NOTU Boat Maintenance PWS.docx

PERFORMANCE WORK STATEMENT

NOTU SSP Maintenance and Services

C 1.0 OVERVIEW

C 1.1. General: The services to be furnished under this contract include maintenance, operation in support of maintenance of various watercraft and boats, Waterfront equipment repair, refurbishment and waterfront administration in support of Port Operations, at NOTU Cape Canaveral. The Contractor shall be responsible for the operation, preventive, predictive, corrective and depot level maintenance of various watercrafts, boats and equipment, industrial marine repair services and shall provide port operations services as outlined in this Performance Work Statement (PWS). All the Contractor's costs shall be included in its Firm Fixed-Price. No overtime shall be provided under this contract. The Contractor shall plan, schedule, coordinate and ensure effective completion of all services described herein. This includes the following tasks:

C 2.0 REGULATORY COMPLIANCE

C 3.0 GOVERNMENT FURNISHED EQUIPMENT, FACILITIES AND SERVICES

C 4.0 CONTRACTOR FURNISHED EQUIPMENT, FACILITIES AND SERVICES

C 5.0 TRANSITION

C 6.0 GENERAL VESSEL, EQUIPMENT AND PERSONNEL STANDARDS

C 7.0 MAINTENANCE PROGRAM AND ADMINISTRATION

C 8.0 ORGANIZATIONAL MAINTENANCE AND REPAIRS OF GOVERNMENT FURNISHED BOATS, SERVICE CRAFT, WATERFRONT, FACILITY AND OSR EQUIPMENT C 9.0 INTERMEDIATE AND DEPOT LEVEL MAINTENANCE AVAILABILITIES AND DOCKING REGULAR OVERHAULS (DROH) SERVICES

C 12.0 HURRICANE / HEAVY WEATHER / SEVERE WEATHER REQUIREMENTS

C 13.0 TRANSPORTATION SERVICES

C 14.0 REQUIRED LOGS, RECORDS, PLANS, DOCUMENTATION, REPORTS AND INSPECTIONS

C 15.0 PROPERTY ADMINISTRATION

C 16.0 SUPPLY, LOGISTICS AND CONFIGURATION MANAGEMENT OF GOVERNMENT OWNED WATERCRAFT AND EQUIPMENT

C 17.0 QUALITY MANAGEMENT SYSTEM AND SAFETY PROGRAM REQUIREMENTS

C 18.0 STAFFING PLAN / POSITION SKILL SET, EXPERIENCE, QUALIFICATION, TRAINING AND CERTIFICATION REQUIREMENTS

C 19.0 SECURITY

C 20.0 REFERENCED GOVERNMENT PUBLICATIONS

C 21.0 DEFINITIONS AND ACRONYMS

C 22.0 TECHNICAL EXHIBITS

C 23.0 QUALITY ASSURANCE SURVEILLANCE PLAN / PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

C 24.0 PHASE OUT SERVICES

C 25.0 DELIVERY INFORMATION

C 2.0 REGULATORY COMPLIANCE

C.2.1. The Contractor warrants that all aspects of performance shall be in full compliance with all applicable laws, regulations, permits and other requirements of the United States including all applicable Federal, local, Department of Defense (DOD) and United States Coast Guard (USCG) regulations.

C.2.2. The Contractor shall not pollute the environment. The Contractor warrants that it will avoid all pollution and is in compliance with all DOD, Navy, Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and local base instructions. The Contractor shall be responsible for all spills that they cause into the environment and shall immediately notify the applicable installation or authority of any spill. The following list is illustrative of the pollution regulations with which the Contractor must comply:

C.2.2.1 Hazardous material management and waste disposal shall be in accordance with all DOD, Navy, and base regulations. The Contractor shall comply with the Federal and Installation’s Governing Standards for NOTU and any other location in execution of duties outlined in this contract, Clean Water Act, the Oil Pollution Act of 1990, 33 U.S.C. §§2701 et seq., (OPA 90), MARPOL Annex I (which prohibits all discharges of oil in special areas), and all applicable statutes and supporting U.S. Coast Guard regulations. Additionally, for hazardous materials used and/or generated during operation and/or maintenance including shipyard periods, the Contractor shall comply with the Resource Conservation and Recovery Act (RCRA), the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), the Clean Air Act, the Clean Water Act, OPA 90, and all other applicable statutes and regulations.

C.2.2.2 Contractor-operated vessels shall handle spill prevention in accordance with DOD, Navy, local instructions, Installation Spill Prevention and Response Plan and OPNAVINST 5090 series guidance.

C.2.2.3 All coatings shall follow the National Emission Standards for Hazardous Air Pollutants (NESHAP) under the Clean Air Act.

C 3.0 GOVERNMENT FURNISHED EQUIPMENT, FACILITIES AND SERVICES

C.3.1. The Contractor shall take custody of and maintain the Government-furnished watercrafts and equipment listed in Technical Exhibits 01, 02, 03 and 04. At vessel and equipment turnover, the Government warrants that the boats are in good material condition and associated equipment is in proper working condition. The Government will replace vessels at the end of their service life with vessels in-kind. For the purposes of this contract, the terms vessel, boat and watercraft are synonymous.

