NPSS1 PMAA 2019000092 Snowmobiel Trail Grooming 2018-23.pdf
PDF 72 KB Posted
- Attached to
- Winter Grooming of Snowmobile Trails
- Solicitation number
- NPSS1 PMAA 2019000092 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Notice of Proposed Sole Source from the State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, for winter grooming services of snowmobile trails throughout Colorado. The scope of services requires contractors to groom over 3,000 miles of snowmobile trails annually from November 15 through April 15 each year. The contract term spans multiple grooming seasons beginning with 2018-2019 and extending through the 2022-2023 season, with work completion required by April of each year. Interested vendors must submit a cover letter signed by an authorized representative that includes company name, address, phone number, and email address, along with a description of how the firm can supply these services considering the specialized requirements. Submissions should be directed to Maggie Van Cleef, Department of Natural Resources Purchasing Office, with the solicitation number NPSS1 PMAA 2017000092 in the subject line.
The Colorado Division of Parks and Wildlife has budgeted approximately $710,000 for work through April 2019, with future fiscal year budgets expected to be similar but subject to available funding variations. This is designated as a sole source procurement justified by each snowmobile club's exclusive United States Forest Service Special Use Permit required to conduct grooming activities, combined with their specialized equipment, local terrain familiarity, and annual operator training and qualifications. Incumbent clubs currently provide these services and maintain the necessary grooming equipment to fulfill the contract obligations.
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Other files
| File | Type | Posted |
|---|---|---|
| NPSS1 PMAA 2019000092 2018-19 Summary by club.pdf |
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Notice of Proposed Sole Source
NPSS1 PMAA 201900092
Scope of Work and Sole Source Justification Snowmobile Trail Grooming
Scope of Services The State of Colorado hires snowmobile clubs each year to groom winter snowmobile trails in Colorado. The different clubs combined groom over 3000 miles of trail each winter, for the enjoyment of winter enthusiasts. Clubs groom trails from November 15 through April 15 annually.
Schedule and Term of Award Work will begin as soon as practical and will be completed by April of each grooming season, the first season being 2018 – 2019 and ending in the 2022 – 2023 season in April of 2023 .
Budget The Colorado Division of Parks and Wildlife has budgeted an approximate amount of $710,000 for work through April 2019. Budgeted amounts, for future fiscal years will be similar, but will vary based upon available funding.
Sole Source Justification As well as the familiarity of each local club with the terrain they will groom, each club holds an exclusive Special Use Permit from the United States Forest Service (USFS) that enables them to conduct these grooming activities. Clubs own and maintain grooming equipment, and receive training annually in order that grooming operators are qualified.
Contact and Submittal Submit any questions or any submittal item via email with the solicitation number (NPSS1 PMAA 2017000092) in the subject line to:
Maggie Van Cleef Department of Natural Resources Purchasing Office 1313 Sherman #423 Denver, CO 80203
(303) 866-3292 x8641 Email: maggie.vancleef@state.co.us
Submittal Items In order to demonstrate your ability to fulfill the Scope of Services, please include n email with a brief cover letter, signed by the sole proprietor, individual or someone authorized to bind your firm which includes: Vendor Name, Vendor Address, including City, State, and zip code, phone number, and email address. In your letter describe how your firm, considering the USFS Special Use Permit required, as well the specialized equipment and qualifications of operators required, could supply this service.
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