Amendment 4 Overview SF30.docx

NRC-33-10-ADAMS A004

NRC3310ADAMS

X

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO.

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

05-24-2010

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended, X

(a) By completing Items 8 and 15, and returning ____ _____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required) (If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X) (X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A0004

6/17 /2010 U.S. Nuclear Regulatory Commission Div. of Contracts Attn: Pearlette Merriweather Mail Stop: TWB-01-B10M Washington, DC 20555 U.S. Nuclear Regulatory Commission Div. of Contracts Mail Stop: TWB-01-B10M Washington, DC 20555 X

SEE PAGE 2

Pearlette Merriweather Contracting Officer

Overview of Amendment #4 for RFP NRC-33-10-ADAMS

The purposes of this Amendment are:

1. To publish responses to questions received from potential offerors (see continuation pages of this Amendment);

2. Change the evaluation criteria points allocation as follows:

a. The Technical Approach and Management Plan points are reduced from 30 points to 25 points; and

b. The Personnel Qualifications points are increased from 30 points to 35 points.

All other allocated points remain unchanged. The total number of evaluation criteria points remains at 100 points.

3. Add three additional Award Terms, thereby increasing the potential duration of the contract from five (5) years to eight (8) years, as follows.

Base Period – 10/01/2010 – 09/30/2011

Option Period – 10/01/2011 – 09/30/2012

Award Term I – 10/01/2012 – 09/30/2013

Award Term II – 10/01/2013 – 09/30/2014

Award Term III - 10/01/2014 – 09/30/2015

Award Term IV - 10/01/2015 – 09/30/2016

Award Term V - 10/01/2016 – 09/30/2017

Award Term VI - 10/01/2017 – 09/30/2018

4. Revise text throughout the solicitation as reflected in the other documents associated with this Amendment.

END OF TEXT

Government’s Response to Vendors’ Questions

1. Question: Addendum B, page 8: What version of FileNet P8 is installed?

Answer: The version of FileNet P8 that is currently installed at NRC is version 4.5.1.

2. Question: Addendum A, page 10: Is your FileNet P8 application server WebLogic or WebSphere?

Answer: The NRC’s FileNet P8 application server is WebSphere.

3. Question: Addendum B, page 8: You indicate that NRC has IBM Content Collector, is that for File Systems, Email or both?

Answer: The NRC intends to use IBM Content Collector for File Systems and Email.

4. Question: Addendum A, page 3-6: Can you elaborate on the custom application development that has been done for the Panagon Content Services application and what coding technologies were utilized and the number of applications to be converted? For example, was Websphere Portal Server used?

Answer: The NRC utilized Visual Basic, Java, and NET framework.

5. Question: How was the compound document application for Panagon Content Services developed?

Answer: Compound Document is not an application. Compound Documents are used for grouping related documents.

6. Question: What type of coding languages and calls were used and what access was made to Panagon Content Services from portal applications? Java and VB?

Answer: The NRC utilized Visual Basic, Java, and .NET framework.

7. Question: Will the awardee be allowed to add subcontractors not designated in the response or remove those that are designated in the response during the performance of the contract?

Answer: The Contractor will be required to request consent to subcontract with any new subcontractors (i.e., subcontractors that the Contractor would like to add to the contract after award) in accordance with the requirements of FAR clause 52.244-2 and receive written consent from the contracting officer before entering into any new subcontracts after award.

8. Question: Can a company respond as a prime on one proposal and a subcontractor on another response?

Answer: Yes.

9. Question: NRC3310ADAMSS525, C-28: Is commuting travel considered "reasonable" travel expenses? For example; airline, lodging, meals to and from the NRC sites?

Answer: Travel will be reimbursed in accordance with FAR Subpart 31.205-46, Travel costs, to the extent that the individual task order(s) first authorize the Contractor to incur travel costs and include obligated funds for Contractor travel costs. See also RFP Section C.19 2052.215-77 TRAVEL APPROVALS AND REIMBURSEMENT (OCT 1999)

10. Question: NRC3310ADAMSS525, C-16: Are you able to provide any insight into the security clearances that have been used on the existing contract? What are the requirements for the cleared staff? Will the winning company be required to have security cleared staff?

Answer: For information detailing NRC security clearances, process, and requirements See RFP Section C.4 SECURITY REQUIREMENTS FOR BUILDING ACCESS APPROVAL (JUL 2007) and C.7 SECURITY REQUIREMENTS FOR INFORMATION TECHNOLOGY LEVEL I OR LEVEL II ACCESS APPROVAL (JUL 2007)

11. Question: Does this contract have any prohibition against the use of offshore labor?

Answer: For security purposes, the NRC does not intend to authorize offshore labor. See RFP Section C.10 FOREIGN OWNERSHIP, CONTROL, OR INFLUENCE OVER CONTRACTOR

12. Question: What methodology will NRC be using to determine the lowest priced proposal?

Answer: The basis for award is not lowest price/technically acceptable. The basis for award for is a best value tradeoff whereby price and other factors will be considered. See RFP Section E.2.

