Notice to Offerors_Final.pdf

Notice to Offerors (READ THIS FIRST)

This is a Request for Information (RFI) and is NOT a formal request for proposals. Proposals are NOT being requested or evaluated at this time. A Request for Proposals (RFP) will be released at a later date for which responsible parties may submit proposals.

The NASA Exchange at the Stennis Space Center is seeking responsible parties to occupy the space in Building 1100 (formally occupied by a bank branch) to thoroughly review this RFI and submit their interest as well as provide comments, questions, suggestions and feedback by August 2, 2022. Some suggestions for the use of this space may include any type of storefront or service including massage therapy, chiropractic services, boutique store, or any other store that DOES NOT sell food services.

The NASA Exchange at the Stennis Space Center does not anticipate posting responses to any comments, questions, suggestions, and/or feedback received; however, all input will be considered in developing the final RFP. Additionally, the Draft RFP attached to this RFI is subject to change in the development of the Final RFP as a result of the NASA Exchange’s consideration of the input received from responsible parties in response to the RFI.

Please submit all comments, questions, suggestions and feedback to the NASA Exchange Operations Manager, Gigi Savona, at gigi.h.savona@nasa.gov.

STENNIS SPACE CENTER - STATISTICAL INFORMATION

Stennis Space Center (SSC), located in Hancock County, Mississippi, is home to the United States’ premier rocket engine test complex. SSC is the NASA Center where engines for all manned Apollo and space shuttle flights have been tested, and where next-generation engines and rocket stages that will carry humans aboard NASA’s new Space Launch System (SLS) are being tested.

• Over 40 federal, state, academic and private organizations and several technology-based companies, including the U.S. Navy, have operations located at Stennis.

• Approximately 5,200 people work on-site comprised of professional, administrative, construction, technical and military personnel.

• Employee lunch breaks can be as short as 30 minutes with lunch service normally between the hours of 10:30 a.m. to 1:30 p.m.

• Standard SSC Operating Hours: Monday-Friday 6:00 a.m. to 5:00 p.m.

• Other NASA or NASA Exchange services currently located in Building 1100 include:

o Credit Union o Sandwich shop o Coffee Shop o Contractor Operated Cafeteria o Women’s clothing & accessories boutique o Snack Bar o Dry Cleaners o Barber Shop o Farmers Market o Exchange Offices and Gift Shop o Business Market Spaces – chiropractor, florist, travel agent, etc.

Exchange Concessions and other services located at SSC:

• One eat-in restaurant

• Two food trucks

• Navy Exchange Command Mini-Mart and Car Care Center

• Child Day Care Center

• Auto Wash and Detailing

NASA SSC EXCHANGE

Each NASA Center is supported by an Exchange. They are similar in form and function to other Exchanges that exist to support the military and other federal agencies. The NASA Exchanges are established and governed by NASA Policy Directive (NPD) 9050.6, NASA Exchange and Morale Support Activities, and their main purpose is to promote the morale and welfare of NASA civil servants. A copy of this and all other NASA policy directives and requirements documents can be downloaded from: https://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPD&c=9050&s=6K

The SSC Exchange provides a variety of services to everyone who works at SSC – food services, post office, NASA gift shop, coffee shop, mini-mart/gas station, auto repair, auto detailing, banking, women’s boutique, dry cleaning and barber shop. The Exchange also hosts or provides https://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPD&c=9050&s=6K funding for a wide variety of activities and events for NASA employees, such as a shrimp boil, Holiday Dinner Dance, discount ticket program and farmers market. See our website for more information on these services: https://ssccommunity.ssc.nasa.gov/NASAExchange/

CONCESSIONAIRE FEE

A monthly Concessionaire Fee will be charged for a recently remodeled space previously occupied by a banking institution measuring nine hundred twenty-one (921) square feet. The space includes two (2) offices, each having one (1) glass wall allowing visibility into the bank’s waiting area and a desk and three chairs; a three (3) teller bar, one (1) self-serve table, one (1) bank vault (codes included), telephones, telephone service and electricity. Internet is available at an added cost to the vendor. The space is located in Building 1100, the NASA SSC main office building, which includes the Exchange Office and Store, cafeteria, sandwich shop, coffee shop, dry cleaners, barber shop, snack shop, a women’s clothing and accessory boutique and a credit union. The space is located near several other buildings and large parking areas and a secondary but heavily used entrance to Building 1100 allowing for easy identification of the space and access for customers.