C.3.2. Facilities. The Contractor shall have use of Government-owned facilities (as identified in the PWS) in support of this contract. The Contractor shall be responsible for providing all cleaning, supplies and janitorial services for the assigned spaces (not covered under the base janitorial contract) at NOTU. The Contractor shall keep all assigned facilities in an orderly and sanitary condition. This shall include policing of the grounds, parking lots, slips, and piers provided for use, including pickup and removal of trash and debris. The Contractor shall also support the Zone Inspection Program at each installation. (The installation Technical Point of Contact (TPOC) or COR will provide schedules and instructions). The Contractor is required to conserve energy and water to the maximum extent practical in accordance with the Base Energy Conservation Regulation. The Contractor shall observe the Base Energy Conservation Regulation and shall post this instruction for employees to read. The Contractor shall not modify or renovate any of the buildings. The Contractor shall be financially responsible for any damage to assigned spaces caused by personnel in his/her employ or by subcontractors hired by the Contractor.

C.3.3. The Government will provide the following facilities and services: For those items requiring disposal, the Contractor shall deliver the items to the location identified by the Government.

C.3.3.1. NOTU

(1) Port OPS Building – One (1) Office space.

(2) Boat storage facility – Exclusive use for boat maintenance and equipment storage.

(3) Poseidon Pier.

(4) Trident Pier

(5) Trident Basin Boat ramp

(6) Electricity.

(7) Restroom facilities.

(8) Fuel Oil - DFM (F76), JP5 and MOGAS for Government-owned vessel/craft operations.

(9) Potable water.

(10) HAZMAT disposal and drums for HAZMAT generated during maintenance and repair operations.

(11) Oily waste disposal.

(12) Garbage disposal.

C.3.4. The Government reserves the right to substitute, add, subtract or change the sponsors, number of and/or types of vessels and equipment supporting the same and/or similar Government missions. The required changes will be added to the contract through a negotiated modification in accordance with FAR 52.212-4(c), Changes.

C.3.5. The Contractor may be required to purchase special tools not currently in inventory but necessary to perform the required maintenance on Government-furnished Equipment under this contract. If purchase of these tools is directed by the Government and if the Contractor is required to incur costs under this Section by the Government, the Government shall thereafter reimburse the Contractor in accordance with Section C 16.8. Such tools, the costs of which have been reimbursed by the Government, shall become Government property. The Contractor is financially responsible for replacement or repair of damage or loss of Government tools and support/test equipment provided in support of this contract. The Contractor is financially responsible for the maintenance of equipment, special tools and test equipment provided as Government Furnished Equipment and utilized by the Contractor in the performance of this contract. A joint inventory shall be conducted at the beginning and end of the contract period to verify condition and quantities of tools provided by the Government/returned to the Government.

C.3.6. Government Directed Special Requirements: The Government may direct the Contractor to provide other Government directed requests include but is not limited to boat operations to support dignitary visits, training operations, channel surveys, fleet liaison support services, or any other event requiring the use of boats and crews. The Contracting Officer via the COR will notify the Contractor at least 15 calendar days prior to the event for non-emergencies. The Contractor shall provide the services in the most cost-effective manner possible. Prior to any additional costs incurred as a result of Government directed special requirements the Contractor shall be responsible for obtaining Government authorization before it will be considered a reimbursable item. The Government is not obligated to reimburse the Contractor for any costs incurred that was not approved by the COR and or Contracting Officer. Reimbursement will be IAW Section C 16.8.

C.3.7. Tools, equipment, materials, supplies and inventory provided and procured by the Government in the performance of this PWS are “exclusively” for use to support the contract efforts. The Contractor is not authorized to utilize the tools, equipment, materials, supplies or inventory for any other purposes.

C.3.8. In addition to the Contracting Officer’s Representative (COR) and Assistant Contracting Officer’s Representative (ACOR) each installation will be assigned a Technical Point of Contact (TPOC).

C 4.0 CONTRACTOR FURNISHED EQUIPMENT, FACILITIES AND SERVICES

C.4.1. General Requirements: The Contractor shall be responsible for operating, navigating, maintaining, repairing and maintenance availabilities of various watercrafts, boats, service crafts, oil spill response and waterfront equipment as well as performing port services administration, functions and operations as outlined in this contract. The Contractor shall be responsible for launch recovery and towing of small boats with Department of Transportation (DOT) approved trailers in support of maintenance and repairs as outlined in this contract.

C.4.2. Office Equipment: The Contractor shall provide all Automated Data Processing (ADP) for unclassified information necessary for their personnel to support this contract. This can include, but is not limited to computers, hardware, printers, scanners, copiers, LAN systems, commercial software, etc. The Contractor shall always maintain an open connection to an Internet Service Provider (ISP) to provide continuous email connectivity and effective and efficient use of the web based Commercial Maintenance Program. The maintenance program will require a minimum of 10mb/2mb and 15 GB throughput. The Contractor shall not be provided a Navy-unique email address or access to Navy IT systems.

C.4.3. Office Supplies: The Contractor shall provide all their own office supplies necessary to support the contract.

C.4.4. Cell phones: The Contractor shall provide cell phones to all key personnel. The Contractor shall provide to the Government a directory that contains location, name, assigned position and phone number within 7 days of contract award. Key Personnel requirements are in Section C 18.0.