13. Question: Are you trying to integrate multiple information sources for search/analysis, or just the content in your FileNet Content Management System?

Answer: All content referenced by the P8 “UNIVERSAL CATALOG” will be searchable.

14. Question: The EVMS reports described in Section 4.4 of Addendum B may be compiled using standard project management tools such as MS Project or by a certified EVMS "compliant" system. The output from both systems support the EVMS calculations specified in the RFP. There is a difference in the price to the Program for the EVMS "compliant" system.

In light of the fact that the reports can be provided using a more cost-efficient project scheduling and tracking system, will the Government consider deleting the requirements for the EVMS-"compliant" system (C.32 & C.33)?

Answer: NRC requires EVMS to manage projects. Microsoft Project is currently used by the NRC to capture EVM and would be considered to be a satisfactory solution.

15. Question: Section E, page E-6 - While resumes and past performance are not included in the 25 page limit; the Small Business Subcontracting Plan is not specifically addressed, is it also excluded from the 25 page limit?

Answer: The Offeror’s Small Business Subcontracting Plan is excluded from the 25 page limit.

16. Question: Addendum B, page 7 of 23. Performance Work Statement. This section refers back to Section C.6. Is our assumption correct that it is actually referring to the list contained in paragraph A.6?

Answer: Correct. This section refers back to the list contained in paragraph A.6.

17. Question: Addendum B, page 7 of 23. This section identifies the activities under Task 2 as Labor-Hour whereas similar tasks are T&M. Is this labor designation correct?

Answer: Activities under Task 2 are corrected to be Time-and-Materials (T&M).

18. Question: Addendum B, page 20 of 23, Paragraph 11. Government Provided Space identifies the two offices in Rockville, MD and a Region I office in King of Prussia, PA. Is the intent to have contractor support in both locations and if so, what functions would be staffed out of which location? What percent of work is to be performed in each location or are certain Tasks in Addendum B to be performed in specific locations

Answer: See Attachment A - RFP-33-10-ADAMS- SOW - Section 15. Primary Place of Performance

19. Question: C-15, C-4. Will the NRC require that any personnel be required to have a security clearance (e.g. Secret/Top Secret)? If only some contractor personnel will have this requirement, can the NRC articulate which roles or areas of support will require such clearances?

Answer: The NRC requires that all Contractor personnel be cleared in accordance with the security requirements in the solicitation before they may start work under the resultant contract.

20. Question: Addendum E. E-6. Addendum E – The PWS does not reference the List of Contracts. Is it the Government’s intent for this completed Addendum be the Past Performance response?

Answer: Yes.

21. Question: Addendum A. A-8, 6. Please define more specifically the nature of the consolidated packages?

Answer: Packages are a custom variation of compound documents.

22. Question: Addendum A. A-8, 6. Does NRC expect there to be a one-to-one relationship between consolidated packages and compound documents post migration?

Answer: Yes.

NOTE: The NRC developed document migration / load and document synchronization routines and does not expect the contractor to provide this service as part of the initial solicitation. The NRC does expect the contractor to maintain these existing routines and, there is the possibility that in the future the NRC may require the development of additional document migration / load and document synchronization routines.

23. Question: Addendum A. A-8, 6. Please elaborate on the number of consolidated packages and compound documents existing today

Answer: There are approximately 4.9 million total objects. See above note.

24. Question: General migration question. Does NRC require the preservation of system properties (creation date, modification date, Added- and Modified-By User Names)?

Answer: Yes.

25. Question: General migration question. Is the ADAMS taxonomy expected to be stable throughout the base period and is it documented?

Answer: The ADAMS taxonomy may change throughout the first task order, which will be performed during the base period.

26. Question: General migration question. Please provide a breakdown of document types, formats, and volumes?

Answer: Document types are mostly PDF’s with some TIF, Microsoft Office and mp3 file formats.

27. Question: General migration question. Of the PDF files, how many are PDF from electronic, PDF plus text from scan, PDF with no text element?

Answer: See question and answer #22.

28. Question: General migration question. Do any of the documents have annotations and if so would you provide volumes?

Answer: See question and answer #22.

29. Question: E. E-6 (b) (3). Please confirm that the small business subcontracting plan is outside of the page count allocated to the Technical and Management Proposal.

Answer: The small business subcontracting plan is outside of the page count allocated to the Technical and Management Proposal.

30. Question: RFP E-8, E.2. In evaluating the offeror’s Small Business Subcontracting Plan past performance and goal accomplishment, the RFP states, “The evaluation will consist of review of the applicable subcontracting reports (e.g. Individual Subcontracting Reports (ISR), Summary Subcontracting Reports (SSR), and Commercial Summary Subcontracting Reports.).”

