SMC_AD_SOW_for_Acquisition_of_Destruction_Devices_Jun19.pdf

STATEMENT OF WORK

SMC/AD Acquisition of Destruction Devices

1. GENERAL:

a. SMC/AD is requesting the purchase and installation of three media destruction devices to support all security requirements for the Directorate.

b. The system will operate in Building 402.

c. The system will be installed in SMC/AD located in Building 402, Kirtland Air Force Base, New Mexico, 87117. The equipment requested is required to support all Security programs within the facility.

d. A warranty/support contract is not required.

e. A comprehensive documentation package will be required as part of this work.

Contractor work is considered “Complete”, once the working system is installed, tested, operator training is conducted, and system documentation is delivered to Government POCs.

f. These components are not considered IT Assets so registration for tracking is not required. Equipment shipped to Kirtland AFB must be shipped to the SMC/AD Security office. The equipment will be shipped dock to dock which is located outside of Building 402.

Items should be shipped to SMC/AD Security Office

Building 410 3548 Aberdeen Ave SE Kirtland AFB, NM 87117-5716 ATTN: Barbara Socha

2. CONTRACTOR QUALIFICATION:

a. The Contractor shall provide all materials to install the destruction devices within

Building 402. The Contractor shall be responsible for providing NSA compliant device standards; including the procurement of products, installation, and verification of performance, fire stopping, and documentation.

b. Contractor employees shall conduct themselves in a professional manner, and dressed appropriately for the task. No person shall bring alcoholic beverages, controlled substances, firearms, or animals to the job site.

c. Contractor shall clear the work area upon completion. If available space exists, Contractor’s equipment and materials may be stored at the facility with the approval of the Facility Manager. All packing material shall be disposed of at the end of the installation. The Government will not be responsible for the loss, theft, or damage of any equipment or materials.

d. Contractor shall follow the security policies and procedures defined by the Government.

e. The Contractor shall take all precautions necessary to protect existing structures and furniture. Any items that are damaged during the course of the work shall be repaired or replaced by the Contractor at no cost to the Government.

h. Contractor shall take special precautions to ensure a safe work environment for the employees, contractors, and visitors.

• Contractor will make a reasonable effort to not be disruptive to other contractors, or working staff at the job site.

• Contractor will install only material that is new and undamaged. Refurbished or used materials are not acceptable.

• Contractor will schedule a system test and final inspection events as early as possible.

• Contractor agrees to replace or repair, as new any defective work or materials, which are identified by the Government within two years after final document delivery.

• Government expects the workmanship to be of the high quality. All equipment shall be plumb and true with the structure. All materials shall be firmly secured in place, adequately supported and permanent.

• Government will provide the Contractor with reasonable access to the job site Monday-

Friday 0700-1700 (Federal/State Holidays excluded).

• Government will consider the project complete when all work has been completed, the system has been tested, the final document has been delivered, and the work site has been cleaned to the Government’s satisfaction.

3. CODES, STANDARDS, AND BEST PRACTICES

a. All work and materials shall be in full accordance with the latest codes, standards, and best practices. It is the responsibility of the Contractor to have access to the current standards.

b. Applicable commercial standards are: EIA/TIA 568-C (Commercial Building Wiring), EIA/TIA 569-C (Pathways and Spaces), EIA/TIA 607-B (Grounding & Bonding Digital Systems)

c. The proposed destruction devices must be listed on the NSA Approved Products List (APL) which is attached and received from the 377 Information Protection Office.

4. SYSTEM LOCATION

Devices will be installed within Building 402.