Terms of payment are defined in Article VIII. Financial Obligations of the Concessionaire Agreement (Attachment 3).

PROPOSAL REQUIREMENTS

The offeror shall provide and/or include information on the following items and any additional information that will assist in the evaluation of the proposal:

1) Name of Business, Country of Registration

2) Type of Services being Offered

3) Customer Service Record

4) Organizational Conflicts Of Interest Form (Attachment 7) https://ssccommunity.ssc.nasa.gov/NASAExchange/

EVALUATION CRITERIA

Information provided in each proposal will be evaluated and awarded based on an integrated evaluation to determine which offeror would provide the best overall service using the following factors:

I. Services Offered II. Proposed Hours of Operation

The NASA-SSC Exchange intends to evaluate proposals and award one Concessionaire agreement based on the evaluation criteria and value the proposed service will provide to the SSC community.

LIST OF ATTACHMENTS (6)

1. Proposal Schedule

2. Real ID Act Requirements

3. Concessionaire Agreement Template

4. Statement of Work (SOW)

5. Proposed Space Location

6. Organizational Conflict of Interest Questionnaire

7. Wage Determination for Service Contract Act

ADDITIONAL INFORMATION

The successful offeror shall provide the Certificates of Insurance specified in the Concessionaire Agreement before conducting business on-site at SSC. A final Concessionaire Agreement will be signed by the Awardee, NASA Legal and the NASA Exchange at award.

This Notice, as well as any amendments, will only be available via SAM.gov (www.SAM.gov).

All offerors are responsible for checking this web site daily for changes to the solicitation.

Effective July 21, 2014, all US Government Agencies are required to adhere to the REAL ID Act, phase two requirements. For visitors using state-issued ID to access controlled federal facilities, only driver's licenses or identifications cards that meet REAL ID standards may be used.

For states with extensions, other forms of identification that can be utilized for access are: federal employee badges, current passports, military identification cards or US Coast Guard Merchant Mariner Card, and/or Native American Tribal Document.

ATTACHMENT 1 – PROPOSAL SCHEDULE

Issue RFI July 15, 2022

Issue Solicitation (RFP) August 30, 2022

Prospective Concessionaire Questions Due September 15, 2022

NASA Response to Questions (Posted) September 17, 2022

Proposals Due to NASA SSC Exchange September 30, 2022

NASA Evaluations Completed October 3, 2022

Concessionaire Agreement Awarded October 10, 2022

Effective Date of Services Begins November 1, 2022 (Service Opens)

ATTACHMENT 2 – REAL ID ACT REQUIREMENTS, PIV Card Issuance Procedures in accordance with FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel

Figure A-1PIV Identity Verification and Issuance Process

The following steps describe the procedures for the NASA Personal Identity Verification Card Issuance (PCI) of a PIV credential:

Step 1:

The Contractor’s Corporate Security Officer (CSO), Program Manager (PM), or Facility Security Officer (FSO) submits a formal letter that provides a list of contract employees (applicant) names requesting access to the NASA Contracting Officer’s Technical Representative (COTR). In the case of a foreign national applicant, approval through the NASA Foreign National Management System (NFNMS) must be obtained for the visit or assignment before any processing for a PIV credential can take place. Further, if the foreign national is not under a contract where a COTR as been officially designated, the foreign national will provide the information directly to their visit/assignment host, and the host sponsor will fulfill the duties of the COTR mentioned herein.

In each case, the letter shall provide notification of the contract or foreign national employee’s (hereafter the “applicant”) full name (first, middle and last), social security number (SSN) or NASA Foreign National Management System Visitor Number if the foreign national does not have a SSN, and date of birth. If the contract employee has a current satisfactorily completed National Agency Check with Inquiries (NACI) or an equivalent or higher degree of background investigation, the letter shall indicate the type of investigation, the agency completing the investigation, and date the investigation was completed. Also, the letter must specify the risk/sensitivity level associated with the position in which each applicant will be working (NPR 1600.1, §4.5 is germane) Further, the letter shall also acknowledge that contract employees may be denied access to NASA information or information systems based on an unsatisfactory background investigation/adjudication. .

After reviewing the letter for completeness and concurring with the risk/sensitivity levels, the COTR/host must forward the letter to the Center Chief of Security (CCS). The CCS shall review the OPM databases (e.g., DCII, PIP, et al.), and take appropriate steps to validate the applicant’s investigation status. Requirements for a NACI or other investigation shall be initiated only if necessary.

Applicants who do not currently possess the required level of background investigation shall be directed to the e-QIP web site to complete the necessary background investigation forms online.

The CCS shall provide to the COTR/host information and instructions on how to access the e-QIP for each contract or foreign national employee requiring access.

Step 2:

Upon acceptance of the letter/background information, the applicant will be advised that in order to complete the investigative process, he or she must appear in-person before the authorized PIV registrar and submit two forms of identity source documents in original form. The identity source documents must come from the list of acceptable documents included in Form I-9, Employment Eligibility Verification, one which must be a Federal1 or State issued picture identification.

Fingerprints will be taken at this time. The applicant must appear no later than the entry on duty date.

• A non-PIV government identification badge, including the NASA Photo Identification Badge, MAY NOT BE USED for the original issuance of a PIV vetted credential

When the applicant appears, the registrar will electronically scan the submitted documents; any document that appears invalid will be rejected by the registrar. The registrar will capture electronically both a facial image and fingerprints of the applicant. The information submitted by the applicant will be used to create or update the applicant identity record in the Identity Management System (IDMS).

Step 3:

Upon the applicant’s completion of the investigative document, the CCS reviews the information, and resolves discrepancies with the applicant as necessary. When the applicant has appeared in person and completed fingerprints, the package is electronically submitted to initiate the NACI.

The CCS includes a request for feedback on the NAC portion of the NACI at the time the request is submitted.

1 A non-PIV government identification badge, including the NASA Photo Identification Badge, MAY NOT BE USED for the original issuance of a PIV vetted credential

Step 4:

Prior to authorizing physical access of a contractor employee to a federally-controlled facility or access to a Federal information system, the CCS will ensure that a check has been performed with the National Crime Information Center (NCIC) and Interstate Identification Index. In the case of a foreign national, a national check of the Bureau of Immigration and Customs Enforcement (BICE) database will be performed for each applicant. If this process yields negative information, the CCS will immediately notify the COTR/host of the determination regarding access made by the CCS.

Step 5:

Upon receipt of the completed NAC, the CCS will update IDMS from the NAC portion of the NACI and indicate the result of the suitability determination. If an unsatisfactory suitability determination is rendered, the COTR will advise the contractor that the employee is being denied physical access to all federally-controlled facilities and Federal information systems.

Based on a favorable NAC and NCIC/III or BICE check, the CCS will authorize the issuance of a PIV federal credential in the Physical Access Control System (PACS) database. The CCS, based on information provided by the COTR/host, will determine what physical access the applicant should be granted once the PIV issues the credential.

Step 6:

Using the information provided by the applicant during his or her in-person appearance, the PIV card production facility creates and instantiates the approved PIV card for the applicant with an activation date commensurate with the applicant’s start date.

Step 7:

The applicant proceeds to the credential issuance facility to begin processing for receipt of his/her federal credential.

The applicant provides to the credential issuing operator proof of identity with documentation that meets the requirements of FIPS 201 (DHS Employment Eligibility Verification (Form I-9) documents. These documents must be the same documents submitted for registration.

The credential issuing operator will verify that the facial image, and optionally reference finger print, matches the enrollment data used to produce the card. Upon verification of identity, the operator will locate the employee’s record in the PACS database, and modify the record to indicate the PIV card has been issued. The applicant will select a PIN for use with his or her new PIV card.

Although root data is inaccessible to the operator, certain fields (hair color, eye color, et al.) may be modified to more accurately record the employee’s information.

The applicant proceeds to a kiosk or other workstation to complete activation of the PIV card using the initial PIN entered at card issuance.

ALTERNATIVE FOR APPLICANTS WHO DO NOT HAVE A COMPLETED AND

ADJUDICATED NAC AT THE TIME OF ENTRANCE ON DUTY

Steps 1 through 4 shall be accomplished for all applicants in accordance with the process described above. If the applicant is unable to appear in person until the time of entry on duty, or does not, for any other reason, have a completed and adjudicated NAC portion of the NACI at the time of entrance on duty, the following interim procedures shall apply.

1. If the documents required to submit the NACI have not been completed prior to EOD, the applicant will be instructed to complete all remaining requirements for submission of the investigation request. This includes presentation of I-9 documents and completion of fingerprints, if not already accomplished. If the applicant fails to complete these activities as prescribed in NPR

1600.1 (Chapters 3 & 4), it may be considered as failure to meet the conditions required for physical access to a federally-controlled facility or access to a Federal information system, and result in denial of such access.

2. Based on favorable results of the NCIC, the applicant shall be issued a temporary NASA identification card for a period not-to-exceed six months. If at the end of the six month period the NAC results have not been returned, the agency will at that time make a determination if an additional extension will be granted for the temporary identification card.

3. Upon return of the completed NAC, the process will continue from Step 5.

ATTACHMENT 3 - CONCESSIONAIRE AGREEMENT TEMPLATE

THIS IS A TEMPLATE AND WILL BE ADJUSTED TO REFLECT THE TYPE OF

STORE FRONT OR SERVICE

CONCESSIONAIRE AGREEMENT

BETWEEN

NASA EXCHANGE - JOHN C. STENNIS SPACE CENTER BRANCH

AND

PROPOSED STORE FRONT OR SERVICE

This Concessionaire Agreement (“Agreement”) is made and entered into by and between the Proposed Storefront or Service (“Concessionaire” or “Store” or “Service”) and the NASA Exchange – John C. Stennis Space Center Branch (“Exchange”), located at the John C. Stennis Space Center (“SSC”). The Exchange enters into this Agreement pursuant to the guidance in NASA Procedural Directive (NPD) 9050.6, NASA Exchange and Morale Support Activities. The Exchange and Concessionaire may be individually referred to as a “Party” and collectively referred to as the “Parties.”

ARTICLE I – PURPOSE AND BACKGROUND

The Exchange operates at SSC for the purpose of promoting the efficiency, welfare and morale of NASA employees. The Exchange and the Concessionaire wish to continue the concessionaire agreement between the Parties for the operation of a Store Front or Service located in the Roy S.

Estess Building, B-1100, at SSC.

ARTICLE II – CONCESSION PRIVILEGE

The Exchange hereby authorizes and grants a privilege to the Concessionaire to continue the operation of a Store Front or Service (“operation”) at SSC in Building 1100, Room 192, as assigned by the Exchange. The current area designated for the operation has been coordinated with both Parties and is noted in Exhibit A. It is understood that, should the current area identified for the operation become unavailable due to a determination by the Exchange, the Concessionaire shall relocate the operation within thirty (30) days of written notice or within a reasonable period of time, as negotiated by the Parties. The Concessionaire’s relocation of the operation shall be at no cost to the Exchange.

The Concessionaire shall operate and provide the necessary equipment at this facility to provide for the following services only: Store Front or Service. The Concessionaire shall have the right to ingress and egress over the adjoining Government-owned property in exercising this privilege.

ARTICLE III – RESPONSIBILITIES

1. The Exchange will use reasonable efforts to provide the following at no cost to the

Concessionaire:

a) Physical security services in accordance with NASA-SSC policies;

b) Advisement on noted safety issues;

c) Provide fire protection and emergency response;

d) Provide access to a SSC Exchange POC;

e) Trash removal and janitorial services;

f) Communicate with Concessionaire regarding concerns raised by customer feedback surveys and provide Concessionaire with a reasonable time to address such concerns; and

g) Infrastructure and access to utilities (water, sewer, electricity), Wi-Fi, telephone, internet (may incur additional feeds) and cable. The Concessionaire will not be billed for utilities since they are not metered in B-1100. If in the future meters are installed, the concessionaire will be billed based on the meter reading and charges will be based on prevailing rates in the Hancock County, Mississippi area.

2. Concessionaire will use reasonable efforts to:

a) Operate in conformance with all rules and regulations at no cost to the Exchange.

b) Promptly pay according to the terms thereof, all debts incurred with the conduct of the concession.

c) Pay for the utilization and set up of any and all additional information technology hardware and for any requested updates to SSC infrastructure. These requests must be coordinated with the Exchange POC.

d) Establish and pay for telephone services.

e) Adhere to all SSC safety, security, fire and emergency response regulations and guidelines.

These regulations and guidelines are available at: https://ssccommunity.ssc.nasa.gov.

f) Maintain hours of operation consistent with the practices and policies of similar stores.

Established hours are 8 A.M. to 4 P.M., Monday through Friday. Any requests for operations after 6:00 p.m. Monday through Friday or on weekends will require prior notification to and approval by the Exchange. Services need not be made available on designated Federal holidays and on those occasions when SSC may be closed due to emergency conditions, or as otherwise notified by the Exchange. Concessionaire must notify the Exchange of any changes in schedule twenty four (24) hours in advance.

g) Obtain, at Concessionaire’s expense, all necessary notices, pay all license fees and comply with all municipal, state and Federal laws, rules, ordinances and regulations relating to the privilege to be carried out under this Agreement, and to collect and pay all Federal, state and local taxes applicable to the property, income and transactions of the concession.

h) As required, ensure compliance with the Service Contract Act and obtain a wage determination from the Department of Labor prior to each biennial anniversary date to ensure compliance. The wage determination shall be applicable to all work performed under this Agreement.

i) Make no alterations to the property without the prior approval of the Exchange and maintain the premises in good repair in a clean, orderly, attractive and sanitary condition to the reasonable satisfaction the Exchange.

j) Yield up said premises upon the termination of this Agreement and remove all items of equipment not owned by NASA or the Exchange. The Concessionaire will restore the premises to the satisfaction of the Exchange (reasonable wear and tear excepted) within thirty (30) days of termination of this agreement.

k) Hire, train, staff and supervise the necessary qualified personnel and employ only employees, servants and agents who meet appropriate security requirements for access to SSC. These requirements can be found at: https//sscops.ssc.nasa.gov/index/asp.

l) Coordinate through the Exchange the badging security requirements for each current employee, for new employees and for delivery drivers of approved concessionaire vendors.

The Concessionaire must contact the Exchange within ten (10) business days of hiring a new employee and submit all required documentation. All employees that will work at SSC must perform and pass the appropriate background investigation processes. If an employee reaches their allotted days onsite before their background investigation has been cleared, no more than twenty-nine (29) days on a rolling, calendar year, that employee will NOT be allowed to return to SSC until the approved background investigation has been returned;

m) Dispose of any individually-owned property abandoned or mislaid on the premises, in accordance with applicable provisions of the laws of the State of Mississippi and of the United States. However, the Concessionaire shall make diligent efforts to locate the present whereabouts of the owner of such property prior to disposal.

ARTICLE IV – CONDUCT OF CONCESSIONAIRE

1. The Concessionaire agrees that it shall not:

a) Represent itself, or permit itself to be represented, as an agent of NASA or the Exchange in any manner whatsoever.

b) Permit the use by others of the authorized premises or assign to another the conduct of this privilege without first obtaining the written consent of the Exchange. No assignment or transfer, no matter how accomplished, shall be effective nor shall any assignee or transferee acquire any rights to or under this Agreement, unless prior consent shall be executed in writing by the Parties with the same formalities as required for the execution of this Agreement.

c) Engage in or permit gambling or the use of any device of gambling.

d) Fundraise in the federal workplace. However, Concessionaires may be able to participate in fundraising in their assigned space if they have received written concurrence from their Exchange POC and follow any restrictions provided.

e) Discriminate against any person because of race, religion, age, sex, color, national origin or physical handicap, nor maintain any segregated facilities.

ARTICLE V – INDEMNITY

The Concessionaire, its servants, agents and employees are in no sense agents of the United States Government, the Exchange or NASA, and the Concessionaire agrees to indemnify, save harmless and defend the United States, the Exchange and NASA from and against any and all claims, demands, actions, debts, liabilities, judgments, costs and attorney’s fees arising out of, claimed on account of, or in any manner predicated upon purported or asserted agency or employee relationship with Concessionaire, its agents, servants, or employees.

ARTICLE VI – INSURANCE

The Concessionaire agrees to procure and maintain at Concessionaire’s own expense from a company or companies acceptable to the Exchange the following insurance for the period of this Agreement, and furnish the Exchange with certificates evidencing such insurance to be in effect and indicating on the certificate that in the event of modification, cancellation or non-removal of the policy, the Exchange will be given ten (10) days prior notice.

1. Workman’s Compensation Insurance and Employer’s Liability Insurance as required by the laws of the State of Mississippi.

2. Premises Bodily Injury, Property Damage Liability, and Theft Insurance in minimum amounts of $100,000 for injury to or death of any one person; $300,000 for each accident or occurrence for bodily injury; and $100,000 for each accident or occurrence for property damage/theft.

ARTICLE VII – CLAIMS

The United States Government will not be liable for the payment of any monetary claim established, or judgment rendered, under this Agreement.

ARTICLE VIII – FINANCIAL OBLIGATIONS

It is mutually agreed that the successful business shall pay to the Exchange a Concessionaire fee, an amount to be negotiated per month for the term of the Agreement, which includes utilities and telephone service, but excludes internet. This sum shall be paid not later than the tenth (10th) day of the month next succeeding. The Exchange reserves the right to be able to increase the concessionaire fee by the amount that utility and telephone services increase during the term of this agreement.

Notwithstanding any other provision herein, unless paid within ten (10) days (except if the Exchange is notified of extenuating needs and arrangements are made) all amounts that become payable by the Concessionaire to the Exchange under this Agreement (net of any applicable tax credit under the Internal Revenue Code) shall bear interest at the rate of eighteen percent (18%) per annum from the date due until paid.

Any revision of the fee arrangement will require the written consent of both Parties.

All payments shall be made payable to the NASA Exchange and remitted to:

NASA Exchange John C. Stennis Space Center Attn: Exchange Business Manager Roy S. Estess Building, 1100, Room N175 Stennis Space Center, MS 39529

ARTICLE IX - RECORDS

The financial operation of the Concessionaire will be subject to examination as may be considered necessary by the Exchange to ensure strict compliance with this Agreement and subject to the review of other regulatory authorities, as applicable.

ARTICLE X – TERM OF CONCESSIONAIRE AGREEMENT

1. The term of this Agreement, unless sooner terminated as hereinafter provided, shall be three

(3) years from the effective date, noted in Article XV.

2. This Agreement is automatically terminated in the event that the Exchange is inactivated.

3. This Agreement may be immediately terminated by the Exchange if the Concessionaire wrongfully and willfully violates the conditions of this Agreement.

4. This Agreement may be terminated by either party upon ninety (90) days’ notice, in writing, to the other. However, in the event the Concessionaire fails to comply with any of the terms and conditions of this Agreement, or the SSC Director determines that the interest of the national space program, the national defense or the public welfare require the termination of the interest herein granted, this Agreement may be terminated upon thirty (30) days’ notice in writing to the Concessionaire.

5. Upon termination of the Agreement, the Concessionaire will settle its account with the

Exchange and promptly remove from SSC all property not purchased by NASA or the Exchange. Removal will be at the expense of the Concessionaire, in compliance with Article III, and will be accomplished within a reasonable time after termination of this Agreement, as determined by the Exchange. Upon failure to do so, the Exchange may cause such Concessionaire’s property to be removed and stored at the Concessionaire’s expense. If at termination, the Concessionaire is indebted to the Exchange, the Exchange may elect to take possession of the property and dispose of the same by public sale and satisfy the cost of the sale and Concessionaire’s indebtedness out of the proceeds. The Concessionaire will be granted seven (7) days’ notice and the opportunity to settle the debt in full prior to the Exchange electing to take possession of said property.

ARTICLE XI – CONTINUITY OF CONCESSIONAIRE PRIVILEGES

Upon the expiration of the term of this Agreement, it may continue in force on a month-to-month basis upon the mutual agreement by the Exchange and the Concessionaire. This month-to-month continuation, if exercised, will in no way extend past twelve (12) months of the original expiration date.

ARTICLE XII – MODIFICATIONS

This Agreement may not be modified orally and any modification must be in writing and executed by the proper signatories.

ARTICLE XIII – NONAPPROPRIATED FUND ACTIVITY

The Exchange is a non-appropriated fund activity. No appropriated funds of the United States shall become due or be paid to the Concessionaire by reason of this Agreement.

ARTICLE XIV – RESPONSIBLE OFFICIAL

Day-to-day administration and technical direction of this Agreement will be the responsibility of a delegated officer of the Exchange. The Concessionaire will be notified in writing within thirty

(30) days of the execution of this Agreement of the individual who will serve in this capacity.

ARTICLE XV – APPROVAL OF CONCESSIONAIRE AGREEMENT

This Concessionaire Agreement is subject to the approval of the NASA Exchange Chairman, a Bank / Credit Union management official, with concurrence from the SSC Legal Advisor. The Agreement will become effective on Month XX, 202X with the final signature and date on the last page of this document.

IN WITNESS WHEREOF, the Parties hereunto and to a duplicate hereof, set their hands and seals this day.

APPROVED:

EXCHANGE:

Chairman, NASA Exchange Date

CONCESSIONAIRE:

Store Front or Service Representative Date

CONCUR:

Office of General Counsel

Legal Advisor, NASA Exchange Date

ATTACHMENT 4 – STATEMENT OF WORK (SOW)

The Concessionaire will use reasonable efforts to:

1. Adhere to and operate in conformance with all applicable United States Federal and State regulations and policies for banking institutions at no cost to the Exchange.

2. Pay promptly according to the terms thereof, all debts incurred with the conduct of the concession.

3. Pay for the utilization and set up of any and all additional information technology hardware and for any requested updates to SSC infrastructure. These requests must be coordinated with the Exchange POC.

4. Adhere to all SSC safety, security, fire and emergency response regulations and guidelines.

These regulations and guidelines are available at: https://ssccommunity.ssc.nasa.gov.

5. Maintain banking hours consistent with the practices and policies of similar stores, but will open no later than 8 a.m. and close no earlier than 4 p.m., Monday through Friday. Any requests for operations after 6:00 p.m. Monday through Friday or on weekends will require prior notification to and approval by the Exchange. Services need not be made available on designated Federal holidays and on those occasions when SSC may be closed due to emergency conditions, or as otherwise notified by the Exchange. Concessionaire must notify the Exchange of any changes in schedule twenty four (24) hours in advance.

6. Obtain, at Concessionaire’s expense, all necessary notices, pay all license fees and comply with all municipal, state and Federal laws, rules, ordinances and regulations relating to the privilege to be carried out under this Agreement, and to collect and pay all Federal, state and local taxes applicable to the property, income and transactions of the concession.

7. Ensure compliance, as required, with the Service Contract Act and obtain a wage determination from the Department of Labor prior to each biennial anniversary date to ensure compliance. The wage determination shall be applicable to all work performed under this Agreement.

8. Make no alterations to the property without the prior approval of the Exchange and maintain the premises in good repair in a clean, orderly, attractive and sanitary condition to the reasonable satisfaction the Exchange.

9. Yield up said premises upon the termination of this Agreement and remove all items of equipment not owned by NASA or the Exchange. The Concessionaire will restore the premises to the satisfaction of the Exchange (reasonable wear and tear excepted) within thirty (30) days of termination of this agreement.

10. Hire, train, staff and supervise the necessary qualified personnel and employ only employees, servants and agents who meet appropriate security requirements for access to SSC. These requirements can be found at: https//sscops.ssc.nasa.gov/index/asp.

11. Coordinate through the Exchange the badging security requirements for each current employee, for new employees and for delivery or repair drivers of approved concessionaire vendors. The Concessionaire must contact the Exchange within ten (10) business days of hiring a new employee and submit all required documentation. All employees that will work at SSC must perform and pass the appropriate background investigation processes. If an employee reaches their allotted days onsite before their background investigation has been cleared, no more than twenty-nine (29) days on a rolling, calendar year, that employee will NOT be allowed to return to SSC until the approved background investigation has been returned;

12. Dispose of any individually-owned property abandoned or mislaid on the premises, in accordance with applicable provisions of the laws of the State of Mississippi and of the United States. However, the Concessionaire shall make diligent efforts to locate the present whereabouts of the owner of such property prior to disposal.

In addition, the Concessionaire agrees that it shall not:

1. Represent itself, or permit itself to be represented, as an agent of NASA or the Exchange in any manner whatsoever.

2. Permit the use by others of the authorized premises or assign to another the conduct of this privilege without first obtaining the written consent of the Exchange. No assignment or transfer, no matter how accomplished, shall be effective nor shall any assignee or transferee acquire any rights to or under this Agreement, unless prior consent shall be executed in writing by the Parties with the same formalities as required for the execution of this Agreement.

3. Engage in or permit gambling or the use of any device of gambling.

4. Fundraise in the federal workplace. However, Concessionaires may be able to participate in fundraising in their assigned space if they have received written concurrence from their Exchange POC and follow any restrictions provided.

5. Discriminate against any person because of race, religion, age, sex, color, national origin or physical handicap, nor maintain any segregated facilities.

ATTACHMENT 5 – PROPOSED STORE LOCATION - ROOM 192, BUILDING 1100,

SPACE IDENTIFIED WITHIN RED OUTLINED AREA

ATTACHMENT 6 – CONFLICTS OF INTEREST QUESTIONNAIRE

CONFLICTS OF INTEREST QUESTIONNAIRE

Fill out and submit with your proposal

The following information shall be inserted, as applicable. If additional space is necessary, attach additional sheets.

Relationship with the Government

Is the owner or any officials of the firm are currently employed by the Federal Government, the NASA Exchange, or on active duty with any branch of active military service to ensure no conflicts of interest exist? Any organizational conflicts of interest shall be addressed prior to award:

___________ NO _________________ YES If, yes please explain below

By signing below, the offeror affirms that the information furnished above is correct and is the basis for possible award of an Agreement. If this information is deemed to be incorrect, incomplete, or misleading, such findings may constitute cause for which the Operations Manager of the NASA SSC Exchange may terminate any resulting Agreement.

Signature of Offeror Date

ATTACHMENT 7 – WAGE DETERMINATION FOR SERVICE CONTACT ACT

The proposal shall include wage determinations in accordance with the U. S. Department of Labor Service Contract Act, as can be found: https://beta.sam.gov/wage-determination/2015- 5148/12?index=wd&is_active=true&date_filter_index=0&date_rad_selection=date&wdType=sc a&state=MS&county=15686&prevP=prevPerfYesLocality&page=1 https://beta.sam.gov/wage-determination/2015-5148/12?index=wd&is_active=true&date_filter_index=0&date_rad_selection=date&wdType=sca&state=MS&county=15686&prevP=prevPerfYesLocality&page=1 https://beta.sam.gov/wage-determination/2015-5148/12?index=wd&is_active=true&date_filter_index=0&date_rad_selection=date&wdType=sca&state=MS&county=15686&prevP=prevPerfYesLocality&page=1 https://beta.sam.gov/wage-determination/2015-5148/12?index=wd&is_active=true&date_filter_index=0&date_rad_selection=date&wdType=sca&state=MS&county=15686&prevP=prevPerfYesLocality&page=1

The financial operation of the Concessionaire will be subject to examination as may be considered necessary by the Exchange to ensure strict compliance with this Agreement and subject to the review of other regulatory authorities, as applicable.