C.4.5. Tools, Support Equipment and Annual Subscriptions: The Contractor shall be responsible for providing annual subscriptions required to use diagnostic/special tools used by their maintenance personnel, basic hand tools, power tools, common support equipment, and any other tools and support equipment not provided by the Government to perform the preventative, predictive and corrective tasks delineated in this performance work statement or maintenance program along with necessary tool boxes and containers used for their storage and safekeeping.

C.4.6. Safety and Support Equipment: The Contractor shall be responsible for providing all personnel safety related items i.e., life jackets, vests, personal floatation devices, hearing protection, safety glasses, hard hats, face shields etc. for their personnel which are commensurate with the operation or evolution being conducted.

C.4.7. Management and Authority:

C.4.7.1. Program Management Support. The Contractor shall designate an individual as the Program Manager (PM) who shall be permanently located at Cape Canaveral for this contract. The PM shall provide oversight, guidance and leadership to all Contractor personnel assigned in the performance of this contract. The PM shall be the Contractor’s point of contact with the Contracting Officer (KO) and the Contracting Officers Representative (COR) and shall have the authority to commit the Contractor in all matters related to this contract.

C.4.7.2. Site Management Support. The Contractor shall designate individuals as the Site Manager who will be permanently located at NOTU. With the Program Managers concurrence, the individuals shall have the authority to commit the Contractor in all matters related to the assigned installations in this contract.

C.4.7.3. Boat Operator Authority. A boat operator (“Operator”) is defined as a person who is responsible for the operation of any vessel being used in support of this contract. The Operator is responsible for the navigation and care of the vessel as well as the safety of personnel embarked. The Operator shall execute his duties in accordance with U.S. Coast Guard rules and regulations as well as other federal, state and local laws. The Operator has the sole authority for safeguarding embarked personnel and the vessel assigned to his/her custody. The Operator has the authority to abort operations when there is a clear and present danger to safety of embarked personnel and/or his/her assigned watercraft.

C.4.7.4. Maintenance Program Support. The Maintenance Supervisor shall perform administrative functions such as maintenance scheduling, depot level maintenance scheduling and oversight, quality assurance inspections and compliance, documenting predictive, preventative and corrective maintenance for their assigned site, etc. For the remainder of the sites, the Site Manager will provide the maintenance program support as part of their duties.

C.4.8. Emergency Contact: Key personnel must be available to be contacted by the COR or Contracting Officer 24 hours a day, 7 days a week to respond to emergency situations.

C.4.9. Readiness: The Contractor shall ensure that the craft and crew are maintained in such that they are ready to support operational and training requirements in accordance with contract requirements. If the Contractor fails to provide a ready craft, due to mechanical problems, lack of sufficient, properly trained personnel, or any other cause clearly within the responsibility of the Contractor, the Government has the right to reschedule the missed operation / training requirement at the Government’s discretion giving an eight (8) hour advanced notice to the Contractor. The Contractor shall submit a boat/equipment non-availability notice to the COR in writing, or via e-mail no later than one (1) hour after any boat and/or equipment failure or damage occurs. Verbal notifications shall be followed-up with written or email notification to the COR within four (4) hours after any boat and/or equipment failure or damage occurs. The Contractor shall provide an estimated time of repair and estimated cost of repair within twelve (12) hours of providing a non-availability notice.

C.4.10. Working hours: Port Operations normal working hours are Monday through Friday, 0730-1600. Normal hours of operation for each service are identified in the sections that describe the service. Federal Holidays will be considered non-normal working hours except for those services that are required every day of the year.

C 5.0 TRANSITION

C.5.1. To ensure services are provided on a “turn-key” basis with the Contractor providing all necessary management expertise, personnel, facilities, supplies, tools, equipment and vehicles unless otherwise specified in this contract as Government furnished equipment (GFE) on 1 March 2027, the contract shall include a two (2) month Transition Period from 10 February 2027 through 28 February 2027. The periods of performance are as follows:

C.5.2. Anticipated Contract Award: 1 March 2027 C.5.3. To ensure the continuity of services are maintained at the required level of proficiency, the Contractor shall provide a transition period from 10 February 2027 through 28 February 2027 with the incumbent service provider. The incumbent service provider’s contract includes FAR Clause 52.237-3, Continuity of Services. The incoming Contractor shall work with the incumbent service provider to prepare to assume full responsibility for all areas of operations and maintenance. Although the Contractor and the incumbent service provider will work together during the transition period, the incumbent service provider will retain full responsibility during this transition period. The Contractor assumes responsibility for 100% of contract performance on 1 March 2027. All transition activities shall be completed prior to the end of the transition period.

C.5.4. The Contractor shall develop a Transition Plan detailing the transition process, including but not limited to hiring, manning at each installation / facility, Subcontractor arrangements, training and qualifications, obtaining vehicles, weight handling equipment, turnover of GFE, etc. The Contractor’s Transition Plan shall include a plan of action and milestones that identifies all phases of contract implementation and the timeline for completion from the date of contract award until the end of the transition period. The transition schedule will be mutually agreed to by the Contracting Officer, Contracting Officer Representative (COR) and the Contractor to make best use of the capabilities and skills of the Contractor’s personnel. Failure of the Contractor and Contracting Officer or COR to reach a mutually agreeable Transition Plan shall not relieve the Contractor of its obligation to meet the performance schedule to the reasonable satisfaction of the Contracting Officer.

