NPSS1 PDAA 2027_062- No & Low Regrets Facilitation.pdf

Notice of Proposed Sole Source Scope of Work and Sole Source Justification

NPSS1 PDAA 2027*062

No & Low Regrets

Scope of Services The Vendor will provide planning, coordination, full-day facilitation, and summaries for three Interbasin Compact Committee (IBCC) meetings annually, as well as monthly subcommittee meetings between IBCC meetings from October 2026 through October 2029. Meetings will take place at various locations around Colorado each year. Key labor activities entail pre-event strategy sessions with Colorado Water Conservation Board (CWCB) staff, full-day event facilitation, post-event debriefs and summaries, ongoing monthly project management, quality assurance, and final report support. The Langdon Group is the sole vendor that possesses the unique qualifications, experience, and personnel capacity required to successfully execute this project on the timeline necessary for incorporation into the Colorado Water Plan process.

Schedule and Term of Award A Contract will be issued as soon as practical. The Sole Source Procurement end date is December 31, 2029.

Budget CWCB has budgeted an approximate amount of $286,612.70 for work.

Sole Source Justification The Langdon Group is the sole vendor that possesses the unique qualifications, experience, and personnel capacity required to successfully execute this project on the timeline necessary for incorporation into the Colorado Water Plan process.

The Langdon Group has an unparalleled understanding of the historical context of the basin roundtables and the IBCC, the nuances of the water sector in Colorado, and the specific challenges faced by each of the basin roundtables. In addition to this background their facilitators have established relationships, and an intimate understanding of the nuances of engaging with IBCC members, the basin roundtables, and the CWCB. Their prior involvement in many projects across the state makes them the only vendor qualified to complete this project within the short timeline.

The Langdon Group has established strong, pre-existing relationships and a high level of trust with the target stakeholders, having worked with them in the IBCC process and other projects around the state. Any other contractor would require significant time to build the necessary trust and understanding with these stakeholders. The Langdon Group has the proven personnel capacity and bandwidth to effectively manage the project in the short timeframe, including the ability to facilitate multi-stakeholder meetings on complex topics, that result in consensus-based ideas that resonate among a diversity of water users.

Funding for this project has been secured, and this project needs to be completed by 2029 to be incorporated into the Colorado Water Plan process that is already underway. A full solicitation process would introduce significant delays that would be detrimental to the project timeline and overall success. The time required for a new vendor to familiarize themselves with the project context and build the necessary rapport with stakeholders would take longer than the limited time available for this project based on the funding and progress made on the Colorado Water Plan Update.

Contact and Submittal Submit any questions or any submittal item via email with the solicitation number NPSS1 PDAA 2027*062 in the subject line to:

Amanda Schor Department of Natural Resources, Procurement Office Email: amanda.schor@state.co.us

Submittal Items This Notice of Proposed Sole Source (NPSS1) has been posted to invite vendors who may be able to offer the services noted in the Scope of Work to respond and confirm their capabilities.

If it is determined that more than one vendor can provide the services needed, the purchase will be formally solicited.

In order to demonstrate your ability to fulfill the need, please send an email with a brief one-page cover letter (as an attachment), signed by the sole proprietor, individual or someone authorized to bind your firm which includes: Vendor Name, Vendor Address, including City, State, and zip code, phone number, and email address. In your letter describe how your firm, considering the ability of The Langdon Group - JUB Engineers Inc and the services they are offering, could supply this service.

Important: Please be aware that this is not a solicitation for a proposal, quotation, or pricing. This is simply a notification that the Department of Natural Resources

Purchasing Office intends to issue a sole source contract award as outlined above.

This is an opportunity for other entities to challenge the sole source status of the contract award. If a challenge is received, unless proved to be unfounded, a solicitation will be issued. Entities that are not prepared to go forward and respond to a solicitation for this work are not encouraged to submit a challenge.