NRBA_-_010-RW-0825Classroom_and_Office_Supplies.pdf

This is an Invitation to Bid (ITB) document for the School Board of Polk County, Florida, for Bid Number 010-RW-0825 to procure classroom and office supplies. The procurement seeks to establish a 6-month contract for delivery of various office and classroom supplies to the Polk County School Board warehouse in Bartow, Florida. The bid covers 29 line items including binders, index cards, file folders, paper clips, staplers, tablets, and chart paper. Electronic submission through VendorLink is required by August 20, 2024, at 3:00 PM ET. The anticipated award recommendation will be posted on August 26, 2024, with Board approval expected on August 29, 2024. The contract period will run from approximately September 4, 2024, to January 31, 2025.

Bidders must provide fixed unit pricing with specific brand and model information, and no substitutions are permitted except for discontinued items with manufacturer-approved replacements. The School Board reserves the right to purchase more or less than estimated quantities and to award the bid on a composite or line-item basis to multiple vendors. The anticipated total bid value is approximately $97,041 based on historical purchasing data. Multiple vendors will be awarded contracts, including A+ School Supplies, Cascade School Supplies, National Art and School Supplies, Pyramid Paper Company, Quill LLC, School Specialty LLC, and W.B. Mason Co., Inc., with each vendor allocated specific line items based on bid submissions. Vendors must comply with state and federal regulations, including E-Verify requirements and anti-discrimination policies. The contract allows for price adjustments after 90 days due to marketplace volatility, and vendors are instructed not to ship products without specific authorization from the School Board.