C.5.5. The Contractor shall be allowed to work and be integrated with existing Government and incumbent service provider personnel to complete all training and indoctrination of his/her personnel. The Contractor personnel will be provided familiarization training for the entire operation, as well as specific requirements for deck and engineering personnel. The COR and Program Manager will be responsible for coordinating the crew familiarization and training efforts. Upon the COR’s determination that training and familiarization has been successfully completed, the watercraft and equipment shall be turned over to the Contractor and the Contractor personnel will be approved to independently operate all assigned watercraft and equipment. GFE (Other than craft) shall be transferred to the Contractor upon completion of a turnover inventory performed by the Government during the transition period.

C.5.6. The Contractor’s Transition Plan shall ensure there will be absolutely no interruption of services due to its failure to adequately staff the contract with fully qualified personnel to perform all of the requirements of the PWS. All personnel that the Contractor provides to the Government to perform Port Operations Support Services shall meet all of the skills and knowledge, qualification and experience requirements specified in Section C 18.0. Personnel requirements for all key personnel shall be completed at award. Personnel qualifications for all non-key personnel shall be completed by 01 March 2027. The Contractor’s Transition Plan shall include its Training Plan for all personnel.

C.5.7. The Government and Contractor shall jointly inspect each vessel before turnover to the Contractor. The inspection results for each vessel will be individually uploaded into the commercial maintenance program so as to become a record of material condition. All inspections may be videotaped for future reference C.5.8. During the final week of the contract period of performance, the Contractor shall provide a complete, written updated of all Government-furnished equipment and materials provided under this contract. If the incumbent service provider is awarded the new contract, the final inventory shall be conducted with the COR or ACOR. If the incumbent service provider is not awarded the new contract, the incumbent service provider shall conduct a joint inventory with the incoming Contractor and the COR or ACOR.

C.5.9. The Contractor shall submit a final proposed transition plan to be incorporated in the contract to the Contracting Officer for review and approval no later than 15 calendar days after contract award. Following approval, the contract award shall be modified to incorporate the Contractor’s final approved transition plan. The Contracting Officer and the COR shall evaluate the Contractor’s transition plan weekly until the end of the transition period. Failure of the Contractor to satisfy its transition plan shall be cause for termination of the contract.

C 6.0 GENERAL VESSEL, EQUIPMENT AND PERSONNEL STANDARDS

C.6.1. The Contractor shall operate Government furnished equipment, watercraft and boats in accordance with all applicable laws, regulations, permits, IAW the original equipment manufacturer’s technical manuals and specifications, all applicable Federal, local, Environmental Protection Agency (EPA), Occupational Safety and Health (OSHA) Department of Defense (DOD) and United States Coast Guard (USCG) regulations.

C.6.2. Watercraft Standards of Appearance: All watercraft shall be maintained in a neat sanitary condition with all loose gear, equipment and tools stowed in a safe, secure, and orderly fashion. All labels, placards and stencils shall be kept clearly legible.

C.6.3. Hull and weather decks: The exterior hull, weather decks and superstructure, including ladders, booms, winches, capstans, and all other deck fittings, shall be maintained in a clean, rust/corrosion free condition. Waterline and draft marks shall be repainted with sufficient frequency to ensure a high standard of appearance and vessel smartness. The national ensign, jack, pennants, and signal flags shall be clean and un-tattered. All craft shall be washed down with freshwater on a weekly basis to include bilges, exterior stowage compartments, associated vessel equipment and trailers.

C.6.4. Boat Equipage: Mooring lines shall be maintained in a clean and serviceable condition. Anchor assembly, oars, boat hooks, etc. shall be maintained in accordance with manufacturer’s recommendation. All boat equipage shall be regularly inspected and maintained to be in working order, clean and rust/corrosion free condition.

C.6.5. Engineering spaces: Engineering spaces shall be maintained in a neat, clean, oil-free condition with bilges dry or at the minimum practical level, and oil-free. Attention shall be given to small leaks, insulation and lagging, painting and preservation, equipment stowage, and similar housekeeping items. Machinery shall be maintained to original equipment manufacturer’s specifications and professional marine engineering standards of material condition and readiness required for mission performance. Packing glands, guards, and other similar items shall be routinely maintained. Constant attention shall be given to maintenance and repair actions that impact safety. Surface coatings shall be maintained in accordance with applicable vessel NAVSEA Standards, Technical Manuals and Naval Ships Technical Manual (NSTM) 631. Status boards, posted instructions and diagrams shall be neatly and accurately maintained.

C.6.6. Interior spaces: All interior spaces shall be maintained in a clean, corrosion/rust-free and properly painted condition. Decks and ladders shall be maintained free of tripping and slip hazards. Craft’s furniture shall be maintained in good repair.

C.6.7. The Contractor shall maintain all assigned boats, craft, vessels, waterfront and oil spill response equipment including brows, brow stands, DDG Separators, camels, shore power cables, hoses, boom reels, vacuum trucks, OSR conex boxes, and boom in good condition, etc. This includes preservation, cleaning, maintenance and repair. Shore power cables and cradles shall be protected from damage and stored out of exposure to the elements.

