NoticeofIntenttoSoleSource-LeaseEndoscopes.pdf

36C24921Q0038

NOTICE OF INTENT TO SOLE SOURCE

Endoscopy Lease

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This procurement is being conducted in accordance with (IAW) 41 USC 3304(a)(1) and FAR subpart

13.5, Simplified Procedures for Certain Commercial Items; therefore, the requirements of FAR Part 6, Competitive Requirements, are not applicable. The resultant award will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2020-08, effective 08/31/2020. The

NAICS code is 532490 with a size standard of $35 million and PSC W065.

BACKGROUND: This is a continuous requirement for the Operating Room (OR) and Surgical

Intensive Care Unit (SICU) at Tennessee Valley Health System’s Nashville Campus [Facility] Surgical

Service Department. The Facility has designated Olympus as their standard but are open to other brands of equal or better quality and performance.

The Department of Veterans Affairs (VA) NCO-9, intends to issue a sole source firm-fixed priced three-year lease to Olympus America Inc. (Olympus) for the following:

I. DESCRIPTION OF REQUIREMENT:

A. EQUIPMENT

qty

Quantity Equipment Description

Three (3)

CLV-190 CLV-190 EVIS EXERA III LIGHT SOURCE

Four (4) MAJ-1951 MAJ-1951 SDI CABLE 2.5M

Three (3) MAJ-1916 MAJ-1916 CV-190 INTERFACE CONVERT DEVICE

Three (3) OEP-5 OEP-5 HD OLYMPUS PRINTER

Three (3) MAJ-1918 MAJ-1918 REMOTE CABLE PERIPH DEVICE 1.8M

One (1) MAJ-2056 MAJ-2056 DETACHABLE CABLE FOR EUS&EBUS S

One (1) BF-UC180F BF-UC180F ULTRASOUND BRONCHOSCOPE

Two (2) BF-P190 BF-P190 EVIS EXERA III SLIM BRONCH 4.1MM

One (1) EU-ME2 EU-ME2 EU-ME2 ULTRASOUND PROCESSOR

One (1) MAJ-679 MAJ-679 EU-M30S footswitch

One (1) UP-X898MD UP-X898MD B&W GRAPHIC PRINTER

One (1) MH-907 MH-907 Remote cable for B/W video prntr

Four (4) BF-H190 BF-H190 EEIII HIGH DEF DIAGNOS IC BRONCH

Two (2) BF-1TH190 BF-1TH190 EEIII HD THERAPEUTIC BRONCH W

Three (3) GIF-H190 GIF-H190 EVIS EXERA III HDTV GASTROSCOPE

Two (2) CF-HQ190L CF-HQ190L EVIS EXERA III HD COLONOSCOPE

One (1) PCF-H190DL PCF-H190DL W/ SCOPEGUIDE

Three (3) CV-190 CV-190 EVIS EXERA III VIDEO PROCESSOR

Eight (8) SC04FG SC04FG FULL SIZE CONTAINER 23.5"X11"X4"

Eight (8) BF 190 TRAY BF-190 TRAY A BASKET FOR SC04FG: STERRAD

Three (3) LMD-X310ST LMD-X310ST 31 inch 4K/3D Sony Monitor

Three (3) K10021769 K10021769 WM-NP2 GI CO2 STANDARD SET

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B. SERVICES:

FULL-SERVICE COVERAGE

• Full repair coverage with no cap for all contracted equipment, including accidental damage coverage at no extra charge

• Prioritized repairs, typically with 24 - 48 hour turnaround

• Next day shipping in both directions included at no extra charge

• 24/7 technical support: Weekdays 7:00 a.m. - 8:00 p.m. ET at (800) 848-9024 or all other times at (877) 624-7267

• Online repair tracking and history at www.olympusamerica.com/serviceportal

• Periodic and on-demand training and support provided by Olympus Endoscopy Support

Specialists

• Full access to preventative maintenance and educational courses offered through Olympus

University

• Prioritized access to loaner equipment (available upon request and subject to availability) at no extra charge

• Service Contracts administrative support: Weekdays 8:30 a.m. - 5:30 p.m. ET by phone at

(800) 401-1075, by fax at (484) 896-7135 or by email at service.contracts@olympus.com

C. OPTIONS:

• 6-month option to continue service, if needed before the expiration of the second and final option year.

• Option to buy upon end of third lease year.

D. DELIVERY

• FOB Destination

• Lease to begin on 12/01/2020 and end 11/30/2023.

• Phase-in/Phase-out of equipment to take no more than 30 days or NLT 1/01/2021.

Estimate three-year total price with shipping and handling and exclusive of computed option to buy price and option to extend services is: $760,000.00

II. ADDITIONAL INFORMATION:

VAAR 819.7003 states that the nonmanufacturer rule (NMR) and the Limitations On Subcontracting (LoS) rule apply to ALL SD/VOSB set-aside and sole source contracts. The LoS and NMR applies to all small businesses above the simplified acquisition threshold, which for commodities is set at $250,000.00.

Any small business proposing an end product it did not manufacture must meet requirements in 13 C.F.R. 121.406 to be considered a nonmanufacturer and small business under the VA Rule of Two.

For example, provide an item manufactured by another small business, or provide an item from a large business under a Small Business Administration (SBA) class waiver

There is no non-manufacturer class waiver for the given NAICS, PSC and product description.

All responsible sources may submit a bid, proposal, or quotation, which shall be considered by the agency, if it shows they can offer comparable products that meet or exceed the standards described above in accordance with FAR 52.211-6, Brand Name or Equal.

mailto:service.contracts@olympus.com

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If not identified as manufacturer but determined to be a nonmanufacturer in accordance with 13 CFR 121.406, an authorized distributor letter is required.

QUESTIONS:

1. Do you manufacture any of the like, kind, and quality products sought in this notice?

a. If yes, what is your business size?

2. To fall under the definition of a non-manufacturer for set-aside purposes, answer the following:

a. How many employees do you have?

b. Do you primarily engage in the retail or wholesale trade, normally selling the type of item sought it in this requirement?

c. Do you take ownership or possession of those normally procured items through your personnel, equipment, or facilities until you sell or deliver them?

d. If you don’t manufacture the product, are you authorized and trained to install, troubleshoot, repair, or generally work on the system?

3. Do you offer all the products and services under existing Federal Government contracting vehicles?

a. if yes, please provide the contract number/identifier, and

b. list the contract line items (CLINs) or schedule items (SINs) that would most match the products and services in the Requirement paragraph below.

4. Provide a purchase conversion cost in accordance with FAR 52.207-5.

https://www.acquisition.gov/far/52.207-5

SCOPE OF WORK: The Facility seeks to award this order before December 1st, 2020.

Interested parties should submit responses by Wednesday, November 11, 2020 at 10:00am EST to:

sascha.hertslet@va.gov, subject line: 36C24921Q0038-EndoscopyLease.

Responses received will be reviewed; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the

Government.

https://www.acquisition.gov/far/52.207-5 mailto:sascha.hertslet@va.gov