NPDES Lab Services PWS.pdf

NPDES Permit Water Quality Analyses 1

U.S. Army Corps of Engineers

Portland District Operations Division

Performance Work Statement (PWS)

For

NPDES Permit Water Quality Analyses

July 17, 2023

Prepared by Operations Division Portland District 333 SW 1st Avenue Portland, OR 97208

NPDES Permit Water Quality Analyses 2

SCOPE OF WORK

1. Background

The U.S. Army Corps of Engineers (Corps) has been issued National Pollution Discharge Elimination System (NPDES) permits from the Environmental Protection Agency (EPA) Region 10 for Bonneville, The Dalles, and John Day hydroelectric facilities. To ensure the protection of water quality and human health, these permits place limits on the types and amounts of pollutants that can be discharged from the facilities and require routine monitoring of discharge points. The Corps is seeking a certified laboratory for analytical services to demonstrate compliance with NPDES permit limits. Corps personnel will conduct all sampling and packaging of samples. The laboratory will be required to complete once weekly transportation of samples for analysis and monthly or bi-weekly delivery of sampling supplies from Bonneville, The Dalles and John Day Projects.

2. Laboratory Certification The laboratory shall be accredited in accordance with the National Environmental Laboratory Accreditation Program (NELAP); however, in lieu of NELAP accreditation the Laboratory may have a current laboratory accreditation including either the State of Oregon Environmental Laboratory Accreditation Program or the Washington State Department of Ecology Environmental Laboratory Accreditation Program for the analytes required in the task(s). If the laboratory cannot conduct a specific analytical process, they may contract with another laboratory to perform the analysis. All contractors and subcontractors, if any, to be used during the term of the contract must be identified with their list of qualifications, certification, and representative experience.

3. Laboratory Location The laboratory may be located nation-wide.

4. Work Period 17 July 2023 to 30 June2024

Samples to be delivered to the lab starting the week of July 24, 2023. The initial samples will have been collected as early as July 11, 2023 using 1 liter amber bottles with preservative.

5. Task The Corps anticipates 3,235 samples will be submitted for analysis during the work period.

These sampling quantities include an optional line item for unforeseen analytical. The actual quantities may be lower due to variables with the projects’ operations and frequency of the optional analytical. Samples submitted shall not exceed the anticipated quantities specified in this paragraph.

All analytical methods must be approved under the most current 40 CFR part 136, unless a particular method is expressly requested by the Corps. All analyses shall be completed within the allowable holding times listed in 40 CFR 136.3, Table II.

NPDES Permit Water Quality Analyses 3

Tables 1 summarizes the sampling quantity, frequency, and parameters for Bonneville, The Dalles, and John Day Projects during the work period.

Table 1 Sampling Summary

Site Parameter Reporting

Level1 Number of Samples2

Sample Frequency

Number of Yearly Samples2

Bonneville

Oil and Grease 5.0 mg/L 24 Weekly 1,224

Polychlorinated Biphenyls (PCB)

Per EPA Method

608.3

Semi-annual

Oil and Grease SGT 5.0 mg/L < /=100 Optional < /= 100

The Dalles

Oil and Grease

5.0 mg/L

Weekly

1,071

Polychlorinated Biphenyls (PCB)

Per EPA

Oil and Grease SGT

5.0 mg/L < /=100

Optional

< /= 100

John Day

Oil and Grease 5.0 mg/L 12 Weekly 612

Polychlorinated Biphenyls (PCB)

Per EPA

Oil and Grease SGT 5.0 mg/L < /=100 Optional < /= 100

Total

3,235 1 Laboratory analytical methods must achieve a minimum level of at least the value listed in the table 2 The actual number of samples will vary based on project equipment operational status and sampling error

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In the event samples are delivered above their temperature requirements or outside their hold time, the analytical laboratory shall immediately contact the project contact listed in Section #7 and not conduct any analysis of samples above the recommended temperature range.

6. Supplies The laboratory shall supply all materials and equipment for safe and method appropriate handling, collection, preservation at no additional charge. Shipping and sample containers and supplies shall be suitable for the sample matrix and analytical method.

The laboratory shall provide sample bottle kits specific to each project in properly sized sample coolers. A typical sample bottle kit shall include:

Properly sized sample coolers Pre-labeled and preserved sample bottles Materials for holding wet ice Temperature blanks Sampling instructions Sufficient shipping labels Chain of custody forms Packaging instructions Any materials required to ship samples, including boxes, packing peanuts, tape, etc.

The laboratory shall deliver the appropriate amount of sample bottle kits and coolers at a monthly or bi-weekly delivery schedule. Enough coolers will be supplied that allow the project to keep samples once packaged for delivery at 4 ℃ (+/- 2 ℃) until delivered to the laboratory.

Coolers will be labeled for proper DOT shipment and sent to the project address listed in Section #7.