C.6.8. Launching and recovering of vessels: The Contractor shall launch and recover vessels in direct support of Contractor assigned maintenance, repairs and contracted operational requirements, Fleet Liaison services and when directed by the COR. Military personnel will perform launching and recovering of vessels not in direct support of contracted operations and maintenance testing, before during or after working hours, weekends and holidays, unless directed by the COR.

C.6.9. Vessel inspections: The Contractor shall utilize the Board of Inspection and Survey (INSURV) check sheets to prepare for all Government and Contractor inspections of vessels. The check sheets shall be completed at a minimum of one week and no more than three weeks prior to the inspection and provided to the Contracting Officer’s Representative. The Contractor shall upload the check sheets into the maintenance program as supporting documents.

C.6.10. Uniforms. All Contractor employees shall wear a Contractor-furnished uniform. Contractor must provide uniforms suitable to the environmental conditions. The uniforms must be professional in appearance and kept neat and clean. The uniforms must have company identification on front and back and the company’s name will be visible on the front of outer clothing, hats will have the company name or logo on the front. Non-company provided hats are not authorized. The wearing of military uniform like clothing on the installations in the performance of duties is not authorized.

C.6.11. Contractor personnel shall maintain a clean, groomed and professional appearance.

C.6.12. Contractor personnel shall be able to clearly communicate in English.

C.6.13. Identification Badges. All Contractor employees shall have their Government provided identification badges in their possession at all times.

C.6.14. Medical Requirements. The Contractor shall provide trained, qualified, medically and psychologically fit personnel consistent with the contracted services mission and projected area of operation.

C.6.15. Contractor personnel shall be assigned cross-functional duties to the maximum extent possible.

C.6.16. Smoking. Smoking is permitted only in the designated areas.

C.6.17. Training. All training/certifications required must be kept current through the entire contract period.

C 7.0 MAINTENANCE PROGRAM AND ADMINISTRATION

C.7.1. The Contractor shall present to the Government a commercial maintenance program they intend to implement at each installation for all equipment referenced in the PWS and Technical Exhibits. The Government reserves the right to determine which maintenance program is technically acceptable and will be used. The Contractor shall include all costs for the commercial maintenance program in their Firm Fixed-Price. The maintenance records, schedules, manuals, drawings, pictures, supporting documents, etc. in the program will belong to and be turned over to the Government at the end of the contract period. The commercial maintenance program shall include the following implementation services: First year subscription; Facility maintenance services; Inventory and Purchasing module; Barcode inventory module; and On-Site training. The commercial maintenance program shall include annual subscription services for the contract option periods. The Contractor shall be responsible for internet connection that will support the maintenance program as described in Section C 4.0. The Contractor shall have dedicated personnel to support maintenance scheduling, data entry to include common verbiage, accuracy of entries, implementation of updated manuals, drawings, BOATALTS, completion of inventories and quality assurance checks.

C.7.2. Maintenance Program: The Contractor shall incorporate all boats, boat trailers, guard shacks and trailers, waterfront equipment, OSR equipment and GFE assigned to them in this PWS into the commercial maintenance program and establish maintenance procedures as required. The Contractor shall verify procedures, maintenance checks and documentation that support the maintenance prior to implementation. The maintenance program must be able to accurately depict the status of each vessel and equipment, provide historical operational, maintenance and repair data, total maintenance costs per boat or equipment, inventory and costs of parts used, labor hours estimated per maintenance check, actual labor hours used, part failure analysis, engine hours recording, scheduling of maintenance checks, number of checks completed on a weekly, monthly and annual basis. The Contractor shall upload all pertinent reference and supporting documentation that pertains to each vessel or piece of equipment, for easy reference to technical manuals, standard operating procedures, drawings, logs, pictures, purchase orders, etc. The program will have the capability to assign vessels to a future maintenance availability or scheduled overhaul, this will allow building the work package for future events and inputting all maintenance and repairs to that availability.

C.7.3. Maintenance Program Fleets I and II: The program will consist of two fleets. Fleet one (Contractor Fleet) will encompass all boats, service craft, waterfront equipment, OSR equipment and support equipment that the Contractor is responsible for. Fleet two (Military Fleet) will encompass all service craft, waterfront equipment, OSR equipment and support equipment that the Military is responsible for with access to both maintenance fleets available to all sites as determined by the COR. The maintenance fleets will be kept separated unless otherwise directed by the COR. Fleet one maintenance program administration will be provided by Maintenance Supervisors at each installation with administrative oversight provided by the Contractor’s Maintenance Manager. The Contractor shall establish communication with the maintenance program provider within the first week of award to schedule training and maintenance data input. All training requirements shall be completed by the end of the transition period. The Contractor shall work with the COR and establish maintenance coverage of all contracted equipment at each installation. For any maintenance program, the Government will require a startup effort, which will incorporate all the boat information, maintenance checks and inventory input. The Contractor shall also incorporate waterfront equipment, OSR equipment and support equipment in the maintenance program that the Contractor is responsible for. The Contractor shall have the ability to add waterfront, OSR equipment and support equipment to both fleets. All maintenance and repair material requirements for the Military fleet will be on a reimbursable basis in accordance with Section C 16.8.