5. SYSTEM DESIGN

a. The goal of this project is the purchase and installation of the SSMD-2mm Disintegrator from Data Security Inc, or device similar in nature. The device is used to destroy certain types of media which is all used throughout the facility.

b. PRODUCTS: The devices must meet the NSA approved security guidelines.

c. Defined requirements are as follows: Brand Name or Equal To: Data Security Inc.

defined as follows:

a. SSMD-2mm Solid State Media Disintegrator (230V)

i. Device must destroy solid state media, including memory cards, thumb drives, solid state drives, cell phones, tablets to 2 mm particle size.

ii. Device must destroy optical media, including CDs and DVDs to 2 mm particle size.

iii. Device must accept media no larger than 0.9 inches by 8.5 inches

iv. Device must be a simple, push-button, automatic operation.

v. Device must have an internal brain to sense overload and momentarily reverse automatically to clear and prevent jams.

vi. Device must have an automatic bin-full sensor.

vii. Device must have Life-Extend® destruction blades, grinders and screens that must be easily reused, adjusted and replaced.

viii. Device acoustics must be less than 85 dB.

ix. Device must use a self-contained, 3-phase air filtration system consisting of pre, carbon and HEPA filters.

x. Device’s destruction blades must be out of reach, device must have an emergency stop button as well as safety rated cover interlocks.

xi. Device’s MAIN power switch must be able to accept a lock for

Lockout/Tagout in the OFF position.

xii. Device must have a footprint no greater than 27.5 inches x 43 inches with a height no taller than 49 inches.

xiii. Device must not have a weight of more than 1,200 pounds.

xiv. Device must have castor wheels.

xv. Device must be 200-240V, 1 phase, 50/60 Hz, 6A.

xvi. Request a crate to be provided for the existing HPM-4 Degausser Model 964- 0028 to return back to the Data Security site as the device is no longer operational.

d. AFSPC currently has a 200-240V power outlet available for the SSMD-2mm

Disintegrator.

6. EXECUTION

a. Building 402

b. Visit requests must be submitted 2 weeks prior to starting the installation. Contractor information shall be provided directly to customer’s POC as noted in Paragraph 10.

7. TESTING

a. A successful destruction of hard drives, optical media and solid state drives will be performed to be considered “passing”.

8. TRAINING

a. Contractor shall conduct a training event after installation. Contractor must test the equipment for full functionality and operability.

b. Training should include the following minimum topics:

- Overview of each hardware device, its’ primary function, and inputs/outputs

- System Activation/Shutdown

- Safety Procedures

- Basic System Troubleshooting

9. DOCUMENTATION

Documentation shall be delivered to Government POCs within 10 business days after a successful device test.

a. Product Documentation

1. Current Operational/User Manuals for the hardware item in the final system shall be supplied in either physical or soft copy. It is acceptable to include them on the same CD-R media as other documentation.

b. System Design Documentation

1. The Contractor shall provide documentation outlining all instructions on the operation, safety and troubleshooting guidelines.

2. The contractor shall provide documentation outlining the make/model/serial number of all components of the operational system, whether supplied as GFE or purchased under this SOW.

c. Export – System Settings

1. The Contractor shall export all system configurations/settings for components that support that capability, and provide those files as part of the final documentation. It is acceptable to include this documentation on the same CD-R media as the Performance Test Results.

2. The contractor shall provide a summary document that references all exported settings and refers to the device instructions that support re-importing of these configuration files.

d. Configuration Deviations

1. System should be configured to the maximum extent possible in accordance with the Manufacturer’s guidelines. All deviations shall be documented, referencing the deviation, the reasoning for deviation, and any alternate action taken to remedy the vulnerability (if applicable).

2. It is acceptable to include this documentation on the same CD-R media as the Performance Test Results.

10. Client Point of Contact (POC):

Primary POC Secondary POC Barbara Socha Cheryl Wilborn Building 410 Building 413 Tel (505) 853-4229 Tel (505) 853-7090

DSN: 263-4229 DSN: 263-7090

barbara.socha@us.af.mil cheryl.wilborn@us.af.mil

11. Warranty / Support Yearly Field Check operations will be conducted for Data Security to ensure devices still remain NSA compliant as required.