First Aid Supplies - Stock Contract Summary

This is a procurement notice and bid specification document from the School Board of Polk County, Florida, for the establishment of a one-year first aid supplies contract. The procurement seeks to supply 33 different first aid and medical supply items to the district's warehouse in Bartow, Florida, with quantities ranging from 15 to 2,325 units per item. Required items include alcohol, bandages, cotton balls, gauze pads, ice packs, antiseptic wipes, and various medical accessories. The bid was released on September 19, 2024, with electronic submissions required by October 10, 2024, at 3:00 PM Eastern Time through the VendorLink system. No bidders' conference or site visits were mentioned in the solicitation. The anticipated award recommendation will be posted on October 17, 2024, with final approval expected around October 22, 2024, establishing a contract period for the 2024-2025 school year.

Pricing must remain firm for the entire contract period with all freight and handling charges included in quoted prices. The School Board reserves the right to award the contract to multiple vendors simultaneously and to purchase additional quantities during the contract term. Recommended vendors include Bound Tree Medical LLC, Henry Schein Inc., Medical Equipment Sales, Nashville Medical & EMS Products Inc., Pyramid School Products, School Health Corporation, and The Soomitz Group LLC. All bidders must comply with E-Verify requirements and anti-discrimination policies. The bid includes provisions for potential price adjustments after 90 days based on marketplace volatility, subject to the district's discretion. Three bid items (11, 27, and 31) received no acceptable bids and will be quoted as needed. Specific brand and model requirements are mandated for each item with multiple acceptable manufacturers listed per product category.