C.7.4. Maintenance Program Administration: The Contractor shall have personnel dedicated to maintenance program entries at each site where maintenance and operations occur. The Contractor shall maintain the commercial maintenance program for tracking cradle to grave history of preventative, predictive and corrective maintenance. The Contractor shall initiate, implement and manage the maintenance program based on Government directed maintenance practices, OEM recommendations and industry best practices, with an emphasis on planning/scheduling and preventative/predictive/corrective maintenance. The Contractor shall ensure Contractor maintenance technicians are adequately trained and equipped so the maintenance and repairs can be accomplished in a safe, timely, and cost-effective manner. The requirements for maintenance program administration also include the following:

C.7.4.1. Perform Quality Assurance Surveillance: Track, analyze and improve key maintenance parameters. Verify entries in the commercial maintenance program are accurate IAW Technical Exhibit 11 and as set forth by the Contractor’s Maintenance Manager and COR. (i.e., Operations, services, costs, notes, supporting documents, manuals, parts, maintenance procedures, repair procedures, vessel refurbishments, job hours (Estimated and actual), equipment data (S/N’s, Model information, parameters, type), purchase orders and receipts. Make recommendations to the Contracting Officer’s Representative for improving maintenance/repair operations and solving maintenance related problems.

C.7.4.2. Oversee, draft, edit and review responsibilities for maintenance procedures and routines for vessels, OSR, waterfront support equipment and development/incorporation of maintenance requirements, routines, and schedules for new assets. Development of and document existing and or new maintenance procedures.

C.7.4.3. Monitor inventory high and low limit alerts. Recognize long lead time parts and adjust limits accordingly for sustained operations.

C.7.4.4. Develop user ID’s and required level of access as directed by the COR.

C.7.4.5. Maintenance Program Business Rules: The Contractor shall update and disseminate to their personnel, provide a copy to the COR and follow the Government provided business rules pertaining to the commercial maintenance program data entries.

C.7.4.6. The Contractor shall ensure the commercial maintenance program data is current and accurate. The Contractor shall update the commercial maintenance program data and inspect for accuracy of data input on a daily basis. The Contractor shall ensure the database identifies all equipment and inventory by make/model/serial number, communications and navigation equipment, ancillary mission equipment, engines, engine hours, part numbers, to include any other equipment or components that may be designated by the COR. The Contractor shall close vessel repair orders in the commercial maintenance program prior to the vessel moving from one location to another. This database will allow the Contractor to provide a complete audit trail for all property items from order to receipt to final disposition.

C.7.4.7. The Contractor shall develop and utilize an equipment tag-out program. Equipment tag-out shall be done on all equipment when it involves safety of personnel or risk of equipment damage. The tag-outs record sheets shall be uploaded into the commercial maintenance program as an attachment / supporting document to the maintenance action involved.

C.7.4.8. The Contractor shall include operational services provided data into the commercial maintenance program IAW the maintenance program business rules. This includes but is not limited to line handlers, Contract required training operations, OSR response, prevention booming, inspections, etc.

C.7.5. The Contractor is responsible for manning and administrative requirements to ensure the commercial maintenance program is fully operational on 01 March 2027 to meet the requirement of Section C 7.0.

C.7.6. Navy personnel and as arranged with the Contractor may assist with Fleet one maintenance checks for their professional growth. The Contractor shall sign the maintenance or repair as complete and is ultimately responsible for oversight, data entry and completion of the maintenance actions.

C.7.7. The Contractor shall not upload proprietary company logos or name into the commercial maintenance program.

C 8.0 ORGANIZATIONAL MAINTENANCE AND REPAIRS OF GOVERNMENT FURNISHED BOATS AND TRAILERS, SERVICE CRAFT WATERFRONT, FACILITY, MOBILE GUARD SHACKS ON TRAILERS AND OSR EQUIPMENT

C.8.1. General. The watercraft and their ancillary systems, waterfront and facility equipment listed in this PWS shall be maintained by the Contractor in accordance with original equipment manufacturer’s specifications, the Joint Fleet Maintenance Manual (JFMM) Volumes IV, V, VI, applicable NSTM’s and best engineering practices.

C.8.2. Normal hours of operation for maintenance and repair services are five (5) days per week, 8 hours per day, Monday through Friday 0730-1600 with a half hour for lunch 1100 – 1130.

C.8.3. The Contractor shall perform a visual and material inspection for every vessel on a weekly basis to record engine operating hours and the material condition of each boat. The Contractor shall record the Work / Barrier Boat engines, Harbor Security Boats outboard and generator engine hours on Monday, Wednesday and Friday. Engine hours, inspection reports and discrepancies are required to be entered into the maintenance program within twenty-four (24) hours for parts ordering, tracking and completion.

C.8.4. The Contractor shall work closely with the Port Operations Officers, Assistant Port Operations Officers, Security Officer or designate and or the COR to ensure that maintenance requirements do not interfere with operational requirements and communicate via email vessel statuses of other than full mission capable (FMC), explanation of vessel issue, estimated time of repairs (ETR) and when returned to full service.

