state, county, and local regulations on the installation and performance of the DAS. This will only be exercised by a formal modification by the Contracting Officer. No work to start without this written modification.

General scope of work:

1. For the downlink signal, a minimum signal strength of negative (-) 95 dBm throughout the entire facility with a DAQ of 3.4 or better, is required 100 % of the time.

1. For General Building Areas, the in-building RF solution shall provide the above-specified coverage in 90% of the floor space. General Building Areas are defined as living areas, basements, parking garages, administrative offices, and conference rooms.

1. For Critical Areas, the in-building RF solution shall provide the above-specified coverage in 99% of the floor space. Critical Areas are defined as mechanical and utility rooms, public bathrooms, “Employee Only” rooms, stairwells, exit stairs, exit passageways, police holding areas, elevator lobbies, fire pump rooms, sprinkler valve locations, and other sections of the building considered by the AHJ. The Designer/Installer shall contact the AHJ to confirm Critical Areas if necessary.

1. Testing the uplink signal of a DAS is a difficult task for the Contractor since it would imply conducting measurements directly in the infrastructure of the Public Safety radio system. Refer to Section 9, on page 6 of the attached 6-mdpd-bda-general-guidelines-for-800-mhz-das-deployment-v4.4 document for suggestions on this topic.

1. The system shall provide the required coverage in the frequency bands or channels specified by the AHJ.

1. The contractor will verify the downlink and uplink frequency bands for the appropriate Public Safety signal booster(s).

1. In Miami-Dade County, due to the significant amount of Public Safety channels in 800 MHz, a Class B BDA should be used for this application, if necessary.

1. To obtain information about a benchmarking/monitoring frequency in the Miami-Dade frequency band(s), and for questions about in-building solutions in the frequency band(s), please contact Ramiro Diaz, ITD Miami-Dade County-Radio Division at Ramiro.Diaz@miamidade.gov.

1. The in-building Public Safety radio coverage system and other radio systems operating within or near the facility shall not interfere with each other.

1. Signal boosters shall be FCC-type accepted and must operate in accordance with FCC rules.

1. As per FCC regulations, for a Class B signal booster, it is the responsibility of the Contractor to register the booster directly with the FCC before activating the unit. In addition, the Contractor must obtain consent of the licensee(s) whose signals are intended to amplify. Please refer to the following links for more information:

10. https://apps.fcc.gov/cores/userLogin.do

10. www.fcc.gov/wireless/bureau-divisions/mobility-division/signal-boosters/part-90-signal-boosters

1. Upon completion of the project, a copy of the FCC registration of the Class B signal booster, along with a Retransmission Agreement must be submitted to Miami-Dade County ITD-Radio Division, Attn: Ramiro Diaz (Ramiro.Diaz@miamidade.gov). Please find a sample of a Retransmission Agreement on page 10 of the attached 6-mdpd-bda-general-guidelines-for-800-mhz-das-deployment-v4.4 document.

1. The signal booster shall be installed in a NEMA 4 (or 4X) enclosure with locking mechanism.

1. Maximum VSWR measured in any RF branch of the DAS shall be better than 1.5:1 (14 dB Return Loss).

1. Additional requirements for installation including system survivability, electrical power requirements, alarm and monitoring, propagation delay, exterior antenna system, in-building antennas, test procedures & measurements, and AHJ acceptance are contained in the attached 6-mdpd-bda-general-guidelines-for-800-mhz-das-deployment-v4.4 document.

6. CONTRACTOR QUALIFICATIONS

The Contractor shall be knowledgeable and adhere to the industry standards and codes, including respective amendments listed below. It is strongly advisable to verify with the AHJ what specific version of the codes and standards listed below are being enforcing in the jurisdiction in question.

· NFPA 1, National Fire Protection Association Fire Code

· NFPA 101, Life Safety Code

· NFPA 1221, Standard for the Installation, Maintenance and use of Emergency Services Communication Systems

· NFPA 70, National Fire Protection Code or “National Electrical Code”

· NFPA 72, National Fire Alarm and Signaling Code

· NFPA 780, “Standard for the Installation of Lightning Protection Systems”

· Harris, “Site Grounding and Lightning Protection Guidelines”

· Motorola R-56, “Standards and Guidelines for Communication Sites”

· TIA Bulletin TSB-88.1-C, Wireless Communications Systems Performance in Noise- Limited Situations, Part 1: Recommended Methods for Technology-Independent Performance Modeling

· Florida Building Code

· ANSI/TIA-222-G, Structural Standard for Antenna Supporting Structures and Antennas

· IEEE STD 142 “Green Book”, “Recommended Practice for Grounding of Industrial and Commercial Power Systems”

· ANSI/TIA/EIA-568-C, “Commercial Building Telecommunications Cabling Standard

· ANSI/TIA/EIA-569-B, “Commercial Building Standards for Telecommunications Pathways and Spaces”

· ANSI/TIA/EIA-606, “The Administration Standard for the Telecommunications Infrastructure of Commercial Building”

· ANSI/TIA/EIA-607, “Commercial Building Grounding and Bonding Requirements for Telecommunications”

· All other applicable Federal, State and Local Building Codes and Requirements.

7. SERVICE AGREEMENT

The Contractor shall submit a quote for a single-year service contract with up to four option years (for a total of 5-years).

8. PERIOD OF PERFORMANCE

The period of performance for Phase One shall be within 90 days after award. The period of performance for Phase Two (should it be determined necessary) shall be within 180 days after the conclusion of the work in Phase One. The total period of performance is 270 days from date of award for Phase One and Two.

Service agreement;

Base Year: 3/28/2021 – 3/27/2022 Option Year 1: 3/28/2022 – 3/27/2023 Option Year 2: 3/28/2023 – 3/27/2024 Option Year 3: 3/28/2024 – 3/27/2025 Option Year 4: 3/28/2025 – 3/27/2026

9. ATTACHED DOCUMENTS

1) BDA Installation and Testing Info, Rev8-2018

2) BDA NFPA Notice, Rev6-2018

3) BDA Systems Municipal Code, Ch14-69

4) BDA Florida State Statute 633.202(18) New-Existing

5) BDA General Guidelines for 800 MHz DAS Deployment v4.4

6) BDA Typical Rooftop Antenna Installation

10. CONTACT LIST

LCDR Andrew Colegrove Associate Director, AOML 4301 Rickenbacker Causeway, Miami, FL 33149 AOML.Associate.Director@noaa.gov

(305) 361-4544

Manny Fraga Facilities Specialist, AOML 4301 Rickenbacker Causeway, Miami, FL 33149 Manuel.Fraga@noaa.gov

(305) 361-4373 image1.jpeg