In addition to the sample kits, the laboratory must provide additional two (2) supply of sample bottles and labels at no extra cost to be held in stock at the projects to be used as replacements for damaged bottle or unplanned verification sampling.

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7. Deliverables Accurate and complete analytical results shall be provided both in hardcopy and electronically in a searchable PDF. All electronic laboratory reports shall be submitted to the Corps within 5 business days of sample receipt by the laboratory. Paper copies of laboratory reports shall be sent out no later than 10 days after receiving the samples unless otherwise requested by the Contracting Officer Representative (COR) and agreed upon by the laboratory. All analytical reports shall contain Level II QC data packages including the following at a minimum as appropriate.

• Analytical results

• Case Narrative

• Surrogate recoveries

• Chain-of-custody

• Method blank

• Laboratory control sample (LCS) and duplicate (LCSD)

• Matrix spike (MS) and Matrix spike duplicate (MSD)

If discrepancies are found, an updated report will be created and sent electronically and as a paper copy to the project contact.

Exceedances of reporting levels will be reported to the project contact listed in Section #7 immediately.

All electronic laboratory reports shall be submitted to carson.t.freels@usace.army.mil, additionally, an electronic and paper copy of the report shall be sent to each project contact listed below.

Bonneville Project Attn: Courtney Krause Courtney.l.krause@usace.army.mil Service Building Exit 40, Interstate 84 Cascade Locks, OR 97014-0150

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The Dalles Project Attn: Wylesha Wilcox Wylesha.l.wilcox@usace.army.mil Service Building Exit 88, Interstate 84 The Dalles, OR 97058

John Day Project Attn: Glyn Phelps Glyn.e.phelps@usace.army.mil Exit 109, Interstate 84 Rufus, OR 97050

8. Return Shipping The Contractor shall provide/coordinate regularly scheduled pickup and delivery. The Contractor shall be required to accept shipments for pickup until the close of business established by each shipping activity, confirm shipments for pickup, and adhere to the delivery schedules of each receiving activity. Return shipping options shall be provided that allow the coolers to be delivered back to the Contractor’s laboratory at 4 ℃ (+/- 2 ℃) until delivered and received by the laboratory.

The Contractor shall provide delivery/return service between 8:00 a.m. and 5:00 p.m. local time Monday through Thursday excluding Federal holidays.

9. Installation Security The Contractor shall comply with all local security regulations. Security regulations are directive in nature and shall be adhered to by all Contractor personnel.

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10. Pick Up Locations The following pick-up locations will be utilized for this task order:

Bonneville Project Attn: Courtney Krause Courtney.l.krause@usace.army.mil Service Building Exit 40, Interstate 84 Cascade Locks, OR 97014-0150

The Dalles Project Attn: Wylesha Wilcox Wylesha.l.wilcox@usace.army.mil Service Building Exit 88, Interstate 84 The Dalles, OR 97058

John Day Project Attn: Glyn Phelps Glyn.e.phelps@usace.army.mil Exit 109, Interstate 84 Rufus, OR 97050

11. Additional Services The Contractor shall not perform any services under this contract which are considered by the Contractor to be a change in the work or services required by this agreement without the written approval of the Contracting Officer.

12. Correction of Unsatisfactory Work The Contracting Officer's Representative maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in this purchase order. The Contractor shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by Government forces or by Contractor forces at the discretion of the Contracting Officer.

13. Use of Information The information developed, gathered, assembled, and reproduced by the Contractor or his Subcontractors, or their associates in fulfillment of the task order requirements as defined in or related to this Statement of Work, will become the complete property of the Government.

Therefore, the Contractor will not use the information for any purpose at any time without the written consent of the Contracting Officer.

14. Release of Information Reports and information generated under this contract become the property of the

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Government and distribution by the Contractor to any source, for any purpose, at any time, without the written consent of the Contracting Officer is prohibited.

15. Invoicing Each sample will receive a unique alpha-numeric sample number. The sample number will include the Task Code, Project name, 3-digit outfall number, 6-digit date, and 4-digit 24-hour clock. For example, a sample collected at outfall 001 at 0925 on July 24, 2023, at Bonneville Dam would have the following identifier: H-Bonneville-001-07-24-23-0925.

The Task Code is a single letter H or J. The letters stand for Hydro or Joint and represents the funding source of the sample taken. Invoices will need to be broken down for billing based on the Task Code and sample type.

Payment will be made after receipt of a proper invoice. When submitting invoices please ensure that the contract/purchase order number is on the invoice, along with the business name that matches the legal name in the System for Award Management (SAM) record and not the ‘Doing Business As’ (DBA) name. Failure to ensure that the legal business name on the invoice and the legal business name in the SAM record could delay the processing of the invoice and may result in the invoice being rejected.

Contractor to send billing information for all locations to: