Notice to Industry Based on 1x1 Feedback for Posting.pdf

January 26, 2022

To: Interested Parties EMCBC-00182-22

PORTSMOUTH PADUCAH PROJECT OFFICE OPERATIONS AND SITE

MISSION SUPPORT (OSMS) – SPECIAL RELEASE OF INFORMATION

REGARDING ANTICIPATED CHANGES FOR THE FINAL REQUEST FOR

PROPOSAL

The Department of Energy (DOE) greatly appreciates all of the companies that participated in the OSMS one-on-one sessions held January 19 and 20, 2022, in response to the release of Draft Request for Proposal (RFP), Solicitation No. 893033200REM000070. In response to some key areas of concern where DOE consistently received the same or similar feedback, and the requests for DOE to address the suggested changes sooner than release of the Final RFP for potential offeror planning purposes, the EMCBC is issuing this notice to advise of the plans to include the following changes in the Final RFP.

• DOE anticipates changing the relative importance of the Technical and Management Approach to be more important than Past Performance. Therefore, the revised language for M.6 paragraph (a) is anticipated to appear as shown below:

(a) The relative importance of the evaluation factors for the Technical and Management Proposal (Volume II) are below.

(1) Key Personnel;

(2) Technical and Management Approach; and

(3) Past Performance.

Key Personnel is more important than Technical and Management Approach.

Technical and Management Approach is more important than Past Performance.

• DOE anticipates the Final RFP requirements will require named individuals to be provided for all Key Personnel. The instructions and evaluation criteria will align for the required Engineering Manager key personnel position and the non-required key personnel position(s) with the other three required key personnel positions of the Program Manager, Portsmouth Plant Manager, and Paducah Plant Manager. The

Department of Energy

Environmental Management Consolidated Business Center 550 Main Street, Room 7-010

Cincinnati, Ohio 45202

(513) 246-0500

Interested Parties -2- EMCBC-00182-22

Program Manager is the most important. The Portsmouth Plant Manager and Paducah Plant Manager are considered of equal importance, but secondary importance to the Program Manager. The non-required key personnel are of equal importance, but tertiary importance to the Program Manager.

• DOE had already recognized a need for revisions to the funding profile after release of the Draft RFP and anticipates revising the L.15(b) instructions to include the value of $100M. For B.6, Funding Profile, Table B.6-1, Appropriations by Fiscal Year, the FY24 Total will be revised to $276 Million. The subsequent years will be escalated by 1.15% for each year.

• Industry conveyed concern with the depth of knowledge required about the Portsmouth and Paducah sites in order to complete the instructions within Section L.17, Proposal Preparation Instructions, Volume III – Cost and Fee/Profit Proposal, and the Attachment L-6 Cost and Fee/Profit Elements Workbook. DOE clarifies that contained in the Requesting Controlled Unclassified Information is scope and cost information that offerors can request based on an extrapolation of historical cost data.

• DOE will make proposals due 60 days from the date of Final RFP release. Section L.18, DOE-L-2014 Date, Time and Place Offers are Due (Oct 2015) will reflect such date.

The DOE appreciates your time and initial comments and looks forward to receiving your written comments on or before January 31, 2022.

Sincerely, Kimberly A. Tate Contracting Officer