C.8.5. The Contractor shall maintain each craft and trailer in a state of readiness that ensures it is capable of operational requirements. The Contractor shall ensure that all equipment, machinery, and appurtenances of the craft, regardless of the frequency or importance of use, shall be maintained in the highest state of readiness. The Contractor shall be responsible for performing scheduled and unscheduled maintenance to ensure mission readiness 24-hours a day. The Contractor shall annotate daily in the maintenance program vessels that are non-mission capable (NMC), partial-mission capable (PMC), reason for the degraded status and estimated time of repair (ETR).

C.8.6. Predictive, Preventive and Corrective Maintenance: The Contractor shall perform predictive, preventive and corrective maintenance as required to maintain each craft’s equipment, systems, other assigned port service areas and equipment in a high state of readiness. This service shall be performed IAW manufacturer’s recommendations, best engineering practices and as the mission dictates to ensure to the maximum extent possible continuing operations, service life extension, minimization of equipment breakdowns, reduced corrective maintenance and unnecessary overhaul of the equipment.

C.8.6.1. Predictive Maintenance: The Contractor shall collect engine operating hours, lube oil samples for analysis on all lubricating and hydraulic oil systems IAW manufacturer’s recommendations and as conditions warrant. The Contractor shall respond to and perform as necessary preventative and corrective maintenance as indicated by the analysis.

C.8.6.2. Preventive Maintenance: The Contractor shall perform all hourly and, calendar based preventive maintenance on watercrafts, systems, equipment, and other assigned port service areas and equipment IAW manufacturer’s recommendations, best engineering practices and as the mission dictates. The Contractor shall forecast and maintain on hand a minimum of 90 days of parts and materials for preventative maintenance actions. Preventative maintenance will be accomplished within seven (7) days of scheduling. The Contractor shall not reschedule maintenance unless approved by the COR.

C.8.6.3. Corrective Maintenance: The Contractor shall perform all corrective maintenance on assigned watercrafts, systems and equipment, and other assigned port service areas and equipment IAW manufacturer’s recommendations, best engineering practices and as the mission dictates. Parts and materials for corrective maintenance shall be submitted for ordering within two (2) working days. The Contractor shall complete corrective maintenance actions within five (5) working days of receipt of parts and materials unless approved by the COR. Safety items are required to be addressed immediately. At no time is the Contractor authorized to reschedule corrective maintenance.

C.8.7. The Contractor shall have the capability at each location listed in the PWS to perform corrective maintenance and repairs that includes such efforts as troubleshooting, disassembly, repair, replacement, assembly, startup, and adjustments. Typical examples of corrective maintenance are as follows: pump overhaul, injector replacement, outdrive and lower unit overhaul, gunwale repair, piping repair, valve overhaul or replacement, weld repairs, replacement of deteriorated metal, breaker or transformer replacement, electrical/electronic repairs, deck fitting repairs, stuffing tube replacement, leak correction, depot level overhaul of engines and re-engine of vessels, air conditioning and refrigeration, hoses, cables, hydraulic systems, etc.

C.8.8. The craft’s material condition shall be maintained at full design operating level and ensure that further deterioration in the condition of equipment and systems does not occur. The Contractor shall be manned to respond to corrective maintenance and repairs.

C.8.9. The Contractor shall develop a maintenance plan/refurbishment cycle for boats that includes blasting, priming and painting vessel exterior and interior spaces, inspecting wiring and equipment and replacing equipment as necessary. In between refurbishment cycles, the boats and equipment will have their hulls cleaned, visually inspected, spot preserved, and equipment replaced as corrective maintenance if replacement is warranted. The plan will be developed annually with the COR.

C.8.10. Maintenance of – In addition to the assigned boats, the Contractor shall include waterfront, ancillary and OSR equipment at NOTU to their maintenance program. Welding services are required on site to address waterfront support equipment and boat repairs. The Contractor shall ensure all fenders, brows, towers, stairs, pier fire extinguishers, shore power cables, OSR equipment, Boat trailers, waterfront and other support equipment are properly maintained.

C.8.11. The Government will provide all consumables not listed required for maintenance, repairs and operation of equipment outlined in this PWS (e.g., fuel (for maintenance), boat equipage, preventative, predictive and corrective maintenance parts and materials, etc.) and shall be purchased under the NTE CLIN in accordance with Section C 16.0.

C.8.12. The Contractor shall perform the layup and/or maintenance actions required for disposal of excess watercraft that are under the custody of Port Operations. This work shall be performed on a not to interfere basis with the normal duties and will include minor maintenance, repair or preservation, removal of equipment, defueling and engine removal. The Contractor may be required to obtain special services for maintenance or repairs and for testing and removal of hazardous materials.

C.8.13. The Contractor shall respond to troubleshoot and repair within two (2) hours of notification by the COR that a low or no-redundancy vessel such as a harbor security boat, barrier boat, OSR skimmer, etc. is inoperable or if an additional vessel is required to meet mission demands. Repairs or a replacement boat requirement may fall on an occasional weekend or holiday. Should the Contractor receive notification from someone other than the COR, the Contractor shall notify the COR for direction.

C.8.14. Waterborne patrols: Patrols are required 24 hours per day, 7 days a week. The Contractor shall maintain the HSB’s in high state of readiness, at a minimum there will be two (2) HSB’s in the water, and one (1) HSB in stand-by and available 24 hours per day, 7 days a week. Prior to the weekends or holidays the Contractor shall perform a complete functionality test of all HSB systems and repair as necessary to maximize operational assets. If the number of operational boats is reduced to the point of mission degradation the Contractor shall perform the necessary emergent repairs to meet mission requirements during both normal and outside working hours. The Contractor shall not launch and recover HSBs unless it directly relates to maintenance and or emergent repairs and has been approved by the Program Manager and the COR.