Does the NRC require the offeror to submit a copy of applicable ISRs/SSRs?

Answer: No.

31. Question: Addendum B. B-1, third paragraph. Are each of the following expected to be different object store: Public Document Room, ADAMS Support Center, the Technical Library, the File Center, the NRC internal and external Web Sites, and the FOIA and Privacy Act programs?

Answer: The three object stores are the Main Library, Public Library, and Legacy Library.

32. Question: Addendum B. B-1, 2.0.2. Will NRC allow for remote system access for activities such as afterhours migration and remote system administration?

Answer: NRC will allow remote system access for activities such as maintenance and support on a case by case basis. Also, see Attachment A - RFP-33-10-ADAMS- SOW - Section 15. Primary Place of Performance

33. Question: Addendum B. B-8-9, 3.7. Which version of each product in this section must be supported in production?

Answer: The NRC maintains the latest releases of Content Manager, Content Federated Services, Workplace XT, Business Process Manager, Business Process Framework, Business Space and Records Manager.

34. Question: Addendum B. B-9, 3.7. Can NRC clarify which OmniFind product and version is being used?

Answer: OmniFind will be acquired at a later date and will be the latest version available at that time.

35. Question: Addendum B. B-7, 3.5. Please clarify the timeframe discrepancy between the base period (12 months) and the Task 2 deliverable schedule for “Complete Migration of applications” (24 months).

Answer: The Task 2 deliverable schedule for “Complete Migration of Applications” is corrected to read 12 months instead of 24 months.

36. Question: Addendum B. We assume that you have a contract in place to perform all necessary installations. Please confirm.

If this is incorrect, please provide the number of environments that you would expect the offeror to support and maintain.

Answer: Installation is currently performed by another contractor. There are three environments that the offeror will be expected to support and maintain: Development, Production/Staging, and Production.

37. Question: As stated in Addendum B, Performance Work Statement, Section 5. Certification and Accreditation Documentation, it is stated that numerous times that the contractor will provide the information they need to perform “x” task. “

Does this mean that the contractor will only provide guidance and information as needed, or will the contractor actually be responsible for the final deliverable?

Answer: The contractor will be required to provide guidance and information as needed by the Project Officer, and will not be responsible for developing the final deliverable.

38. Question: Can we get a copy of NRC Policies, procedures, and standards that is located on internal CSO website as referenced on page 11 of Addendum B, Section 8. Security?

Answer: Offerors may request it by sending an email to pearlette.merriweather@nrc.gov. The NRC will then send a copy of those documents on CD-ROM on the next business day by first class mail. Alternatively, Offerors may contact Ms. Merriweather to coordinate a date and time to pick up a copy of the CD-ROM in person at NRC’s Division of Contracts in Rockville, Maryland..

39. Question: Under Task 5: Security, it is stated that “All work performed at non-NRC facilities shall be in facilities, networks, and computers that have been previously certified and accredited by NRC for processing information at the sensitivity level of the information being processed.” Will we be given GFE laptops to develop and upload the C&A documentation to the NRC network and if so, can that equipment be used outside of NRC facilities?

Answer: See Attachment A - RFP-33-10-ADAMS- SOW - Section 15 Primary Place of Performance. The contractor will provide guidance and information as needed to the Project Officer and will not be responsible for developing the final deliverables.

40. Question: Does all work have to be performed at the NRC facilities?

Answer: See Attachment A - RFP-33-10-ADAMS- SOW - Section 15 Primary Place of Performance.

41. Question: On page 19 of Addendum B, Performance Work Statement, Section 5. Certification and Accreditation Documentation, it is stated that the contractor shall “update maintain all Certification and Accreditation (C&A) documentation in accordance with the following NRC Certification and Accreditation procedures and guidance:

C&A Non-SGI Unclassified Systems C&A SGI Unclassified Systems C&A Classified Systems

Does this indicate that the contractor will be responsible for multiple systems at various\ classification levels?

Answer: The contractor will only be responsible for ADAMS at a single classification level – HIGH (High Confidentiality, High Integrity, Moderate Availability). See Attachment A - RFP-33-10-ADAMS- SOW - Section 15 Primary Place of Performance.

42. Question: Will the contractor be responsible for “continuous monitoring” activities for the system(s) as referenced in Addendum B, Performance Work Statement, Section 5. Certification and Accreditation Documentation?

Answer: The contractor will be required to provide guidance and information as needed to the Project Officer for “continuous monitoring” activities and will not be responsible for developing the final deliverable.

43. Question: Does the accreditation boundary extend to more than one site and if so, is the contractor responsible for the C&A lifecycle tasks for all locations?

Answer: The contractor will only be responsible for ADAMS at a single location - NRC HQ campus.

44. Question: Is the FIPS 199 security categorization of the system known?

Answer: The FIPS 199 security categorization of the system is known but cannot be announced publicly.