Notice_to_Sole_Source_SS-2025-065_Purchase_of_Laboratory_Supplies_from_Idexx_Distribution,_Inc..pdf

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City of North Miami Beach

SS-2025-065

SOLE SOURCE NOTICE: PURCHASE OF LABORATORY SUPPLIES

FROM IDEXX DISTRIBUTION, INC.

RELEASE DATE: December 1, 2025 RESPONSE DEADLINE: December 8, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

#SS-2025-065

Title: Sole Source Notice: Purchase of Laboratory supplies from Idexx Distribution, Inc.

Table Of Contents

1. Introduction

2. Notice of Intent to Sole Source

3. Attachments

Attachments:

SS-2025-065 Purchase of Laboratory Supplies from Idexx Distribution, Inc.

1. Introduction

The City of North Miami Beach, FL (the "City"), intends to negotiate a Sole Source procurement for Sole Source Notice: Purchase of Laboratory supplies from Idexx Distribution, Inc..

1.1. Summary

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

1.2. Timeline

Release Project Date: December 1, 2025

Response Submission Deadline: December 8, 2025, 3:00pm

1.3. Procurement Contact

Kemesia Clarke

Senior Purchasing Agent

17011 NE 19th Ave

North Miami Beach, FL 33162

Email: kemesia.clarke@citynmb.com

Phone: (305) 948-2946

2. Notice of Intent to Sole Source

2.1. SS-2025-065 - Purchase of Laboratory Testing Supplies from Idexx Distribution, Inc.

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water Administration

Product and/or services to be purchased: Purchase of Laboratory Testing Supplies from Idexx Distribution, Inc.

Anticipated Cost: $10,600.00

Sole Source Justification: Idexx Distribution, Inc. is the sole supplier of the Colilert media and sterile vessels used by the Quality Control Laboratory at the Norwood Water Treatment Plant for microbial water quality testing in accordance with Standard Method 9223B. The laboratory is certified by the Florida Department of Health Environmental Laboratory Certification Program and operates in compliance with NELAC Standards and Florida Administrative Code Rule 64E-1. Certification includes simultaneous testing for total coliforms and E. coli in both drinking water and raw well water to ensure compliance with regulatory requirements.

Action to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

Notice of Intent to Award a Sole Source Procurement

Subject:

Document Number:

Date:

Written Response Due:

Time:

E-mail Address:

Purchase of Laboratory Testing Supplies from Idexx Distribution, Inc.

SS-2025-065

December 1, 2025

December 8, 2025

3:00 PM EDT

bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water

Product and/or services to be purchased: Purchase of Laboratory Testing Supplies from Idexx Distribution, Inc.

Anticipated Cost: $10,600.00

Sole Source Justification: Idexx Distribution, Inc. is the sole supplier of the Colilert media and sterile vessels used by the Quality Control Laboratory at the Norwood Water Treatment Plant for microbial water quality testing in accordance with Standard Method 9223B. The laboratory is certified by the Florida Department of Health Environmental Laboratory Certification Program and operates in compliance with NELAC Standards and Florida Administrative Code Rule 64E-1. Certification includes simultaneous testing for total coliforms and E. coli in both drinking water and raw well water to ensure compliance with regulatory requirements.

Action to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

07/25/2025

Please accept this letter as confirmation that IDEXX Distribution, Inc. (FEIN# 35-2186625) is a wholly owned subsidiary of IDEXX Laboratories, Inc. and is the sole supplier of the following products to the Water Market:

Product

Colilert"' reagent Colilert Comparator Colilert"'-18 reagent Colisure* reagent Enterolert* reagent Pseudalert"' reagent Legiolert* reagent IDEXX Vessels Quanti-Tray* Sealer PLUS and Sealer Care Quanti-Tray* All Colilert Starter Kits All 20-pack, 100-pack, and 200-packCombo Packs IDEXX-QC kits Quanti-Cult™ QC kit SimPlate* for HPC test kit HPC for Quanti-Tray* reagent EasyDisc* HPC tests IDEXX Water SARS-CoV-2 RT-PCR Test IDEXX Water DNA/RNA Magnetic Bead Kit IDEXX Water Matrix and Fecal Control Kit IDEXX Water Internal Control Filta-Max* xpress Filter modules Filta-Max xpress pressure Elution station Filta-Max manual wash station Filta-Max filter modules Tecta* 842 and Tecta service plans3

Tecta* B162 and Tecta service plans3

Tectalert* Tests (EC/TC, EC, FC, ENT) Tecta Validation Cartridge and recertification service UV Viewer PLUS*

Sole Manufacturer

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

** Utility, Public Health and Private labs performing environmental testing

Sole Supplier in U.S. and canadlan Water Testing Markets••

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Please note that IDEXX Distribution, Inc. was formed as a wholly owned subsidiary oflDEXX Laboratories, Inc.

Sincerely, IDEXX Product Management

l) IDEXX·QC kits: 98-29000-01, 98•29001-01, 98-29002·01, 98·29003-01, 98-29004·01, 98-29006-01, 98-29007-01, 98-0009287,01

2) IDEXX Tecta is the only US EPA approved device for automated, presence/absence testing for drinking water.

3) Tecta Service PLUS coverage includes preventative maintenance, instrument configuration, and assessment tools which are not ava!lable outside oflDEXX.

•mEXX, Colilert. Colilert-18, Colisure, Enterolert, Pseudalert, Legiolert, Quanti-Tray, SlmPlate, EasyDlsc, Filta-Max, Tecta, Tectalert and UV Viewer PLUS are trademarks or registered trademarks of lDEXX Laboratories, Inc. or Its affiliates in the United States and/or other countries.