C.8.15. Force protection supplies/services: The requirements for force protection of ships and facilities are rapidly changing. If additional supplies and services within the general scope of the contract are required by the Contracting Officer, the required supplies and services will be added to the contract through a modification.

C.8.16. Mobile Guard Shack on Trailers maintenance. The contractor shall perform maintenance and upkeep on (4) Guard Shacks and trailers, which include wheels, tires, axles and overall paint and preservation. Additionally maintain guard shack electrical, which includes trailer hitches and brake lights, power distribution, internal and external AC/Heating.

C.8.17. Mobile Digital Sign on Trailer Maintenance. The contractor shall perform maintenance and upkeep on (1) Digital sign trailer, which include wheels, tires, axles, trailer hitches, brake lights and overall paint and preservation.

C 9.0 INTERMEDIATE AND DEPOT LEVEL MAINTENANCE AVAILABILITIES AND DOCKING REGULAR OVERHAULS (DROHS) SERVICES

C.9.1. The Contractor shall provide Intermediate and Depot Level maintenance and DROH services at or from each installation. Services provided shall be in compliance with the JFMM, Volumes IV, V, VI, applicable Naval Ships Technical Manuals, Industry standards, ABYC standards, etc.

C.9.2. Sandblasting: Services will be procured by the Contractor with COR authorization as needed on a reimbursable basis in accordance with Section C 16.8.

C.9.3. Painting: The Contractor shall meet the intent of NAVSEA Standard Item 009-32 when performing this service. Spray application will be procured by the Contractor with COR authorization as needed on a reimbursable basis in accordance with Section C 16.8.

C.9.4. Carpentry: The Contractor shall provide the ability to manufacture, repair or replace bunk boards.

C.9.5. Pipefitting, ship fitting, valve repair and welding: The Contractor shall provide structural welding and cutting on ferrous and nonferrous materials IAW NSTM 074, or TO300-AU-SPN-010 A (Fabrication, welding and inspection of small boats and craft, aluminum hulls) as applicable with AWS certified personnel. The Contractor shall repair and manufacture pipe and piping systems, ship fitting, and hull repairs including but not limited to the fabrication and repair of decks, hull penetrations, hull plating, associated structural members and watertight fittings on watercraft. The following welding processes are available for Contractor use: ferrous and non-ferrous welding utilizing shielded metal arc welding (SMAW), gas tungsten arc welding (GTAW), gas metal arc welding (GMAW) processes, oxygen-acetylene cutting. Brazing, SMAW and GMAW welding may be performed in shop and on site. Further resources available to the Contractor include arc welders, TIG welders. If welding is performed on a military installation, the person performing the welding will verify with the Port Operation Technical Point of Contact (TPOC) that a hot work chit has been approved and is posted in the area the welding service is taking place and request Port Operations to provide a fire watch with a portable fire extinguisher. The hot work chit shall be uploaded into the commercial maintenance program for documentation. The Contractor shall purchase, ship and pay monthly leases on bottles and racks on a non-reimbursable basis.

C.9.6. Engine / machinery repair: The Contractor shall repair all types of marine equipment and ancillary equipment. The Contractor shall troubleshoot, repair and overhaul Isuzu, Westerbeke, Cummins engines and transmissions, Honda, Yamaha, Mercury, Evinrude outboard engines and lower units, etc.

C.9.7. Machine and milling repair: Milling and lathe machining services will be procured by the Contractor with COR authorization as needed on a reimbursable basis in accordance with Section C 16.8.

C.9.8. Electrical repair: The Contractor shall provide marine electricians and electronics technicians to perform diagnostics and repair to marine electrical and electronic equipment and systems. Repairs shall be accomplished per American Boat Yacht Council (ABYC) standards and in accordance with the OEM requirements.

C.9.9. Flex hose repair: The Contractor shall procure flex hoses manufacturing and repair services with reusable threaded fittings to include hydrostatic testing with COR authorization on a reimbursable basis in accordance with Section C 16.8. The Contractor shall tag and maintain records for all hoses in accordance with the NSTM 505. The Contractor shall create and maintain a critical hose list for applicable equipment and vessels assigned in the commercial maintenance program.

C.9.10. Non-destructive testing: Non-Destructive Testing Services will be procured by the Contractor with COR authorization as needed on a reimbursable basis in accordance with Section C 16.8. The services include Visual Test (VT), Dye Penetrate Test (PT) and Ultrasonic Test (UT), along with QA personnel to assess and document the testing. All tests shall be conducted IAW NSTM 074 or TO300-AU-SPN-010 A (Fabrication, welding and inspection of small boats and craft, aluminum hulls as applicable, results will be uploaded into the commercial maintenance program).

C.9.11. Auxiliary system and equipment repair: The Contractor shall diagnose and repair auxiliary marine systems including but not limited to air conditioning, refrigeration, electrical, electronics, hydraulic, sewage, compressed air, cooling water, and ventilation systems.

C.9.12. The Contractor shall…